MINUTES COCHISE COLLEGE GOVERNING BOARD REGULAR MEETING

Tuesday, December 14, 1999 Sierra Vista Campus 6:00 p.m.

1. GENERAL FUNCTIONS

1.01 Call to Order

The meeting was called to order by Mrs. Jan Guy, Board Chair, at 6:05 p.m.

Board Members Present: Mrs. Jan Guy Mr. Bob Nelson Mrs. Jane Strain

Mrs. Guy noted that Dr. Randall Groth and Mr. Juan Flores were absent.

1.2 Pledge of Allegiance

1.3 Adoption of Agenda

The agenda was adopted without changes.

1.4 Citizen’s Interim

No information was presented.

1.5 Standing Reports

1.5.1 Representative to the AADGB

Mrs. Guy reported that the Arizona Association of District Governing Boards (AADGB) met in November at Eastern Arizona College. It was primarily a joint meeting with the AADGB and the Arizona Community College President’s Council (ACCPC) and included discussions of the following:  State Board Rule 7-1-712; Providing Community College Credit Courses in Another Community College District: This rule will require only minor adjustments.  State Board Rule 7-1-212; Resolution of Conflict Between Community College Districts: Legal opinion from Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 2 Maricopa staff attorneys is that the language as currently written exceeds the statutory authority of the State Board. Mrs. Guy stated that a committee of presidents and trustees are involved with redrafting the rules to more accurately reflect the statutory authority of the State Board.  Arizona Community College Association (ACCA): Patricia Hill, Executive Director, resigned in November and the organization is undergoing restructuring. Mrs. Guy stated that a committee composed of the respective executive committees of AADGB, ACCPC and ACCA will meet in January 2000 to review the structure, goals, mission, bylaws, responsibilities and dues of the organization. She added that once a workable structure is defined, the process of developing a strategic plan for the organization would begin.  Mrs. Guy also noted that she drafted a letter that was mailed to all Arizona community college trustees in an effort to encourage participation and support of the AADGB.

Mrs. Guy next reported on the State Board meeting that included a discussion in executive session about the legal challenge to the language of the proposed rules. Despite efforts from the AADGB and the ACCPC to table the rules, they will be scheduled for a public hearing in January 2000. Mrs. Guy stated that the AADGB and the ACCPC would go on record during the public hearing with their objections to the rules.

Mrs. Guy noted that the State Board elected officers for the coming year. Pat Carlin, from Mohave, remains as chair; Karen Rizk, from Yavapai, will be vice chair; Nick Balich, from Maricopa, remains as Treasurer; and Conkie Hoover, from La Paz, will be the Secretary.

Dr. Nicodemus added that the rural presidents met prior to the ACCPC meeting and collectively agreed that during this legislative session, rural community colleges would engage the services of a lobbyist to address rural community college issues, in addition to the lobbyist employed by Pima and Maricopa Community Colleges that represents the ACCA.

1.5.2 Senate

Mr. Carlos Cartagena, Senate president, reported that the Senate met on December 10 and reviewed and approved the

following: 8 new courses, 32 course modifications, 8 course deletions, 3 new programs and one program modification. He stated that the Senate also reviewed and recommended changes to a policy. The next meeting is scheduled for January 28, 2000.

Mr. Nelson asked what the new programs are. Mr. Cartagena replied that the three new programs are Powerplant Mechanic Certificate, Airframe Mechanic Certificate and the Associate of Arts Special Requirements (SR)- Pre-Elementary Education. Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 3

1.5.3 Student Government

There was no report by a student government representative, however, Dr. Nicodemus noted that the first issue of The Voice (a newsletter produced by student government officers from both the Douglas and Sierra Vista campuses) was released and that a copy of the newsletter would be mailed to the Board members. She commended the student government for their efforts on a job well done.

1.5.4 College President

Dr. Nicodemus provided reports on the following topics:

 Enrollment Report: Dr. Bo Hall reported that, although the difference from last year is still a negative figure, December enrollment figures have changed to reflect a more positive outlook for the spring 2000 semester. As of December 14, the total headcount for the spring 2000 semester was 2,541, a net change from spring 1999 of negative 20.3 percent. Total FTSE for spring 2000 was 1,315.8, a net change of negative 17.7 percent.

Dr. Nicodemus added that the registration periods during the week of December 13, 1999 and January 3, 2000 would be lengthened to encourage more enrollments. She also stated that a report would be provided at the January Board meeting that would include a review of the fall 1999 enrollments as compared to previous enrollments, a historical review of retention and attrition, an overview of the marketing campaign and a review of other activities taking place in order to address some of the decline in enrollment.

 Reorganization Update: Dr. Nicodemus provided an overview, highlights, the market potentials and staffing

issues of the College’s Center for Professional Development (CPD). She stated that the administration has recommended the development of an additional full-time CPD staff position in order for the department to expand and develop new markets. The position would assume primary responsibility for identifying and developing opportunities within the military and contracting arenas and would also provide assistance in developing various grant opportunities. It is the intent of the administration to develop and staff the position within the current academic year. Once the position is developed, it will be presented to the Board for action.

Mr. Nelson encouraged the administration to shift funds from one area to another during the reorganization efforts in order to support the new CPD staff position. After a brief discussion and with the support of Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 4 the Board, Mrs. Guy stated that the administration should proceed with the development of a job description.

 Policy Review Update: Dr. Nicodemus reported that she met with Dr. John Levin, consultant to the review, on December 3, 1999 to discuss the implementation of Board policies under the policy governance model. The purposes and merit of policy governance, as implemented under the Carver and Mayhew model (Reinventing Your Board and Boards that Make a Difference) were discussed. With this approach, policy governance offers improvement in board leadership, board room behavior and the governance-management relationship. The President suggested that the Board members engage in a study session with Dr. Levin in January 2000 to discuss the merits and potentials of policy governance at Cochise College. She then provided each member a copy of a book entitled The Policy Governance Fieldbook along with selected documents relating to the subject.

 Dr. Nidocemus also noted that the Holiday Light Festival on the Douglas campus was very successful and well received by families in the surrounding communities. She thanked Alex O’Meara who coordinated the event, and commended faculty and staff for creating the displays or assisting with the event.

1.5.5 Financial Reports for November 1999

Financial Reports for the month ending November 30, 1999 were submitted to the Board for their review. The financial reports were accepted as presented. A summary is attached.

1.5.6 Focus Report

Ms. Sheila DeVoe Heidman provided a focus report on the Small Business Development Center (SBDC). The SBDC is a support organization sponsored by Cochise College and the United States Small Business Administration (SBA)with a mission to assist entrepreneurs and small business owners in Cochise County. Ms. DeVoe Heidman is the only representative in Cochise County certified to pre-qualify loan applicants for the SBA. The services provided by the SBDC are individual counseling, business training, a resource library and publications.

Both Mrs. Guy and the President commended Ms. DeVoe Heidman and the SBDC staff for an excellent job that benefits the College as well as businesses in the county. Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 5 2. APPROVAL OF MINUTES

2.01 Acceptance of Minutes for November 30, 1999, Special Meeting

Minutes of the November 30, 1999 special meeting of the Cochise College Governing Board were approved and entered into record.

3. INFORMATION ITEMS

3.1 Communications

Dr. Nicodemus shared a letter from Cochise County Attorney Chris Roll thanking the College’s administration and staff for their hospitality, support and assistance with the Domestic Violence Training Seminar held on November 4, 1999.

3.2 Consideration of Policy 6000, First Reading

Dr. Nicodemus explained that the policy is required by law. Mrs. Guy noted that there were no comments regarding the revision of policy 6000, Americans with Disabilities Act.

3.3 Sabbatical Summary

Dr. Nicodemus shared the written summary of the work Ms. Katherine Hagstrum, Instructor in English and the Humanities, accomplished during her Sabbatical leave.

4. NEW BUSINESS *

4.01 Consent Agenda*

Mrs. Strain moved and Mr. Nelson seconded a motion to approve the Consent Agenda. The Board unanimously approved. MOTION CARRIED. The following items were approved:

4.1.1 Administrative Support; Appointment *

Yolanda Anderson, Dean of Extended Campus, effective January 1, 2000. This is a 12-month position.

4.1.2 Faculty; Appointment *

Lawrence Prevett, Math Instructor on the Sierra Vista Campus, effective December 15, 1999. This is a temporary extension through the Spring 2000 semester.

4.1.3 Classified; Resignation * Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 6

Michael Jones, Maintenance Repair Worker, effective November 24, 1999.

4.1.4 Memorandum of Understanding (MOU) with Cochise County Workforce Development System and Cochise County Workforce Development Board *

This MOU establishes an agreement between and among the Local Workforce Investment Board (LWIB) and the One-Stop Delivery System signatory partners, effective July 1, 2000.

4.1.5 Intergovernmental Agreement (IGA) with City of Sierra Vista *

This IGA with the City of Sierra Vista is for the purpose of co-sponsoring two cultural entertainment programs in Sierra Vista, open to students and members of the public.

4.1.6 Curriculum Changes *

The course changes will be attached to the permanent record of the regular Governing Board minutes and made a part thereof.

Mrs. Guy asked Dr. Nicodemus to introduce the new employees. Dr. Michelich introduced Yolanda Anderson, who is currently employed as the Director of Community Campus, as the Dean of Extended Campus beginning in January 2000.

4.02 Proposed Governing Board Meeting Schedule for 2000

Mrs. Strain moved and Mr. Nelson seconded a motion to approve the proposed regular Cochise College Governing Board meeting schedule for 2000 with a date change (to be determined) for the January 2000 meeting. The Board unanimously approved. MOTION CARRIED.

4.3 Consideration of Policy & Procedure Revision, Second Reading

Dr. Nicodemus requested that Policy 4506 (Sabbatical Leave) be tabled to allow the administration time to review Senate recommended changes.

Mrs. Guy noted that there were no comments regarding the revision of policies 4202, Recruitment/Selection and Policy 4951, Reduction in Force.

Mr. Nelson moved and Mrs. Strain seconded a motion to approve Policy 4202 and Policy 4951. The Board unanimously approved. MOTION CARRIED.

4.4 Faculty; Appointment (Allen Walker) Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 7

Dr. Nicodemus explained that Mr. Allen Walker is returning from a one-year unpaid leave of absence to assume a special appointment to the Dean of Career Programs/Technology.

Mr. Nelson moved and Mrs. Strain seconded a motion to approve the appointment of Mr. Walker as outlined, effective January 4, 2000 through June 30, 2000. The Board unanimously approved. MOTION CARRIED.

4.05 Administrative Support; Appointment (SVC Dean)

Dr. Nicodemus explained that after interviewing four candidates for the position of the Dean of the Sierra Vista Campus, the administration and the selection committee recommend Dr. Doris Jensen.

Mrs. Strain moved and Mr. Nelson seconded a motion to approve the appointment of Dr. Jensen as outlined, effective January 10, 2000. The Board unanimously approved. MOTION CARRIED.

4.06 Discussion of Medical Insurance

The Board may wish to discuss this matter in executive session pursuant to A.R.S. §38-431.03 (A)(5); Discussion or consideration in order to consider its position and instruct its representatives regarding negotiations with employee organizations regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body.

Mr. Nelson moved and Mrs. Strain seconded a motion to enter into executive session pursuant to the above statute. The Board unanimously approved. MOTION CARRIED.

The Board entered into Executive Session at 7:15 p.m. The regular session resumed at 7:30 p.m. Mrs. Guy noted that no action was taken.

4.7 Medical Insurance

Mr. Nelson moved and Mrs. Strain seconded a motion to enter a one- year contract with United HealthCare, Choice Plus/Option A2 according to the Two Tier Rates in order to provide medical insurance to College employees, effective February 1, 2000. The Board unanimously approved. MOTION CARRIED.

5. GOVERNING BOARD REMARKS Cochise College Governing Board Meeting Tuesday, December 14, 1999 page 8 Mrs. Strain commented that from an instructor’s point of view, she is interested to know the outcome of the collaborative learning course that is being offered at the College for the first time. She commended Dr. Merilyn Nance, Mr. Norm Bates and Ms. Delle Lambert for their collective efforts in designing the course.

Mr. Nelson wished everyone a Merry Christmas and a Happy New Year and also wished everyone a smooth transition into the new year with regard to the Y2K issue.

On behalf of the Board, Mrs. Guy commented on the wonderful holiday reception hosted by the College. She thanked Dr. Nicodemus and the College staff who were involved in the coordination and preparations of the event. She also wished everyone a happy holiday.

6. ADJOURNMENT

Mrs. Guy adjourned the meeting at 7:36 p.m.

Respectfully Submitted:

Ms. Irma Alejandro, Administrative Secretary, Office of the President

Dr. Randall Groth, Secretary to the Governing Board ia 12/17/99