Standing Group Responsible for the Maintenance and Refurbishment of Centrally Timetabled Rooms

UNIVERSITY OF WARWICK

There will be a meeting of the Group on 28 October 2011 at 11.00am in room H0.05

1. Roles and Responsibilities

TO CONSIDER:

A paper detailing the Membership and responsibilities of the Group for the academic year 2011-12 (CTTR.3/11-12, copy attached)

2. Minutes

TO CONSIDER:

The notes of the meeting held on 19 September 2011 (copy attached).

3. Matters Arising

(a) Clocks in CTTRs (note 02a/11-12 refers)

TO REPORT:

That clocks in WT1.05, WLT, MS.01, S0.11, B2.04/05, H3.05 have now been installed.

(b) Rooms B2.01, B2.02, B2.03 and B2.04/5 (note 02c/11-12 refers)

TO RECEIVE:

An oral report from the Furniture and Equipment Officer on progress with the asbestos check taking place in B2.01 ahead of the installation of a new board.

TO REPORT:

(i) That the WLT network is now operational;

(ii) That the ‘push-pad’ door opener has now been installed.

(d) H0.51 and H0.52 (note 02f/11-12 refers)

TO RECEIVE:

An oral report from the Lead Technical Specialist regarding progress on the removal of the extraneous screens in H0.51 and H0.52.

(e) CTT room allocation changes (note 02g/11-12 refers)

TO REPORT:

(i) That the following actions have been completed with regards the CTT room allocation changes:

(A) H401 will be retained as a CTTR with a capacity of 15 for the 11-12 academic year, noting that all extra furniture has been removed and new red writing tablet chairs have been installed to match other CTTRs;

(B) H305 will continue as a CTTR until the Christmas vacation, at which point all AV and furniture will be removed and the room unallocated; 1 | P a g e (C) H103 will remain unallocated until the Christmas vacation, at which point furniture and AV from H3.05 will be installed alongside new whiteboards.

(ii) That the Lead Technical Specialist has advised that the installation of a new ceiling bracket in H103 will be subject to an asbestos abatement, noting that the University Asbestos Manager will update him on further developments.

(f) Film Society Screen (note 02i/11-12 refers)

TO RECEIVE:

An oral report from the Secretary updating the Group on ongoing discussions with the Film Society regarding the location of a second screen.

(g) Docket Monitoring (note 02l/11-12 refers)

TO RECEIVE:

An oral report from the Secretary updating the Group on the outcome of discussions held with Estates concerning the most effective way to monitor docket reports.

(h) 2010-11 Programme of Works (note 02k/11-12 refers)

TO REPORT:

(i) That the Lead Technical Specialist has confirmed that new visualizers, purchased with the additional funds approved at the end of the 10-11 financial year, have been installed in the following rooms: B2.01, B2.04/5, F1.10, F1.11, S0.10, S0.11, S0.13, S0.18, S0.19, S0.20, MS0.3, MS0.4 and MS0.5;

(ii) That the lecterns in these rooms have been modified to accommodate the new visualizers at no extra cost;

(iii) That the visualizer installations in MS0.1 and MS0.2 have been scheduled for reading week;

(iv)That the Lead Technical Specialist noted that visualizer installations in MS0.1 and MS0.2 will require the purchase of additional AV equipment in order to transmit the visualizer video signal from the lectern to the projection booth.

TO CONSIDER:

Purchasing the following AV equipment in order to complete the installation of visualizers in MS0.1 and MS0.2:

(i) 2 x Extron DVI-301 Transmitter and Receiver at £536.40 each (£1072.80 total);

(ii) 2 x Cat5e cable at £88.00 each (£176.00 total).

4. Chair’s Business

(a) Additional large lecture theatre.

5. 2011-2012 Programme of Works

TO CONSIDER:

(a) A summary of the current budget position for University funds (CTTR.1(revised)/11-12, copy attached)

(b) A summary of current works (CTTR.2(revised)/11-12, copy attached)

(c) A paper from the Chair outlining potential issues for consideration by the Group in determining strategic priorities for the 11-12 academic year and beyond (CTTR.4/11-12, copy attached).

2 | P a g e (d) CIF2 Funds Bid

TO RECEIVE:

An oral report from the Chair on the CIF2 bid submitted jointly by the Space Management and IATL to primarily refurbish the Ramphal building teaching spaces.

6. R0.21

TO RECEIVE:

An oral report from the Secretary regarding potential options for writing tablets in R0.21.

7. Ad Hoc Comments Regarding CTTRs

(a) H0.51

TO REPORT:

That a request had been received from a colleague in the English department, that a free standing lectern be installed in lecture hall H0.51, it being noted that the previous free standing lectern was removed due to damage.

TO CONSIDER:

Purchasing a free standing lectern for H0.51, noting that there were two options:

(i) A 'Laminate Front Folding Lectern’ at a cost of £141.00;

(ii) A ‘Panel Front Mobile Lectern’ at a cost of £80.00.

(b) H3.55

TO REPORT:

(i) That following the start of term CTTR walk-round, the blinds in H3.55 had been noted as damaged;

(ii) That the Furniture and Equipment Officer was investigating the cost to replace the blinds, noting that an asbestos survey would be required ahead of the works.

TO RECEIVE:

An oral report from the Furniture and Equipment Officer regarding the cost to replace the damaged blinds in H3.55.

TO REPORT:

That the automated screen curtains in the ACCR had been reported as damaged.

TO RECEIVE:

An oral report from the Furniture and Equipment Officer outlining the cost of repairing the curtains.

(d) Missing Clocks

TO REPORT:

That a colleague in the Department of Physics had reported that both B2.02 and PS1.28 were currently without clocks, noting that, separately, the clocks in H0.56 and H3.22 have been reported missing. TO CONSIDER:

The purchase of replacement clocks for B2.02, PS1.28, H0.56 and H3.22.

3 | P a g e 8. Any other Business

9. Date of the Next Meeting

4 | P a g e