Regular Stated Session

REGULAR STATED SESSION GILMER CITY COUNCIL TUESDAY, SEPTEMBER 9th, 2014, 5:15 P.M. COUNCIL CHAMBERS, CITY HALL 110 BUFFALO, GILMER, TEXAS

COUNCIL PRESENT: MAYOR R.D. CROSS MAYOR PRO-TEM WILLIAM HORNSBY, DISTRICT 1 COUNCILMAN JOSE H. CAVAZOS, DISTRICT 2 COUNCILMAN BRIAN WILLIAMS, DISTRICT 3 COUNCILMEMBER BRENDA JEFFERY, DISTRICT 4 COUNCILMAN MICHAEL CHEVALIER, AT-LARGE COUNCILMEMBER TEATHEL HOLLIS, AT-LARGE

STAFF PRESENT: JEFF ELLINGTON, CITY MANAGER MIKE MARTIN, CITY ATTORNEY KATHY D. HOOVER, CITY SECRETARY GARY SMITH, BUSINESS MANAGER MARK CASE, POLICE CHIEF JERRY TAYLOR, FIRE CHIEF

CITIZENS PRESENT PHILLIP WILLIAMS, GILMER MIRROR W.T. TURNER GENE TURNER EDDIE TURNER JAMES STILL HUEY MITCHELL

1. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE Mayor Cross opened the meeting at 5:15 p.m. Following a moment of silence, Councilman William Hornsby led the Pledge of Allegiance.

2. CONSIDER AND ACT ON APPROVAL OF MINUTES FROM THE FOLLOWING CITY COUNCIL MEETING(S): A. Regular Stated Session of August 26th, 2014 B. Regular Called Session of September 2nd, 2014 Councilmember Teathel Hollis made a motion to approve both sets of minutes with a second by Councilmember Brenda Jeffery and a vote of 7/0 for approval.

3. CONSIDER AND ACT ON APPROVING RESOLUTION NO. 14-011 GRANTING ALL RIGHTS TO THE USE OF CERTAIN STREET RIGHTS OF WAY, INCLUDING SIDEWALKS, IN THE CITY OF GILMER DURING THE YAMBOREE FESTIVITIES; ALSO THE USE OF THE CIVIC CENTER WITH SURROUNDING GROUNDS, THE “OLD RV AREA”; YAMBOREE EXHIBIT BUILDING; LIVESTOCK GROUNDS; AND THE CITY PARK EXCLUDING THE BASEBALL FIELDS This is an annual resolution. Councilmember Teathel Hollis made a motion to approve the resolution with a second by Councilmember Brenda Jeffery and a vote of 7/0 for approval.

4. CONSIDER AND ACT ON APPROVING ORDINANCE NO. 14-044 AMENDING THE CITY BUDGET FOR THE CITY OF GILMER, TEXAS, FOR THE ONE YEAR PERIOD BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014 TO RECORD EXPENSES FOR CITY OF GILMER RECORDS BUILDING Councilman William Hornsby made a motion to approve Ordinance No. 14-044 amending the budget by: Expense increase $9,377.00, 006-5000.09932 , Intergov’t Transfer to General Fund; Revenue increase $9,377.00, 001-401920, Intergov’t Transfer from Sanitation; Expense increase $9,377.00, 001-5126.00155, Records Building-City Hall. Councilmember Brenda Jeffery seconded the motion and a vote of 7/0 for approval.

5. CONSIDER AND ACT ON AUTHORIZING THE CITY MANAGER TO EXECUTE THE ROUTINE AIRPORT MAINTENANCE PROGRAM (RAMP) AGREEMENT WITH TxDOT AVIATION FOR 2014-2015 This is an annual agreement with TxDOT Aviation for the airport. Councilmember Teathel Hollis made a motion to authorize the City Manager to execute the agreement with a second by Councilman Jose Cavazos and a vote of 7/0 for approval.

6. CONSIDER AND ACT ON APPROVING CONTRACT FOR FIRE FIGHTING SERVICES BETWEEN THE CITY OF GILMER AND THE UPSHUR COUNTY EMERGENCY SERVICES DISTRICT NO. 1 FOR 2014-2015 This is an annual contract with no change in the payment amount of $29,000.00 per year. Fire Chief Jerry Taylor recommended approval of the contract. Councilmember Teathel Hollis made a motion to approve the contract with a second by Councilmember Brenda Jeffery and a vote of 7/0 for approval.

7. CONSIDER AND ACT ON APPROVING AGREEMENT BETWEEN UPSHUR COUNTY EMERGENCY SERVICES DISTRICT #1 AND THE CITY OF GILMER REGARDING RADIO DISPATCHING SERVICE FOR THE MUNICIPAL AND RURAL FIRE DEPARTMENTS OF UPSHUR COUNTY FOR 2014-2015 This is an annual agreement with no change in the payment amount of $29,400 per year. This is paid to the City on a monthly basis of $2,450 per month. Fire Chief Jerry Taylor recommended approval of the agreement. Councilmember Brenda Jeffery made a motion to approve the agreement with a second by Councilmember Teathel Hollis and a vote of 7/0 for approval.

8. CONSIDER AND ACT ON AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR ELECTRICAL SERVICES WITH HILL ELECTRIC COMPANY FOR 2014-2015 This is an annual contract with Hill Electric Company; there is no cost increase. Councilmember Brenda Jeffery made a motion to authorize the City Manager to execute the contract with a second by Councilman Jose Cavazos and a vote of 7/0 for approval.

9. CONSIDER AND ACT ON AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT FOR JANITORIAL SERVICES AT THE GILMER CIVIC CENTER WITH THOMAS CLEANING FOR 2014-2015 This is an annual contract with Thomas Cleaning; there is no cost increase. Councilman William Hornsby made a motion to authorize the City Manager to execute the contract with a second by Councilmember Brenda Jeffery and a vote of 7/0 for approval.

10. CONSIDER APPROVING DATES FOR FALL CLEAN-UP FOR THE CITY OF GILMER *At this point in the meeting, Mayor Cross recognized Eddie Turner who made a request that City Council consider taking responsibility for the Mings Cemetery and the Dixon Cemetery; both which are abandoned cemeteries in the City. Since this item was not on the agenda, City Attorney Mike Martin responded to Mr. Turner’s request suggesting that Mr. Turner approach Mayor Cross or City Manager Jeff Ellington and request the item be placed on a Council agenda for discussion.

The fall clean-up will be held Monday, September 29th, 2014 through Thursday, October 2nd, 2014. Councilman William Hornsby made a motion to approve the dates with a second by Councilmember Teathel Hollis and a vote of 7/0 for approval.

11. CONSIDER AND ACT ON AUTHORIZING THE MAYOR TO SIGN LETTER TO US ENVIRONMENTAL PROTECTION AGENCY (USEPA) REGARDING USEPA REGULATING GREENHOUSE GAS EMISSIONS FROM EXISTING COAL AND NATURAL GAS FIRED POWER PLANTS Councilman Brian Williams made a motion to authorize the Mayor to sign the letter to the USEPA with a second by Councilman Michael Chevalier and a vote of 7/0 for approval.

12. CONSIDER APPROVAL OF ENGAGEMENT LETTER WITH KAREN A. JACKS & ASSOCIATES, P.C. FOR THE CITY’S ANNUAL AUDIT Karen A. Jacks & Associates, P.C. has performed the City’s annual audit for the last five years and has done an outstanding job. Councilman Brian Williams made a motion to approve the engagement letter with a second by Councilmember Teathel Hollis and a vote of 7/0 for approval.

13. CONSIDER AND ACT ON AUTHORIZING THE MAYOR TO SIGN TEXAS DEPARTMENT OF PUBLIC SAFETY TEXAS HOMELAND SECURITY STATE ADMINISTRATIVE AGENCY (THSSAA) ANNUAL INVENTORY CONTROL REQUIREMENT Councilmember Teathel Hollis made a motion authorizing the Mayor to sign the “annual inventory control requirement” form with a second by Councilmember Brenda Jeffery and a vote of 7/0 for approval.

14. CONSIDER DISCUSSION AND POSSIBLE ACTION RELATED TO CONSTRUCTION OF A BUILDING FOR AMBULANCE SERVICE AND MATTERS RELATED THERETO Councilman William Hornsby made a motion to approve the plans and specifications and to authorize the City Manager to seek bid proposals with a second by Councilmember Teathel Hollis and a vote of 7/0 for approval.

15. CONSIDER AND ACT ON APPROVAL OF TRANSFER OF FUNDS TO UPSHUR COUNTY DISTRICT ATTORNEY’S OFFICE FOR 20% OF AUCTION PROCEEDS FROM SALE OF SEIZED 2002 HONDA PASSPORT In July, 2014 the City sold a seized 2002 Honda Passport through Auctioneer Express. The Upshur County District Attorney is entitled to 20% of the auction proceeds from the sale of the vehicle. Councilman Brian Williams made a motion to approve the transfer of funds in the amount of $308.50 to the Upshur County District Attorney’s office with a second by Councilmember Brenda Jeffery and a vote of 7/0 for approval.

16. CONSIDER AND ACT ON APPROVING THE BILL LIST Councilman Brian Williams made a motion to approve the bill list with a second by Councilmember Teathel Hollis and a vote of 7/0 for approval.

17. ADJOURN Councilman William Hornsby made a motion to adjourn with a second by Councilman Jose Cavazos and a vote of 7/0 for approval.

Meeting adjourned 5:45 p.m.

______R.D. Cross, Mayor ATTEST:

______Kathy D. Hoover, City Secretary