Administration Job Series

Administrative Associate IV – Manager

Administrative Associate IV Administrative Associate Manager Performance: Performance:  Positions at this level perform  Work at this level concerns practical administrative, financial, and resource management issues and application of policy management duties for a department or unit within a range of management activities. such as a college.  Primary work is to direct and coordinate  Work involves directing or performing the the work of employees who may specialize in administrative operations of the organization, more complex and highly detailed work or representing the agency at interdepartmental whose work may span multiple fields. meetings, determining which information to  Work is almost strictly focused on disseminate to the public or other management of resources, and includes departments, performing special research regular strategic planning in relation to the projects such as the preparation of “big picture.” departmental information for all audit functions  Work regularly requires in-depth analysis or for University accreditation, designing policy and interpretation as well as resolution of or management changes and assist in complex problems involving multiple levels, implementing new or corrective management departments, and/or agencies. practices such as making changes in policy or  Work includes strong administrative and procedures resulting from audit findings. financial oversight components and  Some positions interpret and implement employees at this level are expected to carry administrative rules, provide input for multi- out decisions that impact or reflect “big departmental planning and coordinate policy picture” resource changes. matters.  Positions at this level are operating as an  Positions at this level are involved in both assistant director and regularly make short-term and long-range planning and are fundamental decisions in place of the director expected to provide and present historical and other relevant data for consideration.

Distinguishing Characteristics/Responsibilities: Distinguishing Characteristics/Responsibilities: a. Participate in strategic administrative a. Management of all day-to-day operations of decision-making and in the administration of a large department or group of departments operating policies and procedures with special including staff, resources, finances, emphasis on long-range planning in programs, etc. accordance with short-term or immediate b. Direct supervision and coordination of a needs. team of administrative staff to assure b. Assist in planning, organizing, and compliance with statutes, rules, policies and coordinating the execution of complex division goals and objectives, or complete administrative and/or operational projects that responsibility for entire function of a school or require knowledge of special terminology, department (e.g. acting). practices, procedures or operations such as c. Work involves developing solutions or preparation of department for all audit making significant modifications to diverse functions by state or federal auditors. and complex work, rules, policies, and c. Departmental representation and liaison procedures. with other campus departments regarding d. Speak on behalf of the department in administrative/operational problems and Director’s absence. issues. e. Organize or make presentations for d. Departmental oversight on expenditures significant, large-scale events. and budget items including accountability for f. Propose policies, standards and guidelines how funds were used and whether or not that regularly affect others outside immediate clients were adequately served. department or unit. e. Responsible for monthly, quarterly, and g. Determine training needs for year-end analysis of financial viability of implementations and changes made to department(s) or unit(s). procedures, policies, and rules and f. Research, gather, compile and analyze regulations. information from a variety of sources to h. Conduct research to analyze, update, or produce reports, or to apply knowledge to improve departmental services and oversee specific departmental needs. development of those improvements. g. Organize resources and participate in i. Develop and oversee revision of planning for projects, operations and/or events handbooks, guidelines and training materials for the department or unit. that have impact outside of immediate h. Act in an advanced management role department and directly affect the success of when Dean, Director, or Vice President is the department or unit. away. i. Manage/supervise staff including hiring, training or delegating training, discipline, and accountability for performance evaluation process.

Knowledge/Skills/Abilities: Knowledge/Skills/Abilities:  Positions at this level will have more  Positions at this level must have complexity, variety, responsibility, and degree knowledge of the terminology, principles, and of specialization of data handled. methods of a group of related professions  Positions have a stronger degree of and/or governmental practices, procedures, discretion and decision-making in more and operations needed to provide complex and diverse responsibilities. administrative and fiscal direction to  Positions are responsible for establishing programs spanning multiple professional policies and initiating new policies when the fields. need is identified within the work area.  Position must have knowledge of program  Position may have a larger and more coordination, ability to assess program diverse staff than lower level positions in this effectiveness, and be able to direct and series or may require knowledge of extended coordinate the work of employees who may practice and experience in the organization in specialize in more complex and highly order to determine action. detailed work, or who may perform diverse  Knowledge of organization structure, professional operations. workflow, and operating procedures.  Must be able to see and make an impact  Knowledge of finance, accounting, on the department’s or unit’s “big picture” and budgeting, and cost control procedures. long-range goals.  Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.  Ability to gather and analyze statistical data and generate reports.