Libraries of Middlesex Automation Consortium s4

Document #08-55 LIBRARIES OF MIDDLESEX AUTOMATION CONSORTIUM EXECUTIVE BOARD MEETING LMxAC Office July 17, 2008 MINUTES BOARD MEMBERS PRESENT: Robert Belvin - New Brunswick Ingrid Bruck –Long Branch Chris Carbone – South Brunswick Mary Faith Chmiel – Spotswood Margie Cyr – Old Bridge Joe DaRold - Plainfield Irene Goldberg - Monroe Lewis Ostar – MCC Anne Roman – Piscataway BOARD MEMBERS ABSENT: LMxAC STAFF PRESENT: Eileen M. Palmer Elisa Bash

The meeting was called to order at 10:15am by President Anne Roman.

ELECTION OF OFFICERS: Bob Belvin, Chair of the Nominations Committee announced the proposed slate for the Executive Board. There were no further nominations and the slate was unanimously approved. The 2008-2009 officers are: Mary Faith Chmiel, President; Lewis Ostar; Vice President; Bob Belvin, Treasurer and Ingrid Bruck, Secretary.

APPROVAL OF AGENDA: (Document#08-48) Eileen added a discussion of Executive Board meeting dates and a Resolution to Anne Roman under Other Business. Bob Belvin moved to approve the agenda of July 17, 2008 LMxAC Executive Board Meeting with the new additions. Joe DaRold seconded the motion. All members were in favor. The motion carried.

MINUTES OF THE PREVIOUS MEETING: Joe DaRold moved to approve the minutes of the June 19, 2008 LMxAC Executive Board meeting (Document #08-49).Margie Cyr seconded the motion. All members were in favor. The motion carried.

TREASURER'S REPORT: Lewis Ostar presented the detailed Financial Statements for June 30, 2008 (Document#08-50). The reports were reviewed and filed for audit. FINANCIAL POSITION STATEMENT Balance as of 6/30/08 Accounts Receivable $ 26,542.55 Checking $ 97,222.27 Cash Management $ 550,471.02 Development Fund $ 289,639.27 Executive Board Mtg. – July 18, 2008 Page 2 Cash Assets Total: $ 963,875.11

Liabilities: Accounts Payable $ 74,760.54

APPROVAL OF BILL LIST: (Document #08-51) Board Members reviewed the corrected bill list that included the bills paid at the end of June. Eileen explained the check to South Brunswick Township was the fee for the LMxAC Picnic. Margie Cyr moved to approve the July Bill List. Irene Goldberg seconded the motion. All members were in favor. The motion carried.

EXECUTIVE DIRECTOR'S REPORT: (Document #08-52) Eileen reported that there are 65 registration forms for the LMxAC Picnic. She also reported that a meeting was held at the end of June for all Tech Service and ILL/Holds Staff members. There was a positive interaction among all the staff of the member libraries. The upgrade to Symphony 3.2 will begin in late August and LMxAC will stagger the installations among the libraries. On July 15, there was a Smartport Training class. We received positive feedback from the attendees, who completed evaluation forms. There will be several other training classes scheduled in the coming weeks. Eileen and Steve Rossa have been on conference calls with Verizon in an effort to get the installation of the second T1’s up and running for North Brunswick, Monroe and Long Branch. Lewis Ostar began a discussion about blocking music downloads in regards to network traffic shaping. The Technology committee has a charge to look at various options to help us manage telecommunications growth.

OLD BUSINESS: ASSIGNMENT OF BOARD TERMS: The Board discussed the composition of the Board in order to determine the new terms. Ingrid Bruck and Chris Carbone were elected to three year terms. Lewis Ostar holds MCC’s permanent seat. To complete the move to staggered three year terms Mary Faith Chmiel and Margie Cyr’s terms will end in June 2009 and Joe DaRold and Irene Goldberg’s terms in June 2010. Bob Belvin was appointed to the one year member representative position. Bob Belvin moved to approve the assignment of Board terms. Margie Cyr seconded the motion. All members were in favor. The motion carried.

NEW BUSINESS: - EXECUTIVE SESSION

Bob Belvin moved to go into Executive Session, Margie Cyr seconded the motion. All members were in favor. The motion carried. The Board went into Executive Session at 10:50am.

SALARY RECOMMENDATIONS FOR 2008-2009 (Document#08-53) Bob Belvin moved to approve the Salary recommendations as amended. Chris Carbone seconded the motion. All members were in favor. The motion carried.

Bob Belvin moved to come out of Executive Session. Joe DaRold seconded the motion. All members were in favor. The motion carried. The Board came out of Executive Session at 11:18am.

OTHER: 2008-2009 MEETING DATES Executive Board Mtg. – July 18, 2008 Page 3 The Board discussed changing the meeting dates from the third Thursday of the month to the fourth Thursday due to scheduling conflicts with some Board members. Irene Goldberg recommended that the Board meeting start at 9:30am instead of 10:00am start time. It was also discussed to combine the December General Membership meeting with the December Executive Board meeting. The Board members asked that a list of meeting dates be prepared for discussion at the August meeting to iron out any conflicts.

RESOLUTION TO ANNE ROMAN: Eileen asked the Board to approve a resolution to recognize and honor Anne Roman for her extraordinary service on the LMxAC Board. Irene Goldberg moved to approve the Resolution to Anne Roman. Bob Belvin seconded the motion. All members were in favor. The motion carried. Eileen read the resolution aloud and presented Anne with the signed and framed resolution as well as a gift from the Board.

JAMESBURG – The Board discussed issues concerning the possible closing of the Jamesburg Library. The community is expected to vote in November on whether or not to close the library. If the library closes the community may contract with Monroe for library services. The Board affirmed its position that no members are required to give reciprocal service to residents from communities that do not support public library service.

COMMUNICATIONS: There were no communication items

ADJOURNMENT: Margie Cyr moved to adjourn the meeting. Bob Belvin seconded the motion. All members were in favor. The motion carried. The meeting adjourned at 12:10pm. The next meeting is scheduled for August 28, 2008 at 9:30pm.

Respectfully Submitted, Ingrid Bruck Secretary