City of Malibu

CITY OF MALIBU JOB SPECIFICATION

CLASS TITLE: Administrative Services Director DEPARTMENT: Administrative Services REPORTS TO: City Manager FLSA STATUS: Exempt DATE: 11/01/03

JOB SUMMARY Under general administrative direction, to plan, direct, manage, and oversee the activities and operations of the Administrative Services Department including preparation and administration of the City’s annual budget; administration of the City’s accounting, revenue collection, payroll, fund disbursement and procurement functions, and financial reporting; assist the City Treasurer with investment of City funds; administer the City’s human resources, risk management and information technology operations; and to provide highly responsible and complex administrative support to the City Manager.

ESSENTIAL JOB FUNCTIONS  Provides leadership, program development, administration and coordination of the Administrative Services operations and services  Advises the City Manager, City Council, staff and the community regarding issues related to the City’s financial services  Develops and implements fiscal policies, controls and systems relating to budget preparation and monitoring, accounting, financial reporting and purchasing  Prepares annual budget and financial reports in accordance with generally accepted accounting principles  Ensures City compliance with laws and regulations governing the administration of the City’s financial affairs, including compliance with requirements for grant funds and financial reporting  Develops comprehensive plans to satisfy future needs for financial services  Conducts studies, prepares and presents reports to City Manager, City Council and public  Directs human resources activities including the recruitment, hiring, training and termination of City employees and management of benefits  Develops and implements personnel policies and procedures to ensure compliance with City policies and State and Federal labor laws  Oversees risk management functions including insurance programs, compliance with OSHA requirements and processing of workers compensation claims  Directs the City’s information systems and the provision of related services, anticipates Citywide information and computing needs and provides for appropriate technology and services  Manages grants administration for grants awarded to and by the City including, but not limited to CDBG, disaster recovery and the City’s General Fund grant program  Performs other tasks and activities as assigned

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities

Knowledge of:  Governmental accounting and generally accepted accounting principles  Municipal organization and administration  Budget preparation and expenditure control  Principles and practices of employee recruitment, selection and management  General personnel policies and procedures applicable to the City Skills in:  Effective leadership, management and supervision  Assessing objectives and operational requirements to develop and implement appropriate fiscal policies and procedures  Managing multiple projects with changing priorities

Ability to:  Establish and maintain effective working relationships with City staff, elected officials and the public  Supervise and effectively lead other professional and technical positions within the department  Communicate effectively, both verbally and in writing

Education and Experience:  Bachelor’s Degree in Accounting, Business Administration, Public Administration or a directly related field  Masters degree preferred  Five years of increasingly responsible experience working in a finance or administrative services related position with other public agency(ies), including three (3) years of supervisory experience

Licenses and Certifications:  Possession of a valid California Class C driver’s license

Material and Equipment Used  Personal computer  Automobile

Mental and Physical Abilities: Mental and visual effort required constantly on the job

Working Conditions:

Very frequent – 20+ hours per week: Standing, sitting, walking, writing, eye-hand coordination, talking, keyboarding, use of telephone

Occasional – up to 8 hours per week: Bending, lifting, working at night

This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform essential duties, with or without accommodation for disability at any time while holding this position.