Job Title Purchase Ledger Clerk

Job Description

Job Title Purchase Ledger Clerk Location Henshaws College, Harrogate Salary £8.66 per hour/ £17,112.16 per annum Hours per Week 38 hours per week (job share considered for successful candidates) Annual Leave 25 days plus 10 Statutory holidays (pro-rata for part time / term time roles) Reports to Finance Manager DBS Check Enhanced Check with child barring

Job Summary

To maintain and be in charge of all aspects of the Purchase Ledger including Purchase Order and Invoice Processing.

Key responsibilities

 To check the accuracy and completeness of purchase invoices and match them to delivery notes and orders where applicable.

 To post all purchase invoices onto the Exchequer system accurately and in a timely manner.

 To ensure that new suppliers are authorised and accepted on to the system before the invoice is processed.

 To liaise with establishment staff about queries regarding their orders and invoices.

 To reconcile the purchase ledger accounts to supplier statements on a monthly basis in advance of the scheduled payment runs.

 To process and dispatch in a timely and accurate manner the payment of purchase invoices via the BACS system or where this is not possible by manual cheque.

 To answer all telephone queries from suppliers.

 To reconcile the Purchase Ledger Control Account.

 To undertake any other duties as deemed appropriate by the Finance Manager. Person Specification

In order to be shortlisted you must demonstrate that you meet all the essential criteria and as many of the desirable criteria as possible. Where we have a large number of applications that meet all of the essential criteria, we will then use the desirable criteria to produce the shortlist.

All disabled candidates who meet the minimum essential criteria will be included on the shortlist. Essential Desirable How Identified Skills Microsoft Office (in Application Form particular excel) and databases Numerate and logical Application Form thinker Basic understanding of Application financial ledgers Form/Interview Accuracy and attention to Application Form detail Ability to work to deadlines Application Form Experience Accounts office and/or Application Form ordering and creditor Interview payments systems Personal Qualities Flexible team member Interview Tidy and organised worker Interview Clear thinker Interview Calm under pressure Interview Qualifications ECDL or equivalent Application Form Copy of certificate Finance training, Relevant Application Form certificate Copy of certificate Other Information Henshaws will make every endeavour to make any reasonable adjustments for applicants who require assistance in carrying out their duties due to a disability The post holder may come into contact with children or vulnerable adults and will therefore be subject to a disclosure check prior to confirmation of employment. Henshaws positively welcomes applications from all sections of the community

Henshaws will make every endeavor to make any reasonable adjustments for applicants who require assistance in carrying out their duties due to a disability.

Henshaws is committed to safeguarding vulnerable adults and children. The post holder may be required to complete an enhanced DBS disclosure check including barring lists for Adult and/or child barring services.

Henshaws is committed to equal opportunities and positively welcomes applications from all sections of the community.