Board Meeting Minutes for 3/2/2017

Copper Valley Club, Inc. Board Meeting Minutes for 3/2/2017

Board Members in Attendance: [Present, Absent, Virtual] Shawna Baron P John Bate P Logan Brady A Paul Cahill P Wayne Eddy P Nicole Kaya P Mary Lee Kelly A Jeff Mahar P Karin Pasinski P Steve Prior A Rick Roberts P Steve Schneider A Ian - Guest

1. Meeting Start: 5:58 pm a. Nicole moved to approve the March 2 nd agenda – 2 nd by Jeff – approved b. John moved to accept February 16 th meeting minutes – 2 nd by Jeff – approved

2. Update on past actions: a. Reviewed action tracker

3. STC Discussion/Steps: a. Certificates sent to all STC members

4. Banking and Bills: a. Insurance payments made in 2016 i. 4 insurance companies paid ii. Review needed b. Tax Preparer i. Looking at bids c. Electricity i. Rate looks good d. Looking at Cox options (internet/phone) i. Need internet ii. Majority agreed dedicated phones required for Pool and Tennis 1. Look at soft phone options e. 2017 Budget being prepared by Jeff

5. Membership: a. Jeff published action items from last membership meeting b. Door to door plan discussed i. Jeff to create a signup sheet to capture door to door leads c. Reviewed new fliers & sports hand outs d. Guest Fees and guest policy committee formed i. Jeff(Chairman), Karin, John, Nicole & Ian e. Corporate Sponsor - committee (10 -15 targets) formed i. Jeff, Wayne, Rick & Paul f. Karin to set another meeting g. Paul to replace membership # on CVC website with Google # Page 1 of 3 Copper Valley Club, Inc. Board Meeting Minutes for 3/2/2017

i. 203-679-9CVC h. Paul will remove Wallingford CC reference from CVC website

6. Operations: a. Ian – will put a list together of major actions to get club open b. Add Ian to CVC Website

7. Tennis: a. Nish hired as Tennis Pro b. Provided membership certificates to Wint Filipek i. Silent auction items c. Fund Raiser i. March 11th – Cardio Event at North Haven Health & Racquet ii. Wayne sending sign up requests d. Filipek Tournament i. Need to publish food plan for tournament ii. Paul and Wayne will plan to support breakfast egg sandwiches for 3 days e. Sending Tennis Pro Letter to the CVC Members discussed i. Decided to NOT send a letter ii. Invite individuals to Open Board Meetings to discuss iii. Talking Points to developed by Jeff Mahar f. Nish is updating tennis page on CVC site g. Nish looking at possible tennis assistants

8. Swim: a. Kendra hired as Swim Coach b. Swim league i. CVCs current swim league dissolved ii. Plan to join a new league c. Add Kendra to CVC Web Site

9. Social: a. Meet the Pros and CVC social i. Booked for Feb 25th

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ii. Cheshire Pizza and Ale finalized as location iii. Wayne to sending out a sign up genie to track attendance b. Nicole will add firm or tentatively planned events to CVC web site calendar c. Memorial Day – DG booked d. June 17th looking for Band e. Nicole – to review Facebook sites? What one is accurate?

10. Barter: a. Discussion i. BOD wants to keep our account open ii. John to discuss keeping the account open with Clay 1. Can clay waive 2017 fee as discussed in previous BOG mtg? 2. Can Clay get corp. sponsors from last year? i. CVC Paid the $46.50 owed

11. Next Meeting: a. Thursday, 3/16/17 6:00pm at Nuzzo-Roberts Meeting Room

12. Motion to Adjourn: a. At 7:45 PM Nicole moved – 2 nd by Paul C – Approved

Respectfully submitted Paul Cahill, Secretary