Kadoka City Council

KADOKA CITY COUNCIL REGULAR MEETING APRIL 11, 2016 7:00 P. M.

Mayor Weller called the regular meeting of the Kadoka City Council to order at 7:00 p.m. with the following members present: Brad Jorgensen; Ryan Willert; Lenny Sanftner; and John Word. Council member Colby Shuck arrived at 7:12 p.m. Council member absent: Arne Lund. Others present: Patty Ulmen, Finance Officer; Jackie Stilwell; Forrest Davis; Nathan Riggins; Patrick Solon; and Alvin Pahlke, City Attorney. Robyn Jones arrived at 7:10 p.m.

Willert made Motion 16-04-11:43 to approve the minutes of the regular meeting of March 14, 2016 and the special meeting of March 21, 2016. The motion was seconded by Sanftner, with all members voting yes and the motion carried 4-0.

The bills were presented for approval. Jorgensen made Motion 16-04-11:44 to approve the bills as submitted. The motion was seconded by Willert. A roll call vote was taken, with all members voting yes and the motion carried 4-0.

SD Municipal League District 8 Meeting Registration $ 110.00 Aflac Monthly Premium $ 124.56 Delta Dental Monthly Premium $ 428.40 SD Retirement Monthly Contribution $ 2,018.20 Verizon Wireless Cell Phone $ 90.60 Republic Liquor Supplies $ 1,614.96 Armstrong Fire Extinguisher Annual Maintenance Agreement $ 572.00 Black Hills Doors Repairs/Transfer Station Door $ 1,584.00 Brant's Electric Repairs/Transfer Station Door $ 202.98 Central distribution Vacuum/Auditorium $ 465.89 Chief Law Enforcement Supply Vehicle Equipment/Police Dept. $ 450.00 Dakota Hills Pest Service Pest Control $ 200.00 Electro Watchman, Inc. Security System $ 80.85 Fromm's Hardware Supplies/Repairs $ 817.73 Golden West Telephone/Cable $ 776.19 Heartland Paper Supplies $ 1,200.10 J & S Restore Repairs $ 61.08 Kadoka Oil, LLC Vehicle/Heating Fuel $ 866.25 Kadoka Press Publishing $ 1,019.25 Mid-American Research Chemical Supplies $ 2,779.18 Northwest Pipe Supplies $ 1,504.10 Pahlke, Alvin Legal Services $ 150.00 Peoples Market Supplies $ 215.69 Pierre Landfill Tipping Fees $ 519.01 Riggins, Nathan Reimburse/Expenses $ 84.00 SD Association of Rural Water Annual Membership Dues $ 380.00 SD Dept. of Heatlh Lab Samples $ 15.00 SD Dept. of Revenue Sales Tax $ 1,657.09 Servall Laundry $ 277.78 Stilwell, Jackie Reimburse/Expenses $ 2,143.47 USA Blue Book Supplies $ 495.65 West Central Electric Electricity $ 5,544.22 West River Excavation Repairs/Solid Waste Transport $ 1,000.00 West River Lyman Jones Water Payment $ 3,611.25 Chamberlain Wholesale Liquor Supplies $ 890.05 Coca Cola Liquor Supplies $ 108.00 Dakota Toms Liquor Supplies $ 62.25 Eagle Sales Liquor Supplies $ 9,572.94 Jerome Beverage Liquor Supplies $ 1,853.15 Johnson Western Wholesale Liquor Supplies $ 2,353.48 Republic Liquor Supplies $ 720.91

ACH Withdrawal for Taxes Federal Employment Taxes $ 4,606.03 ACH Withdrawal for Dakota Care Health Insurance Premium $ 7,144.31

Total Bills Presented: $ 60,370.60

The financial statement, along with a report listing the breakdown of revenue, expenses, and bank balances for the month of March was distributed. After a review of the information, Willert made Motion 16-04-11:45 to approve the financial report. The motion was seconded by Jorgensen. A roll call vote was taken, with all members voting yes and the motion carried 4-0.

City of Kadoka Financial Statement as of 3-31-16:

Revenue: General Fund - $34,759.99; 3 B’s Fund - $1,794.70; Street Fund - $3.66; Liquor Fund - $34,788.37; Water Fund - $10,477.65; Sewer Fund - $2,835.13; Solid Waste Fund - $4,363.52.

Expense: General Fund - $39,180.88; 3B’s Fund - $1,378.91; Liquor Fund - $25,115.43; Water Fund - $7,567.17; Sewer Fund - $1,159.90; Solid Waste Fund - $2,226.30.

Payroll: Mayor/Council: $2,130.00; Administration - $2,814.72; Streets - $2,408.81; Police - $2,844.32; Auditorium/Parks - $2,576.00; Liquor - $5,045.98; Water/Sewer – $2,018.41; Solid Waste - $741.60; Group Health/Dental - $7,572.71; Retirement - $2,018.20; Social Security/Medicare - $4,606.03.

Bank Balances: Checking Account - $971,900.17; ATM Account - $2,886.98; Certificates of Deposit - $769,686.41.

Citizen Input: Mayor Weller addressed the council regarding the Board of Equalization. Rep. Elizabeth May would like to hold a meeting with the city council and the county commissioners to discuss property assessments. The council stated that they would be in favor of such a meeting and Mayor Weller will contact the Jackson County Auditor to set up a time and place for the meeting.

NEW BUSINESS:

2 A. Special Events Liquor License Request: A request by the Kadoka Ambulance and Kadoka Volunteer Fire Department for a special events liquor license for June 24, 2016 through, June 26, 2016 was submitted for approval. This is for reunion weekend. Jorgensen made Motion 16-04-11:46 to approve the Special Events Liquor License. The motion was seconded by Sanftner. A roll call vote was taken, with all members voting yes and the motion carried 4-0.

B. Building Permit/Steve Varner: A building permit application was submitted to the council by Steve Varner. After review, Word made Motion 16-04-11:47 to approve the building permit as submitted. The motion was seconded by Jorgensen. A roll call vote was taken: Sanftner-yes; Willert-no; Word-yes; Shuck-yes; Jorgensen-yes. The motion carried 4-1.

COUNCIL REPORTS:

A. Water/Sewer: Team Laboratories has a product to help reduce sludge and odor in wastewater treatment ponds. The recommended treatment option is to use 20 lbs. the first week in each cell and then use 4 lbs. per week in each cell for maintenance. The cost is $1,600.00 for 100 lbs. which would last for 2 months. If the product is working, it is recommended to get another 100 lbs. for the remainder of the summer. After discussion, Shuck made Motion 16-04-11:48 to purchase 100 lbs. of the product for $1,600.00 and to authorize the purchase of an additional 100 lbs. in 2 months if effective. The motion was seconded by Sanftner. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

B. Streets: The price of the weed killer used in various city locations is down in price. The cost is shared by several departments. An additional 55 gallons will be ordered. The concrete work on the Main/Chestnut Street Project has begun.

C. Solid Waste: no report

D. Liquor: The shuffleboard game has been received and installed at the bar. The POS and Credit Card Systems are in and will be set up during the next couple of weeks. The south side of the bar needs to be painted and Jackie is in the process of obtaining quotes for the project. She received a quote from Terkildsen Construction for removing and replacing shelving for the off sale items. The quote is for $1,200.00 to $1,400.00. A quote for repairs to the south wall was received from Terkildsen Construction in the amount of $2,600.00 to $2,700.00. After discussion, Shuck made Motion 16-04-11:49 to remove and replace the shelving for off sale items. The motion was seconded by Willert. A roll call vote was taken, with all members voting yes and the motion carried 5- 0.

E. Auditorium/Park: Billie Jo Eisenbraun is on vacation during the month of April. Mayor Weller is helping with the cleaning.

F. Public Safety: The monthly report was distributed.

3 G. Mayor’s Report: There was quite a bit of discussion held on property nuisance issues and junk vehicle issues within the City of Kadoka. Alvin Pahlke discussed current ordinances regulating the issues. Various options for implementing them were discussed.

Executive Session per SDCL 1-25-2 (1) / Personnel: Shuck made Motion 16-04-11:50 to go into executive session to discuss personnel matters. The motion was seconded by Jorgensen, with all members voting yes. The council, along with Finance Officer Patty Ulmen, City Attorney Alvin Pahlke, and Patrick Solon went into executive session at 8:43 p.m. Patrick Solon left at 8:53 p.m. The council was declared out of executive session at 9:17 p.m.

Shuck made Motion 16-04-11:51 to hire Tyra Fugate and Cami Uhlir as lifeguards at a salary of $8.80/Hour. The motion was seconded by Willert. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

Shuck made Motion 16-04-11:52 to hire Kirsten Kiewel and Alyssa Civitak as lifeguards at a salary of $8.55/Hour, pending lifeguard certification training and to advertise for additional swimming pool personnel. The motion was seconded by Sanftner. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

Willert made Motion 16-04-11:53 to hire Chandlier Sudbeck and Scout Sudbeck as summer workers at a salary of $8.80/Hour. The motion was seconded by Jorgensen. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

Shuck made Motion 16-04-11:54 to table action on the coaching positions. The motion was seconded by Sanftner. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

Word made Motion 16-04-11:55 to send a notice to Thesa Ireland pursuant to City Ordinance Article V, Sections 1 through 4 to abate the ordinance violations related to the unsightly and dangerous property located at 22830 SD Hwy 248. The motion was seconded by Shuck. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

Shuck made Motion 16-04-11:56 to adjourn. The motion was seconded by Sanftner, with all members voting yes and the meeting was adjourned at 9:33 p.m.

______Finance Officer Mayor