Health and Safety Report

AGENDA NO.

REPORT TO AUDIT COMMITTEE

24th August 2009

REPORT OF DIRECTOR OF RESOURCES

HEALTH AND SAFETY REPORT

SUMMARY This report details the activity of the Health and Safety Unit for the period 1st April to 30th June 2009.

RECOMMENDATIONS It is recommended that the report be noted.

DETAIL The significant activity of the Health and Safety and the Well-being team is outlined, including partner and stakeholder involvement, accident and assault incidence

Health & Safety Training 35 programmed training sessions were delivered to a total of 334 delegates, 2 programmed courses were cancelled due to low uptake and 12 further bespoke courses delivered within departments. Further details at Appendix 1

The Wellbeing Team (formerly the Back Care Programme)

The activity of the Wellbeing Team is detailed below: -

No. of Back Care Referrals 151 No. of Sickness Absence Referrals 163 No. of New Physiotherapy Appointments 103 No. of Review Physiotherapy Appointments 435 No. of Work Place Assessments 26 No. of Return to Work / Occupational Health Assessments 8 No. of Client Assessments 0 No. of Scans 2 No. of Podiatrist 2 No. of Health Assessment Sessions 11

Accidents Appendix 2, Table 1 Accidents reported to the Health & Safety Unit during this period were 24. This compares with 55 over the same period last year and with 32 in the previous reporting (quarter) period.

Physical Assaults Appendix 2, Table 2 Physical Assaults reported to the Health & Safety Unit this period were 26. This compares with 25 over the same period last year and with 46 in the previous reporting (quarter) period.

Verbal Assaults Appendix 2, Table 3 Verbal Assaults reported to the Health & Safety Unit this period were 30. This compares with 11 over the same period last year and with 22 in the previous reporting (quarter) period.

Premises Audited The number of premises subjected to a health, safety and welfare audit during this period amounted to 42.

Recommendations The number of recommendations provided to premises managers within this period to ensure a satisfactory standard of safety management safeguards was 91

Further details at Appendix 3

Construction Design Management The number of Pre-Construction Health & Safety Information packs produced in this period, were 18

Decent Standards Improvements construction site inspections During the ongoing monitoring and reviewing of the decent standards improvement schemes a total of 4 audits were undertaken with 6 recommendations issued to Tristar Homes Ltd.

Project No of Audits Recommendations Lunedale Road 1 0 DSO Phase 2 2 4 High Rise Fire Precautionary Works 1 2

Members requested sight of the decent standard audit inspection recommendations, theses are attached as follows. April, May & June 09 – Appendix 4

Teesdale District Council’s Health & Safety Provision Stockton Borough Council continued to provide a health and safety advisory service to the premises and employees of the former Teesdale District Council, post vesting day, until Durham County Council had completed their transitional arrangements.

During the month of April, 5 days attendance was provided.

On completion of the transitional arrangements, this agreement terminated on the 28th April 2009.

Personal Emergency Evacuation Plans – Blenheim House Members requested clarity on Blenheim House, Residential Care Home. I can confirm that all personal emergency evacuation plans for clients who require them have been undertaken. Educational Residential Visits – Educational Visits Adviser

The Health and Safety Unit perform the role of Educational Visits Adviser in accordance with industry best practice as defined by DFEE (as was) publication, Health and Safety of Pupils on Educational Visits 1998, BS 8848 2009 and the Learning Out of The Classroom (LotC) Code of Conduct. The role provides advice, training, challenging individual visit’s safeguards and endorsing those arrangements.

In the first quarter, the safety management safeguards of 55 educational visits (37 domestic, 18 foreign) involving 1764 pupils have been appraised, challenged and endorsed.

This compares against 78 visits for the year 2008-09, demonstrating a significant improvement in the control environment of residential visits.

Service Type Domestic Foreign Pupils Primary 17 2 612 Secondary 13 15 1032 Special 6 1 106 Youth Service 1 0 14 Totals 37 18 1764

Employee Protection Register

Department System Admin Read Only Authors CESC 260 60 Law & Democracy 3 0 Policy, Performance & Com 0 0 Development & Neighbourhood Services 237 19 Resources 1 50 8 Xentrall Shared Services 1 1 1 Tees Active Ltd 0 0 Tristar Homes Ltd 3 128 Breakdown Totals 2 554 216 Total No of users 772

The Employee Protection Register was launched in July 08, and to date has a total of 771 users are assigned to use it.

Since the EPR’s launch, the search criterion has been extended, to allow data searches on post-code and date of birth.

Appendix 1 Health & Safety Training Training Courses No of Delegates No. of No. of courses courses actually planned delivered H&S Level 1 10 1 2 Manual Handling 30 3 2 Risk Assessment 24 2 2 Avoiding Violence 29 3 2 Fire Warden Training 56 2 6 Control of Contractors 12 1 1 Corporate Induction All New Starters 3 3 COSHH 10 1 2 Fire Risk Assessment 7 1 1 IOSH Managing Safely 10 1 1 Asbestos Awareness 13 1 2 Health & Safety General 16 0 2 Educational Visits Training 48 0 4 Safe use in ladders & Step ladders 58 0 3 Working at Height 7 1 1 Electrical Awareness 4 1 1 Totals 334 21 35

Appendix 2 Accident & Assaults Table 1 Accident Reported to the Health and Safety Unit 1st April to 30th June 2009 Accidents Reported to the Accidents Reported to the H.S.E * DEPARTMENT Health & Safety Unit Major Minor This Previous Previous This Previous Previous This Previous Previous Period Year  Quarter Period Year  Quarter Period Year  Quarter CESC 8 17 11 0 0 0 2 6 3 Law & Democracy 0 0 0 0 0 0 0 0 0 Policy, Perf & Com 0 0 0 0 0 0 0 0 0 Dev & Neighbourhood Svs. 15 35 21 0 0 0 1 2 2 Resources 1 3 0 0 0 0 1 0 0 Agency Employees 0 0 0 0 0 0 0 0 0 TOTALS 24 55 32 0 0 0 4 8 5 * As defined by the Reporting of Injuries, Diseases & Dangerous Occurrences Regulations 1995. * These are the numbers for the same period last year

Table 2 Physical Assaults Reported to the Health and Safety Unit 1st April to 30th June 2009 Physical Assaults Physical Assaults Reported to the H.S.E * Reported to the Health & DEPARTMENT Safety Unit Major Minor This Previous Previous This Previous Previous This Previous Previous Period Year Quarter Period Year Quarter Period Year Quarter CESC 26 23 45 0 0 0 0 0 0 Law & Democracy 0 0 0 0 0 0 0 0 0 Policy, Perf & Com 0 0 0 0 0 0 0 0 0 Dev & Neighbourhood Svs. 0 2 1 0 0 0 0 0 0 Resources 0 0 0 0 0 0 0 0 0 Agency Employees 0 0 0 0 0 0 0 0 0 TOTALS 26 25 46 0 0 0 0 0 0 * These are the numbers for the same period last year Table 3 Verbal Assaults Reported to the Health and Safety Section 1st April to 30th June 2009 Verbal Assaults Reported Verbal Assaults Reported to the H.S.E * to the Health & Safety Unit DEPARTMENT Major Minor This Previous Previous This Previous Previous This Previous Previous Period Year  Quarter Period Year  Quarter Period Year  Quarter CESC 28 8 18 0 0 0 0 0 0 Law & Democracy 0 0 0 0 0 0 0 0 0 Policy, Perf & Com 0 0 0 0 0 0 0 0 0 Dev & Neighbourhood Svs. 2 3 0 0 0 0 0 0 0 Resources 0 0 4 0 0 0 0 0 0 Agency Employees 0 0 0 0 0 0 0 0 0 TOTALS 30 11 22 0 0 0 0 0 0 * These are the numbers for the same period last year

Appendix 3 Bewley Infants 05.05.09

Action Points Responsible Completed Date 1 The use of the Authorisation to Work Head teacher All In Progress forms is to be enforced 2 First Aid / designated person risk Head teacher assessment to be completed. 3 Review fire risk assessment. Head teacher 4 Lone worker risk assessments to be Head teacher completed. 5 Review to be carried out for general risk Head teacher assessments. 6 A review of the outdated coshh Head teacher information is required and transferred to new forms. 7 Inform if the windows are to be replaced Head teacher or if further actions will be necessary to ensure safety in this area.

Egglescliffe Library 24.04.09

Action Points Responsible Completed Date 1 Complete risk assessment for the book Margaret All in Progress club. Chapman to lead 2 Complete a lone working risk Margaret assessment for Wednesday mornings. Chapman to lead 3 Request maintenance to ensure this Margaret area does not become a tripping Chapman to lead hazard. 4 Request maintenance to ensure this Margaret area does not become a tripping Chapman to lead hazard.

Norton Library 23.04.09 Action Points Responsible Completed Date 1 Complete risk assessment for the basic Cath Madison to All in Progress skills group. lead 2 Complete a lone working risk Cath Madison to assessment for the cleaner. lead 3 Review substances used within the Cath Madison to library and complete relevant coshh lead assessments

Roseberry Library 21.04.09

Action Points Responsible Completed Date 1 It is advised that a review of the Ivan Limon to All in Progress substances used in the library be lead carried out to establish what items are still in use within the library and which items could be disposed of. 2 Contact Mark Wardle on ext 6946 to Ivan Limon to ascertain if office furniture would be lead available for the library office. 3 It is advised that the staff exit door light Ivan Limon to be put on a timer switch. lead 4 It is advised that the CCTV camera / Ivan Limon to unit be repaired or replaced and the lead camera redirected. 5 The asbestos officer is to be contacted Safety Officer to pay a visit to the library to check the areas and relay information to library staff 6 It is advised that maintenance be Ivan Limon to carried out on the radiator controller to lead allow for temperature control.

Roseworth Library 21.04.09

Action Points Responsible Completed Date 1 Complete risk assessment for the basic Jackie Fraser to All in Progress skills group. lead 2 Complete a lone working risk Jackie Fraser to assessment for the cleaner. lead 3 Request maintenance to ensure this Jackie Fraser to area does not become a hazard. lead

Stockton Central Library 22.04.09

Action Points Responsible Completed Date 1 Review the lone working arrangements to Penny Slee to All in Progress ensure good practices are being followed lead 2 Caretaker’s office to be tidied. Penny Slee to lead 3 Relocate chairs at the top of the stairs. Penny Slee to lead

Hartburn Primary 26.06.09 Action Points Responsible Completed Date 1 Initiate a documented daily / weekly / Head teacher All in Progress monthly checklist for the caretaker.

Oak Dene Primary 02.06.09

Action Points Responsible Completed Date 1 Ensure the 2 Coshh assessments are Head teacher All in Progress completed. 2 Complete risk assessment for access / Head teacher egress issues and implement any control measures highlighted from the risk assessment. 3 Initiate a documented daily / weekly / Head teacher monthly checklist for Tom.

St Gregory’s RC Primary School 05.06.09

Action Points Responsible Completed Date 1 Lone worker procedures and risk Head teacher All in Progress assessments for holiday works to be completed for Chris.

St Josephs Primary Billingham 15.06.09

Action Points Responsible Completed Date 1 Ensure the fire risk assessment is Head teacher All in Progress reviewed. 2 Lone worker procedures and risk Head teacher assessments to be completed. 3 A review of coshh information is required. Head teacher 4 The exit area from the foundation stage, Head teacher the surface is in a very poor condition and requires maintenance 5 Ensure workstations comply with the DSE Head teacher regulations. 6 Initiate a documented daily / weekly / Head teacher monthly checklist for Tom.

St Patricks Primary Fairfield 09.06.09

Action Points Responsible Completed Date 1 Initiate a documented daily / weekly / Head teacher All in Progress monthly checklist for Brian.

St Patricks RC Primary Thornaby 10.06.09 Action Points Responsible Completed Date 1 The school requires a fire risk Head teacher All in Progress assessment document. ASAP 2 Lone worker risk assessments to be Head teacher completed. 3 A review of the coshh information is Head teacher required. 4 Block exiting holes in hall floor. Head teacher

The Glebe Primary 11.06.09

Action Points Responsible Completed Date 1 It is advised that the lone working Head teacher All in Progress procedures that are in place for Chris during holiday periods are documented. 2 Review the substances used to ensure all Head teacher material safety data sheets (MSDS) and coshh assessments are in place. Following the change of supplier. 3 Please can you confirm who will be Head teacher carrying out the annual inspection of the wooden play equipment? 4 Ensure the daily / weekly / monthly Head teacher checks completed by Chris are documented.

Thornaby CofE Primary 22.06.09

Action Points Responsible Completed Date 1 Please can you confirm if there is an Head teacher All in Progress asbestos report in place. 2 Please can you confirm if there is a fire Head teacher risk assessment in place for the building. 3 Lone worker procedures in place need to Head teacher be documented. 4 Ensure all risk assessments have an Head teacher annual review. 5 A review of the COSHH assessments and Head teacher material safety data sheets is required to ensure all information is in place and up to date

William Cassidi Primary 18.06.09

Action Points Responsible Completed Date 1 A regular visual check should be Head teacher All in Progress completed of extinguishers. 2 Verbal reminder regarding fire exits. Head teacher 3 Lone worker risk assessments to be Head teacher completed for holiday work. 4 Complete review date / details for risk Head teacher assessment. 5 Initiate a documented daily / weekly / Head teacher monthly checklist for Michelle.

Ash Trees 03.06.09

Action Points Responsible Completed Date 1 Removal of redundant fence Head teacher All in Progress Bishopsgarth Comp CDT Audit 29.06.09

Action Points Responsible Completed Date 1 Obtain Material Safety Data Sheets and Head Teacher All in Progress complete any required COSHH assessments 2 Brazier s local exhaust ventilation System Head Teacher needs to be annually inspected

Bishopton Centre 02.06.09

Action Points Responsible Completed Date 1 Download Fire Risk Assessment and Fire Head teacher Pete Ewart 18/06/09 Log Book 2 Confirm Training for 17th July Head teacher Pete Ewart 18/06/09 3 Download Residential Trips information Head teacher Pete Ewart 18/06/09

Egglescliffe Comp CDT Audit 29.06.09

Action Points Responsible Completed Date 1 Obtain Material Safety Data Sheets and Head Teacher All in Progress complete any required COSHH assessments 2 Brazier s local exhaust ventilation System Head Teacher needs to be annually inspected

Grangefield CDT Audit 30.06.09

Action Points Responsible Completed Date 1 Review Risk Assessments in light of large Head Teacher All in Progress classroom size 2 Obtain Material Safety Data Sheets and Head Teacher complete any required COSHH assessments 3 Brazier s local exhaust ventilation System Head Teacher needs to be annually inspected

St Patricks Comp CDT Audit 23.06.09 Action Points Responsible Completed Date 1 Implement a control system to ensure that Head Teacher All in Progress a pupil would not be knocked by the door if using the drill 2 Review risk assessments in light of large Head Teacher classroom size 3 Obtain Material Safety Data Sheets and Head Teacher complete any required COSHH assessments 4 Ensure all assessments are within review Head Teacher date and suitable and sufficient. 5 Please can you confirm if there is a gas Head Teacher safety system for the Brazier.

Tilery Primary 08.06.09

Action Points Responsible Completed Date 1 Servicing of Fire Extinguishers Head teacher All in Progress

Westlands CDT Audit 25.06.09

Action Points Responsible Completed Date 1 Obtain Manufactures Health and Safety Head teacher All in Progress Data Sheets 2 Review current general risk assessments Head teacher 3 Brazier s local exhaust ventilation System Head teacher needs to be annually inspected 4 Location of the compressor unit to reduce Head teacher noise levels within the workshop to an acceptable standard

St Francis of Assisi 05.05.09

Action Points Responsible Completed Date 1 Storage of tyres in secure location Head teacher P. Wilkinson 14/05/09

The Links Primary 08.05.09

Action Points Responsible Completed Date 1 The fitting of flame failure devices to the Head teacher All in Progress Schools ovens 2 Apply non slip coating to School kitchen Head teacher floor 3 System for preventing parents driving Head teacher onto School Property 4 Positioning of steps near window or Head teacher replace window closers / openers

St Pauls Primary 06.05.09 Action Points Responsible Completed Date 1 Applying a non slip coating to kitchen Head teacher All in Progress floor

Durham Lane Primary 29April09

Action Points Responsible Completed Date 1 The fitting of flame failure devices to the Head teacher All in Progress Schools ovens

Egglescliffe Primary 20.04.09

Action Points Responsible Completed Date 1 The fitting of flame failure devices to the Head teacher All in Progress Schools ovens

Tees Active Castlegate Quay Watersports Centre 17.04.09 Action Points Responsible Completed Date 1 Formal evaluation of staff during course Simon White delivery in accordance with the Royal In Progress Yachting Assoc and British Canoe Union guidelines. 2 Update Fire Log Book – Sections 28 & 29. Simon White 30.04.2009 3 Complete risk assessment for Powerboat Simon White activity. 31.05.2009

4 Identify manual handling tasks and TAL Project By complete manual handling risk Management 31.03.2010 assessments. Team to lead. 5 Discuss additional ‘out of hours’ activities Simon White by third parties with Risk Management & 30.04.2009 Insurance Section. Appendix 4 April – June 09

REPORT OF CONSTRUCTION AUDIT

CDM Project: Tristar Homes Ltd – Decent Standards 2009/10

Principal Contractor: Tristar Homes Ltd DSO

Date of Report: 28th April 2009

Reference: THL-DSO/Decent Standards/001

CONSTRUCTION AUDIT REPORT Please note this was an arranged audit with THL –DSO Unit Supervisor Dave Clark. The audit consisted of a review of the CDM Construction Phase Health and Safety Plan, discussions with THL staff and a physical inspection of the site. This report details findings at the time of the audit and actions required are detailed in the attached audit pro-forma document Ref. THL- DSO/Decent Standards/001A. Verbal feedback was given at the time of the audit regarding actions required.

1. Name and Address of Person for Whom Audit was Carried Out

Tristar Homes Ltd Stockton-on-Tees Borough Council Tristar House Housing Services Lockheed Court 16 Church Road Preston Farm Industrial Estate Stockton-on-Tees Stockton-on-Tees TS18 3SH TS18 1TX

2. Site Address

45 The Green Billingham TS23

3. Date and Time of Audit

28th April 2009 @ 10.30am.

4. Location and Description of Workplace

Decent Standard Works, consisting of window and external door, kitchen and bathroom replacements, in tenanted properties.

5. Matters Which Give Rise to Any Health and Safety Risks

No significant issues.

6. Recommendations Made/Instructions Given

No recommendations given nor instructions issued.

7. Person(s) Informed

Dave Clark – THL Major Repairs Unit Supervisor;

8. Details of any Other Action Taken as a Result of Matters Identified in 5 above and Details of any Further Action Considered Necessary

9. Name and Position of Person Making the Report

Gavin Prothero - Health and Safety Officer Stockton-on-Tees Borough Council

10. Additional Information

Refer to Audit Pro-Forma THL-DSO/Decent Standards/001A attached for additional information.

11. Date Report Handed Over

1st May 2009 – Steve Boal (THL Major Repairs Unit Manager) Anthony Ferguson (Tristar – Project Officer)

CDM HEALTH & SAFETY AUDIT Ref: FHM/MEL-PRIOR/006A

Employees Site: Tristar DS Project 2009/10 Inspected: Tristar Homes Ltd Major Repairs Team Location 45 The Green Inspection Gavin Prothero Inspected: Billingham Carried Out By: SBC Health & Safety Officer Date and Time of Task Being Window and External Door Installs Inspection: 10.30am – 28th April 2009 Undertaken: Bathroom and Kitchen Replacements ITEM 1. Training, Certification & Supervision  14. Adverse Weather Conditions  2. CDM CPHSP Records & Paperwork  15. Confined Space X • Risk Assessments  16. Personnel Protective Equipment  • Method/Safe Working Procedures  17. Occupational Health X • Permit to Work – Hot Work  • Hazardous Substances X • F10 Project Notification  • Noise X • H&S Audits/Inspections  • Vibration X • Statutory Notices  • Disease X • Other (Specify) X 18. Welfare Facilities  3. Work at Height 19. Environmental Protection • Falls of Person  • Waste Disposal  • Falls of Material  • Nuisance (noise, dust, smoke, odour) X 4. Manual Handling X • Spillage Response X 5. Lifting Operations & Equipment X 20. Asbestos  6. Housekeeping & Materials Storage  21. Emergency Arrangements  7. Access & Egress to workplace  22. Fire Safety  8. Hand Tools X 23. Isolations/Immobilisations X 9. Electrical Equipment  24. Plant/Work Area X 10. Workmanship X 25. Site Signage  11. Scaffolding – Inspection and records X 26. Interface 12. Mobile Plant X • Tenants  13. Lighting Levels X • Members of the Public 

Item Comments Actions Required Action By No.

The works inspected are with the scope of the Decent Standards 2009/10 Project. The works being carried out consisted of replacement of windows, external doors, bathrooms and kitchens.

There were 8 no. personnel on site consisting of joiners, bricklayer, apprentice joiner and driver labourers and site supervisor.

1. All operatives on site have received project Induction. Records viewed and verified. Tool Box Talk delivery is ongoing; Project management structure continues to be in place and good site supervision is delivered by Site Supervisor, Unit Supervisors and Major Repairs Team Unit Manager. All operatives on site are trained to carry out all tasks they are required to complete and have received asbestos awareness training and specific training in removing asbestos containing materials considered to be low risk.

Item Comments Actions Required Actions By No. 2. The CDM Construction Phase Health and Safety Plan (CPHSP) was reviewed including generic risk assessments/method statements/COSHH assessments. Specific risk assessments are completed to further support generic risk assessments and safe working procedures.

F10 Project Notification is displayed at the THL Depot and is valid until 31st March 2010.

Project Management undertake site inspections on a weekly basis and SBC formally Audit monthly.

All required Statutory notices are displayed at the THL Depot.

The CPHSP is well managed, updated and reviewed on a regular basis.

3. Working at height is from safe working platforms – portable alloy scaffolds. Scaffold erected by trained and competent personnel.

Areas below portable scaffold restricted to THL operatives.

6. The site was generally clean and well maintained, however, waste materials Designated lay Unit Supervisor including glass and nails were observed blocking a pedestrian footpath. down area with Immediately Good practice regarding storage of waste materials and housekeeping discussed. tarpaulin and barriers, refer to 7. In General there was good access/egress to work locations, however refer to Appendix A 6. above.

9. Portable electrical equipment was inspected and equipment was identified Inspect all portable (transformer) as out of test. electrical equipment. Unit Supervisor Test if required Immediately 11. Refer to 3. above. Scaffold erected and dismantled daily. Erection and dismantling is carried out using the recommended T3/through the trap door method.

14. Adverse weather conditions encountered. Unit Supervisors check weather reports and assess weather conditions regularly and plan work accordingly.

16. PPE requirements for the site are protective footwear, hi-viz and, when working around scaffold areas where there is a potential fall of materials ect, hard hats.

17. No hazardous substances are used on this project and noise and vibration are kept to a minimum during installs.

18. Welfare facilities are available on site and at THL Depot.

19. Waste materials are removed from site on a daily basis and placed in skips located at THL Depot. The skips, when full are removed and consigned to the appropriate registered landfill/location by C.L.Prossers. The depot is registered with the environment agency and THL hold the relevant transport and environment licenses

20. Asbestos surveys have been carried out prior to the works commencing. Risk assessments and method statements are in place and the panels are removed under controlled conditions and deposited the asbestos skip situated at the THL depot. All personnel have received asbestos awareness training.

21/22. Fire safety measures are in place. No smoking in properties, formal procedures in place and managed by the project management team. There are no tasks being carried out at present which are considered “hot works”, however a” hot work” permit system is in place.

25. Good site signage deployed around the working areas advising tenants and members of the public of the works.

26. No health and safety issues/incidents with tenants and/or members of the public. Continual liaison/consultation with tenants by THL DSO.

Additional Information There continues to be good co-operation, co-ordination and communication between the THL Tech Svcs project team and the THL Major Repairs Team (Principal Contractor).

Signed:- Date:- 28.04.2009 Copy To:- THL Tech Svcs THL DSO Print:- Gavin Prothero SBC H&S Project File

REPORT OF CONSTRUCTION AUDIT

CDM Project: Tristar Homes Ltd – Gilmore Decent Standards 2009/10

Principal Contractor: Tristar Homes Ltd DSO

Date of Report: 7th July 2009

Reference: THL-DSO/Decent Standards/002 CONSTRUCTION AUDIT REPORT

Please note this was an arranged audit with THL – DSO Unit Supervisor Dave Clark, however Dave Clark was not available therefore a physical inspection of the site was carried out with Site Supervisor Jud Connell. This report details findings at the time of the inspection and actions required are detailed in the attached audit pro-forma document Ref. THL-DSO/Decent Standards/002A. Verbal feedback was given at the time of the inspection regarding actions required.

13. Site Address

Henrietta Court Thornaby

18th June 2009 @ 09.30am.

Decent Standard Works, consisting of window replacement works, in tenanted properties.

The forming of exclusion zones when fitting 1st floor windows and portable electrical equipment identified out of test. Refer to THL-DSO/Decent Standards/002A.

Instructions given to establish exclusion zones using physical barriers when installing 1st floor windows, deployment of site signage and inspect all portable electrical equipment and carry PAT testing as required. Refer to THL-DSO/Decent Standards/02A.

Jud Connell – THL Site Supervisor.

Refer to Audit Pro-Forma THL-DSO/Decent Standards/002A attached for additional information.

7th July 2009 – Steve Boal (THL DSO Unit Manager) Anthony Ferguson (THL – Project Manager)

Employees Site: Tristar DS Gilmore Project Inspected: Tristar Homes Ltd DSO Location Inspection Gavin Prothero Inspected: Henrietta Close Carried Out By: SBC Health & Safety Adviser Date and Time of Task Being Inspection: 18th June 2009 @ 09.30am Undertaken: Window Installs ITEM 1. Training, Certification & Supervision X 14. Adverse Weather Conditions  2. CDM CPHSP Records & Paperwork X 15. Confined Space X • Risk Assessments X 16. Personnel Protective Equipment  • Method/Safe Working Procedures X 17. Occupational Health X • Permit to Work – Hot Work X • Hazardous Substances X • F10 Project Notification X • Noise X • H&S Audits/Inspections X • Vibration X • Statutory Notices X • Disease X • Other (Specify) X 18. Welfare Facilities  3. Work at Height 19. Environmental Protection • Falls of Person  • Waste Disposal  • Falls of Material  • Nuisance (noise, dust, smoke, odour) X 4. Manual Handling X • Spillage Response X 5. Lifting Operations & Equipment X 20. Asbestos  6. Housekeeping & Materials Storage  21. Emergency Arrangements  7. Access & Egress to workplace  22. Fire Safety  8. Hand Tools X 23. Isolations/Immobilisations X 9. Electrical Equipment  24. Plant/Work Area X 10. Workmanship X 25. Site Signage  11. Scaffolding – Inspection and records X 26. Interface 12. Mobile Plant X • Tenants  13. Lighting Levels X • Members of the Public 

The works inspected are with the scope of Phase 1 of the Decent Standards 2009/10 Project. The works being carried out consisted of replacement of windows and associated panels. There were 8 no. personnel on site consisting of 6 agency joiners, a bricklayer and site supervisor.

3. Working at height during window installations was discussed. There is the Ensure exclusion Unit Manager/ requirement to ensure tenants are restricted form entering 1st floor rooms when zones are established Site Supervisor. window replacements are taking place. Also discussed the control measures and maintained required to prevent tenants and members of the public being struck by falling during installs. objects. Exclusion zones must be established before works commence.

Window are fitted and glazed from the inside thus negating to requirement to install windows and glazing from ladders. Ladder work is restricted to finishing off activities. If this system of work changes, THL DSO should consult with their Health and Safety Officer and agree a safe system of work. Discussed requirement for solid non slip base when using ladders. Also discussed use of T-Mats and Step Ladders. Item Comments Actions Required Actions By No.

6/7The site was generally clean and well maintained. In general there was good Investigate feasibility Unit Manager access/egress to work locations, and the housekeeping was of an acceptable of using wheely bins standard. Discussed requirement to ensure materials/waste lay-down areas to store waste are established on a daily basis prior to commencing works. Also discussed materials. the use of wheely bins to hold waste materials prior to removal from site.

9. Portable electrical equipment was inspected and equipment was identified Inspect all portable as out of test. electrical equipment. Test if required Unit Manager 16 PPE requirements for the site are protective footwear, hi-viz and, when where there is a potential fall of materials ect, hard hats.

18. Welfare facilities are available on site and at THL Depot.

19. Waste materials are removed from site on a daily basis and placed in skips located at THL Depot.

20. Asbestos surveys have been carried out prior to Phase 1 commencing. Risk Assessments and Safe Systems of Work are in place for removing low risk asbestos containing materials.

21/22. Fire safety measures are in place. No smoking in properties, formal procedures in place and managed by the project management team. There are no tasks being carried out at present which are considered “hot works”, however a” hot work” permit system is in place.

25. Discussions with the Site Supervisor indicated that metal signs previously Ensure site signage Unit Manager/ deployed around the site have been stolen for scrap. Requirement to deploy deployed during site Site Supervisor adequate signage around the working areas advising tenants and members of set up. the public of the works. Advised plastic or wood to reduce the risk of theft.

26. No health and safety issues/incidents with tenants and/or members of the public. Continual liaison/consultation with tenants by THL DSO and Project Management Team.

Additional Information

Refer to Appendix 1 – a number of posts which have been cut/snapped where identified in a number of front gardens. It is recommended the posts be removed.

Site Supervisor can advise exact locations and numbers.

Signed:- Date:- 07.07.2009 Copy To:- THL Project Team THL DSO Print:- Gavin Prothero SBC H&S Project File APPENDIX 1 REPORT OF CONSTRUCTION AUDIT

CDM Project: Tristar Homes Ltd – Lunedale Road Windows & Door Replacements

Principal Contractor: Sekura Windows

Date of Report: 30th April 2009

Reference: THL/Sekura/001

CONSTRUCTION AUDIT REPORT Please note this was an arranged inspection with THL Project Manager Marie Dalkin. The inspection consisted of discussions with THL/Sekura staff and a physical inspection of the site. This report details findings at the time of the audit and actions required are detailed in the attached audit pro-forma document Ref. THL/Sekura/001A. Verbal feedback was given at the time of the audit regarding any actions required.

24. Site Address

Lunedale Road Billingham

30th April 2009 @ 09.00am.

Decent Standard Works, consisting of door and window replacement works, in tenanted properties.

No issues.

No recommendations made or instructions given.

Marie Dalkin – Project Manager;

Refer to Audit Pro-Forma FHM/Sekura//001A attached for additional information.

30th April 2009 – Marie Dalkin (THL Project Manager)

Employees Site: Tristar DS Project Inspected: Sekura Location Inspection Gavin Prothero Inspected: Lunedale Road Carried Out By: SBC Health & Safety Officer Date and Time of Task Being Inspection: 09.00am – 30th April 2009 Undertaken: Door and Window Installs ITEM 1. Training, Certification & Supervision  14. Adverse Weather Conditions X 2. CDM CPHSP Records & Paperwork  15. Confined Space X • Risk Assessments  16. Personnel Protective Equipment  • Method/Safe Working Procedures  17. Occupational Health X • Permit to Work – Hot Work X • Hazardous Substances X • F10 Project Notification  • Noise X • H&S Audits/Inspections  • Vibration X • Statutory Notices  • Disease X • Other (Specify) X 18. Welfare Facilities  3. Work at Height 19. Environmental Protection • Falls of Person X • Waste Disposal  • Falls of Material X • Nuisance (noise, dust, smoke, odour) X 4. Manual Handling X • Spillage Response X 5. Lifting Operations & Equipment X 20. Asbestos  6. Housekeeping & Materials Storage  21. Emergency Arrangements  7. Access & Egress to workplace  22. Fire Safety  8. Hand Tools X 23. Isolations/Immobilisations X 9. Electrical Equipment  24. Plant/Work Area X 10. Workmanship X 25. Site Signage  11. Scaffolding – Inspection and records X 26. Interface 12. Mobile Plant X • Tenants  13. Lighting Levels X • Members of the Public 

The works inspected are with the scope of the Lunedale Road Decent Standards Project. The works being carried out consist of replacement of external doors and windows.

There were 6 no. personnel on site consisting of door and window fitters, and site supervision.

1. All operatives on site have received project Induction. Project management structure continues to be in place and good site supervision is delivered by Sekura Site Supervisor and Contracts Manager.

2. Risk assessments/method statements/COSHH assessments are in place. Specific risk assessments are completed to further support generic risk assessments and safe working procedures.

Item Comments Actions Required Actions By No. F10 Project Notification is on display at the site welfare facilities.

THL Project Management team visit site daily and SBC formally Audit monthly.

All required Statutory notices are displayed at the Welfare Facilities.

6. The site was generally clean and well maintained, waste materials including glass and nails are removed immediately and placed in bins prior to removal from site demonstrating good practice regarding storage of waste materials and housekeeping.

7. There was good access/egress to work locations and for visitors to properties.

9. Portable electrical equipment inspected was battery operated.

16. Site PPE worn by all personnel.

18. Welfare facilities are located on Lundale Road and meet the requirements of Schedule 2.

19. General waste materials are removed from site on a daily basis and disposed off by Sekura. Refer to 6. above.

20. A number of asbestos surveys (10%) have been REPORT carried out prior OF to CONSTRUCTIONthis project AUDIT commencing and asbestos containing materials (roof soffits and rear upper door panels) have been identified. The soffits are present on all properties and the rear upper door panels identified in 1 of the surveys (No. 63).

The soffitts will not be disturbed during this project however the door panels are being removed during the external door replacements. Sekura site supervisor prior to works commencing establishing if the panel is 6mm ply or asbestos cement by inspecting individual door assemblies. If cement is identified the upper door assembly will be removed intact in accordance with HSG210 Asbestos Essentials Task Manual Procedure A36.

All upper door frame assemblies to be disposed off in accordance with Tristar asbestos disposal procedure. Frames are deposited in the asbestos waste skip @ the Primrose Hill Depot.

Method statement and risk assessment are in place for asbestos containing materials removal works.

NOTE: To date all upper door panels have been 6mm ply.

21/22. Fire safety measures are in place. No smoking in properties. There are no tasks being carried out at present which are considered “hot works”, however a” hot work” permit system is in place.

26. No health and safety issues/incidents with tenants and/or members of the public. Continual liaison/consultation with tenants by THL Project Management Team.

There continues to be good co-operation, co-ordination and communication between the THL Project Team and SBC Highways who are renewing footpaths around the Lunedale Road Area.

Signed:- Date:- 30.04.2009 Copy To:- THL Property Svcs

Print:- Gavin Prothero CDM Project : Tristar Homes Ltd – Fire Precautionary Works SBC H&S Project File

Principal Contractor: Mitie Property Services Date of Report: 18th June 2009

Reference: THL/Fire Precautionary Works/001 CONSTRUCTION AUDIT REPORT

Please note this was an arranged audit with THL Project Management Team (THL) consisting of Karen Wilkinson and Shirley Wood. The audit consisted of a review of the CDM Construction Phase Plan, discussions with Mitie staff and a physical inspection of the site. This report details findings at the time of the audit and actions required are detailed in the attached audit pro-forma document Ref. THL/Fire Precautionary Works/001A. Verbal feedback was given at the time of the audit regarding actions required.

35. Site Address

Anson House Thornaby

16th June 2009 @ 11.00am.

Fire Precautionary Works consisting of internal decorations to lobbies, corridors, staircases and application of a fire retardant paint system to ceilings.

Inadequate housekeeping – materials left on floor outside flat door and dust sheets in use on staircases thus presenting slip/trip hazards to tenants and visitors.

THL advised to instruct Mitie Property Supervisor (MPS) to ensure housekeeping is adequate and ongoing. Easy-lay floor protection must be used in staircase areas as agreed pre contract commencement.

THL; Dave Sanderson – MPS (by issue of this report);

MPS to advise actions taken by return and prior to next project meeting.

Gavin Prothero - Health and Safety Adviser Stockton-on-Tees Borough Council

Refer to Audit Pro-Forma THL/Fire Precautionary Works/001 attached for additional information.

18th June 2009 - Karen Wilkinson & Shirley Wood (THL) Dave Sanderson (MPS)

Employees Site: High Rise Fire Precautionary Works Inspected: Mitie Property Services Location Inspection Gavin Prothero SBC H&S Adviser Inspected: Anson House. Thornaby Carried Out By: THL Project Management Team Date and Time of Task Being Application of Fire Retardant Paint Inspection: 11.00am – 16th June 2009 Undertaken: System to Ceilings and Decoration of Staircases. ITEM 1. Training, Certification & Supervision  14. Adverse Weather Conditions X 2. CDM CPHSP Records & Paperwork  15. Confined Space X • Risk Assessments  16. Personnel Protective Equipment  • Method/Safe Working Procedures  17. Occupational Health X • Permit to Work – Hot Work  • Hazardous Substances  • F10 Project Notification  • Noise X • H&S Audits/Inspections  • Vibration X • Statutory Notices  • Disease X • Other (Specify) X 18. Welfare Facilities  3. Work at Height 19. Environmental Protection • Falls of Person X • Waste Disposal  • Falls of Material X • Nuisance (noise, dust, smoke, odour)  4. Manual Handling X • Spillage Response X 5. Lifting Operations & Equipment X 20. Asbestos  6. Housekeeping & Materials Storage  21. Emergency Arrangements  7. Access & Egress to workplace  22. Fire Safety  8. Hand Tools X 23. Isolations/Immobilisations X 9. Electrical Equipment X 24. Plant/Work Area X 10. Workmanship X 25. Site Signage  11. Scaffolding – Inspection and records X 26. Interface 12. Mobile Plant X • Tenants  13. Lighting Levels X • Members of the Public 

Item Comments Actions Action By No. Required

1. All operatives on site have received project Induction. Records viewed and verified. Project management structure in place and site supervision is delivered by MPS Site Supervisor. THL attend site on a daily basis ensuring co-operation and co-ordination requirements are met.

2. The CDM Construction Phase Plan (CPHSP) was reviewed including risk assessments/method statements/COSHH assessments for the tasks being carried out and materials being used.

F10 Project Notification is on display in the welfare area.

Item Comments Actions Actions By No. Req uire d MPS carry out weekly and monthly inspections/audits and SBC formally Audit monthly.

All required Statutory notices are displayed in the Welfare area. Review housekeeping MPS & THL 6. The site was generally clean and well maintained, however, materials (rolls of procedures. Toolbox tape/waste) were observed in a corridor outside a front door presenting a talk. On-going trip/slip hazard. monitoring.

Dust sheets were in use in the staircase areas, again presenting a slip/trip Easy-lay floor MPS hazard. protection for staircase areas. 11. A solvent primer is used on the corridor walls. COSHH Assessment has been completed and control measures adhered to.

14. Welfare facilities are available on site.

16. Waste materials are removed from site on a daily basis.

17. Type 2 asbestos surveys have been issued to MPS. Decorative coatings on corridor and staircase walls contain Chrysotile asbestos, however these works will not disturb the asbestos.

18. Waste including empty paint receptacles are removed on a daily basis and held in a container until collected for disposal.

21/22. Fire safety measures are in place. No smoking in building, formal procedures in place and managed by MPS and THL. There are no tasks being carried out at present which are considered “hot works”, however a” hot work” permit system is in place.

Smoke detectors are bagged during Pro-Coat application and immediately de- bagged upon completion. THL also inspect .

Fire doors are opened during paint application to ensure good ventilation/air movement to disperse odours. Doors are closed prior to leaving site. Concierge also check during their monitoring patrols.

26. No health and safety issues/incidents with tenants and/or members of the public. Continual liaison/consultation with tenants by THL and MPS.

There continues to be good co-operation, co-ordination and communication between the THL and DPS.

Daily site visits are undertaken by THL and progress meetings are held monthly.

Signed:- Date:- 18.06.2009 Copy To:- THL MPS Print:- Gavin Prothero SBC H&S Project File

Corporate Director of Resources: Mrs Julie Danks Contact Officer: Mr Derek MacDonald, Health & Safety Manager Telephone No. 01642 - 528195 E-mail [email protected]

Financial Implications None

Environmental Implications None

Equality Impact Assessment None

Policy Content None

Background Papers None

Wards/Ward Councillors Not Applicable

Community Safety Implications None

Risk Assessment The activity of the Health and Safety Unit in conjunction with Line Managers support, contribute to the effective identification and mitigation of a broad range of organisational and occupational risks.

Legal Implications The Health and Safety Team enable the Authority to comply with the Regulation 7 of the Management of Health and Safety at Work Regulations 1999, to assist in complying with the requirements and prohibitions imposed under relevant statutory provisions.