Confirmed Minutes s5

AEROSPACE QUALITY SYSTEM FEBRUARY 2013 CONFIRMED MINUTES

CONFIRMED MINUTES FEBRUARY 20-21, 2013 WESTIN PARK CENTRAL DALLAS, TX, USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

WEDNESDAY, 20-FEB-13 to THURSDAY, 21-FEB-13

1.0 OPENING COMMENTS

Call to Order / Quorum Check

The Aerospace Quality System (AQS) Task Group was called to order at 08:00 a.m., 20-Feb-13.

The mandatory video covering The Code of Ethics, Conflict of Interest, and Anti-Trust was viewed by all in attendance.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Patrice Bleau Bombardier Inc. * Robert Bodemuller Ball Aerospace & Technologies * Robin Borrelli The Boeing Company Chairperson * David Day GE Aviation Acting Secretary * M'Hamed El Haouari Bombardier Inc. * Harold Finch Spirit AeroSystems Vice Chairperson * Keith Kastner Cessna Aircraft Company * Angelina Mendoza Goodrich (UTAS) Joel Mihnacky Hamilton Sundstrand * Earl Pruett Lockheed Martin Corporation Per Rehndell GKN Aerospace Sweden AB Jeffrey Robb Cessna Art Trepanier Lockheed Martin Corporation * Trish Wesemann The Boeing Company Degan Wilder The Boeing Company * George Winchester Northrop Grumman Corporation

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Thomas Bauer Paulo Products Company Kevin Brennan Swift Engineering, Inc. Steve Fox Trilogy Circuits Melany Guzman CIMAV Dave Jones 3P Processing * Deb Maier ATK David Mailes Paulo Products American Brazing Silvia Miranda CIMAV Tim Mohr Paulo Products Company David Thompson DCI Aerotech 1 * Jim Tuminello Tech Met Inc. Tori Wittmer Vandergriff Technologies NDT Services

PRI Staff Present

Susan Frailey John Barrett

All presentations are located in www.eauditnet.com – Resources – Public documents – Aerospace Quality Systems – Meeting Presentations

Membership requirements and participation were reviewed.

Warren Ferree from the 309th Maintenance Wing at Hill Air Force Base was granted continued membership understanding the current budget climate and recognizing his participation outside the meetings.

Andre Roy of Bombardier will no longer be supporting the AQS Task Group as ALT/UVM. M’hamed El Haouari will be taking Andre’s place as ALT/UVM for Bombardier.

Motion made by George Winchester and seconded by Earl Pruitt to accept the membership changes for Bombardier. Motion Passed.

1.1 Review Minutes from previous meeting – OPEN

Motion made by Patrice Bleau and seconded by Earl Pruett to approve October 2012 Meeting Minutes as written. Motion Passed.

1.2 Review Agenda – OPEN

The discussions from the AQS Liaison meeting from Tuesday evening were reviewed.

 A presentation of the role and responsibilities of an AQS Liaison is needed.

 A question of how confidence in an initial audit is assured when no parts are available was brought to the group. See action item below.

 Definitions of frequency/interval

 9100 certs with exclusion to 7.5.2 (Control of Special Processes)

 9100 transition status

ACTION ITEM: Susan Frailey to clean up the Composites Liaison presentation to be used for all liaisons. Completed file to be posted to eAuditNet. (DUE DATE: 15-MAR-13)

ACTION ITEM: All Liaisons are to inquire of their assigned Task Groups how that Task Group assures confidence in an initial audit when parts are not available. The responses are to be forwarded to Susan Frailey. (DUE DATE: 23-Feb-13)

2.0 TASK GROUP TUTORIAL – OPEN

Robin Borrelli and Susan Frailey presented the tutorial. – No comments

3.0 AQS RAIL REVIEW/UPDATE – OPEN

The RAIL was reviewed, including previously tabled items, and updates are noted in the RAIL attached to the minutes. AEROSPACE QUALITY SYSTEM FEBRUARY 2013 CONFIRMED MINUTES

4.0 SSC STATUS REPORT – OPEN

The SSC Task Group Presentation was given by David Jones from 3P Processing. – No comments

5.0 METRICS REVIEW – OPEN

5.1 Susan Frailey presented the metrics package. Most of the metrics charts are now available through eAuditNet.

5.2 Staff Engineer delegation is still supported by the data. All Staff Engineers are at 100% concurrence for the measurement period.

6.0 MISC. REPORTING – OPEN

6.1 Audit Observations

Susan Frailey reviewed the steps to find audits to choose for observation and the process to follow when requesting to observe an audit. (NOP-007) The procedure requires that the Nadcap scheduling office be notified of the requested audit to observe. If you are unsure of whom you should contact, contact Susan Frailey.

6.2 Certification Body Notifications

Susan Frailey presented the process and the history of notifications through January 2013.

6.3 Improper Exclusions or Scopes on 9100 Certs

Susan Frailey advised the AQS Task Group, that PRI would not actively pursue/assure that scopes and exclusions were proper, but if they were noted, the person making the discovery would contact the AQS Staff Engineer for further action. An email has been sent to all PRI Staff about sending concerns to Susan Frailey.

ACTION ITEM: Robin Borrelli to develop a proposed amendment to NOP-002 and circulate to the Task Group for comment. (DUE DATE: 15-MAR-13)

ACTION ITEM: All Task Group members are to return any comments to Susan Frailey from the proposed amendment to NOP-002. (DUE DATE: 29-MAR-13)

ACTION ITEM: Robin Borrelli and Susan Frailey are to forward the final proposal for the amendment of NOP-002 to the document owner, Jim Lewis. (DUE DATE: 12-APR-13)

7.0 QMS INTEGRATION – OPEN

The issue of the 9100:2009 (Revision C) transition is now considered a low-risk problem. There have only been a few Suppliers that needed an AC7004 audit to maintain Nadcap accreditation. The eAuditNet system is being augmented to add a field to record the OIN number from the OASIS system to allow easier look up.

8.0 AC7004 – OPEN

From the AQS Liaison meeting, a link or reference to definitions needs to be added to AC7004. This group will table the issue until the Nadcap program determines the proper definitions. NOTE: The Nadcap Quality Manual does have an appendix of definitions.

3 An action item will be added to the RAIL to remind us to consider a table of contents for the Checklist.

ACTION ITEM: At the next revision of AC7004, the addition of a table of contents will be considered. (DUE DATE: TBD – next revision of AC7004)

9.0 RECAP OF TG ROUND TABLE & PO MEETING – OPEN

The group discussed the draft versions of NOP-011 and NOP-012. The individual Task Group members were advised to consult with their Nadcap Management Council representatives to assure company consensus when voting on these procedures.

10.0 DATA COLLECTION – OPEN

Susan Frailey presented data on the number of written non-conformances (NCR) and paragraph references. A few points were noted but no action items identified.

The Top 11 paragraphs referenced in NCRs were shown and are attached to these minutes.

11.0 AUDITOR CONFERENCE/EDUCATION – OPEN

11.1 Auditor Conference Planning for October 2013 in Pittsburgh

The Task Group decided that an informational presentation was the best option, as there are no concerns within the AQS Task Group or with the Auditors.

Possible topics include:  Counterfeit parts  Frequency / Interval definitions  Introduction to Observation Audits  NCR review (most, least, etc.)  Additional information on AC7004 5.4.1 and 8.2.1 (turtle diagram)  Information on 91XX and recent changes  Note: ask auditors for examples from any/all above

Team: Bob Bodemuller David Day (co-lead) Patrice Bleau (co-lead) Jim Tuminello Trish Wesemann George Winchester (and following) Earl Pruett

ACTION ITEM: The team noted above is to develop material for the 2013 Auditor conference. (DUE DATE: 31-AUG-13)

11.2 Auditor Education – New AQS Auditors

As the current quantity of AQS auditors decreases, there may not be sufficient Auditor candidates that meet the prerequisites of NOP 6-01, Appendix AQS. As a preventive action, a training program will be developed for those candidates that meet the prerequisites other than familiarity with the quality standards noted in the Appendix.

Team: Harold Finch (lead) AEROSPACE QUALITY SYSTEM FEBRUARY 2013 CONFIRMED MINUTES

Angelina Mendoza Debra Maier M’hamed El Haouari Thomas Bauer Keith Kastner

ACTION ITEM: The team noted above is to develop material for the training. (DUE DATE: 31-DEC-13)

12.0 NEW BUSINESS – OPEN

12.1 AQS Failure (NOP-011) – Too Many NCRs (Mode B) Annual Review

Data was reviewed to look at possibly changing the failure criteria for Failure per Mode B (Too Many NCRs) as shown in NOP-011.

Motion made by David Day and seconded by Jim Tuminello to revise the Failure Mode B criteria to 3 major and 6 total for Initial audits and maintain 2 major and 4 total for reaccreditation audits. Motion Passed.

12.2 Susan reviewed NOP-012 DRAFT

12.3 The Liaison Memorandum of Understanding (MOU) was reviewed. The group reviewed the current MOU and saw no changes that need to be made at this time. The MOU was reaffirmed.

13.0 NEW BUSINESS – CLOSED

Closed session was initiated at 2:07p.m. Only Subscribing members and PRI Staff were present.

No new business other than item 14 below.

14.0 AUDIT/AUDITOR REVIEW – CLOSED

Susan Frailey asked the AQS Task Group to review 2 Auditor candidates:

Candidate 1: Task group recommendation: Require the candidate to provide additional information to allow validation of the requirements of NIP 6-01, Appendix AQS.

Candidate 2: Task Group recommendation: With the information provided, the candidate does not meet the requirements of 3.1.2, 3.1.3, and 3.1.5 of NIP 6-01, Appendix AQS.

ACTION ITEM: Susan Frailey and David Day to amend a-frm-04 AQS text to clearly reflect the requirements of NIP 6-01 Appendix AQS and to include the NIP references, not just the paragraph numbers. (DUE DATE: 31-MAR-13)

ADJOURNMENT – 21-FEB-13 – Meeting was adjourned at 3:30 p.m.

Motion made by David Day and seconded by Earl Pruitt to adjourn. Motion Passed.

Minutes Prepared by: David Day; [email protected]

5 ***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring Who is responsible: Due date: revision: a-frm-04AQS Susan Frailey, David Day 31-Mar-13