Cold Lake Minor Hockey s2

COLD LAKE MINOR HOCKEY EXECUTIVE MEETING MINUTES 21 October 2009 Held at the CLMH Office

Present: Absent: President - Cathy Wilson (vote incase of tie) Dev. Coordinator – Les Wilson VP Hockey Operations – Clint Cook Bantam Director – Scott Clarke Novice Director – Stephane Becotte Ice Scheduler- Michelle Dellamere Peewee Director – Jacki Cook Referee in Chief – Lloyd Belcourt Initiation Director – Teresa Dole Female Director – Craig Boey Midget Director – Doug Cheyne VP Business Ops – Deb Thomas Bingo Director – Sherry MacQueen Registrar – Deb Josvanger Treasurer – Bonnie Murphy Fundraising/Tournament – Joan Latchuk PR Director – Valerie Kassy-Fraser Equipment Manager- Larry Karenko Atom Director – Jason Bath Director at Large – Stephen Cook Executive Assistant – Cari Desjarlais (no vote – paid employee)

1. 1.1 Call to Order – Cathy Wilson called the meeting to order at 7:03pm. 1.2 Rules of Engagement – as per August’s minutes

2. Adoption of Agenda – no additions. Motion to accept Theresa Dole, seconded by Stephane Becotte. All in favour, CARRIED.

3. Approval of Previous Minutes – Jason Bath motioned to accept the 5 August 2009 minutes, seconded by Lloyd Belcourt, all in favour. CARRIED.

4. Delegations – NIL

5. Unfinished Business –

5.1 – August Hockey School –Clint: less than expected enrollments, needs tweaking in the future, Chris will come back next year, CLOSED.

5.2 – Conditioning Camp – Enrollment numbers are low, needs attention for next year, more discussion next month. OPEN 5.3 - Equipment Storage – Clint Cook: nothing yet, has an idea of what he wants it to look like but nothing firm. OPEN

5.4 – Vacant Positions – all filled. CLOSED

5.5 – Pee Wee AA & Bantam AA Tryouts – complete, 40 participants @ each tryout, good caliber. Peewee has 6 Cold Lake players; Bantam has 6 Cold Lake players. CLOSED

5.6 – Evaluations – process needs work, new evaluators??? CLOSED

6. New Business

6.1– Team Photo’s – Deb Thomas: need ice scheduled. Reminder: tight schedule, everyone needs to be on time. Need number of players per team.

6.2 – Set Directors Meeting for Lessons Learned from Evaluations – JUST DIRECTORS. November 10, 2009. 7:00pm @ the office.

6.3 – Midget Recreational League – Doug Cheyne: Donna Micheaud, looking to get ice in November/December. Not much response so far, maybe advertise in paper or web site. 18 kids so far.

6.4 – On-Ice Volunteers – not carding but might come out to help, must be part of the organization, list who and why they are on the ice.

6.5 – Communication Lines to Hockey Alberta – if not sure, ask a colleague or go higher, then they will find out, any concerns come to US first,

6.6 – Affiliating Players – NEED paperwork ASAP. Deadline for affiliations is Nov. 15.

6.7 - Hockey Alberta Library Resource Orders – Cathy sent a list, need new manuals. Place order by Monday, need payment to Cari. All directors need a book, Paid for by the association.

6. Reports

7.1– Registrar – is waiting for carding & affiliations. Player numbers are down. 2007 – 472, 2008 - 466, 2009 – 371. Secretarial Note - report was received

7.2- Bingo – dealing with parents, lots of rescheduling, due to Bingo Hall taking away “Association” bingo’s. Secretarial Note - report was received. 7.3– Equipment – Female midget team need jerseys, storage room needs work. Notes to level directors: no speed sew on name bars, any repairs to equipment. See oil companies about hangers. Next year: New Bantam and Atom Jersey’s. Secretarial Note - report was NOT received.

7.4- Ice Scheduler – Absent: Read by Cathy. Three weeks of schedules are done on web site. Will start on scheduling tournaments. Secretarial Note - report was received

7.5- Public Relations – nothing said. Secretarial Note - report was NOT received

7.6- Tournament/Fundraising – Travel permits are needed for all tournaments and exhibition games out of your zones. Secretarial Note - report was received.

7.7- Treasurer – Cash Calendar checks from last year, stay for a year then go into the general account. Is there any large expenditure for this season??? $10,000 for equipment budget. Secretarial Note - report was received.

7.8- Referee in Chief – Ref numbers are up, new officials, order signs for rinks, Brian Wareham is in charge. The city is selling the south arena. Secretarial Note – report was NOT received.

7.9 - Initiation – need coaches. Secretarial Note - report was received

7.10 - Novice – evaluation went good, 6 teams, with no complaints. Talked to Twyla from Pierceland, meeting with her this Saturday. Novice Tournament will be February 20-21. See Joan for tournament protocol. Secretarial Note – report was received

7.11 - Atom – evaluations done, schedules done, need head coach, moved 2 goalies from Peewee. Questions about fees - Contact Deb T. Secretarial Note –report was received

7.12 – Pee Wee – Five teams, Pro’s and con’s to AA team. Good coaches. Need rosters to Cathy. Secretarial Note – report was NOT received.

7.13 – Bantam – Absent. Cathy: AA, A, B teams. Two extra spots for cards. Secretarial Note – report was NOT received

7.14– Midget – Evaluations went down hill, will know after Saturday. Two equal Tier 2 teams. May be player movement to make sure they are equal. OVER FULL numbers @ midget level, cut off registrations. Secretarial Note – report was received.

7.15– Female – Running smooth, Atom: suggested but not going on. League schedule completed. Midget went to a tier tournament, tiered at the bottom of tier. Issue: Secured jersey sponsorship, will hockey Alberta allow. Craig Booi motioned to allow Pee Wee & Midget female teams to wear the “Lakeland Jaguars” jerseys. Seconded by Jason Bath. ALL IN Favor, CARRIED. Should we give cash calendars to the female bantam team? Will check in to it. Secretarial Note – report was received.

7.16– Director at Large – nothing. Secretarial Note – report was NOT received.

7.17- Dev. Coord – Absent. Cathy: 12 registered for intro to coach and Safety. 12 registered in ‘speak out’ next Tuesday. NCPP will be held in November. Checking clinic by end January. Secretarial Note- report was NOT received.

7.18- VP Hockey Ops – Done evaluation and follow-ups Secretarial Note - report was received.

7.19 - VP Business Ops – picture forms are handed out. Need: criminal record checks, team info for bank. Incomplete file: Oct. 31 deadline, call coach, e-mail, then ice time will be taken away. When complete they can go back on the ice. Secretarial Note – report was received.

7.20 President – still stuff to sort out. Formal complaints-action completed. Secretarial Note – report was received.

7. Open Discussion –

8.1 - Deb Josvanger – outside evaluator – expensive, not a perfect system.

8.2 Craig Boey is finding it hard to cope with kid playing in Lloydminster and being female director, new director next year.

8.3 Steve Cook– recreation midget hockey has own fee’s, kids that have quite hockey and don’t want to be competitive. - People who move nets, parents who want to help with team, no fee’s, not on benches.

8.4 Bonnie Murphy– Speak out – never expires.

8.5 Joan Latchuk– ice costs, ref costs, Cold Lake - $100.00/hr, base - $90/hr, ref fees on line, cash calendars-association doesn’t get money, how we split up cash calendars, no changes this year, discuss January. Bring in more calendars?

8.6 Stephane Becotte– coach manual, expense to CLMH, should be provided. Cathy Wilson will order one manual for each head coach. Bring our own development plans, courses, in Cold Lake. Less Wilson is working on it. 8.7 Clint – Development of coaches, directorships – hang in and keep going

8.8 Jason – talk about fee’s after

9. Next Meeting – next meeting is scheduled for Wednesday, November 18, 2009 at 7:00pm at the hockey office.

10. Adjournment – Craig Boey motioned to adjourn meeting at 9:05pm, Second by Stephen Becotte. All in favor, CARRIED.

______Cathy Wilson (President) Cari Dejarlais (Admin ass’t)

Attachments: #1 – 7.17 Development Coordinator Report #2 - 7.18 VP Operations Report #3 – 7.19 VP Business Report #4 – 7.20 President Report Attachment #1

Development/Past President Report

I would like to thank-you all for the hard work over the last few weeks of working hard to get the kids on the ice.

The CLMH has been fortunate again to get the primary courses for the coaches to be qualified to run the various teams. We have run the Intro to Coach with 12 participants, and have the Safety Course (Tuesday night), Speak out on 27 Oct 2009 and the NCCP Coach Level on 8 Nov 09. We have now had the Coach course 4 years in a row which is great.

I am working on the Checking Clinic and a Development One course being held here but these instructors are in even more demand than the Coach level. I hope to have them before end Jan 10.

As we all know Evaluations are the hardest part of the year. I think the most successful evaluations are the ones that have followed our system the closest. We all try, however, the more you know the system the more you can direct a properly run Evaluation and alleviate problems and confusion.

I therefore want the minutes to reflect that the proper process for making two equal teams at Midget was not conducted. I have been told that the Director did not use evaluation scores when he made the teams. I have complained about this without any proper resolution. When I review the make-up of the two teams I can see that they were not made correctly. I will use facts, and my experience with the Association over the last eight years, to show these teams are not equal or fair and were never made fairly and without prejudice. The Director has admitted that he did not use Evaluation scores to make the teams.

Team Fallow, which has the director’s son on the team, has 21 players. Of those 21 players 16 of those players have been in Cold Lake Minor hockey for 4 or more years. Of those 16 players, 9 have more than two years of playing AA hockey. This shows they are consistently better hockey players, have had better competition and in theory better coaching.

As for the other team, Team Cook, which had no say in the players he received, there are also 21 players. 16 of those players have 4 or more years in the CLMH. Of those 16 players, one (1) and I repeat, only one (1) of those players has two or more years playing AA hockey. These teams are not balanced.

I can compare all of the players from watching a couple skates if anybody wants to sit down and discuss it with me. If the evaluation scores were used and the players were distributed correctly we would have a closer balance in AA caliber players on each team and the perception of putting all the buddies on the same team would not be there.

My next concern is that I have been told the director will be an Assistant coach on the team that he put nine AA players onto. That team seemed to get all the parents that help out as good coaches. The other team does not have the same option. I will help on weekends when I am home, but if the process was done fairly there is no way that all of the same coaches on a team last year would end up on the same team this year. Last year was tiered teams, this year they were supposed to be made equal. The director hand- picked the team he would be helping and left the other coach bone dry. That is not fair or equal.

I want it to be known that I submitted a complaint, I also have a child involved but my opinion should not be tainted by that, the same as he has his right to an opinion because he has a kid involved, regarding the composition of the teams. I watched 10 minutes of each of their first practices and noticed a huge difference in the teams. Steve Cook and Warren Platzer were asked to evaluate the teams. Steve told me what I already knew; Team Fallow had twice as many top quality players as he did. I am not aware of anything from Warren. A meeting was held, which I understood to be quite long because the Director and Jeff Fallow did not want to make any changes. At the end of the day they swapped two players of fairly close caliber, but both players were not in our Association last year so it hard to compare how they will perform over the long term. They also added one player, who has mostly been an A caliber player, whom was a late registrant. I do not think this evened out the teams, so the President decided to hold an exhibition game.

I was content to see how that went until I found out tonight (Tuesday) from three different people that an adult in Team Fallows dressing room after Mondays practice (I believe it was a coaching staff member) told the players not to try on Thursday or the team would be split.

It is time to fix this problem. I believe that three AA players need to be moved to Team Cook, and two middle of the pack and one weaker player be moved to Team Fallow. If this cannot be done then the entire process must be done over and teams selected fairly.

If you read our Evaluation system, as well as the regulations regarding selecting equal teams, you will see that it was not done correctly. This is policy and needs to be done correctly. It is time to fix this problem to ensure all 42 players have a good season not just one team. All the kids know what is going on and it is not fair to them.

The process was not followed at all, the Director unilaterally selected a team that is obviously made up of a lot more of the better players and the game on Thursday could be tainted. The CLMH Executive, for the integrity of all of our Evaluations, and our ability to maintain the confidence of the membership, needs to do this right. It was not done properly and it must be fixed or we lose all credibility as an Association with parents and leagues.

Respectfully;

Original signed by; Les Wilson Past President and Development Coordinator CLMH Attachment #2:

VP Hockey Ops Report October 2009

 Evaluation System-many issues surfaced during the past month as inconsistent interpretation of the process resulted in the most issues. The fact that the website was down and unavailable to the directors was a factor. Graig Walsh was very helpful in heading-up the evaluators but we did have many occasions where evaluators were not willing to volunteer or simply would back-out at the last moment. CLMH would like to thank Graig for his contributions and the many hours he spent at the rinks. CLMH would also like to thank the Jr B Ice for providing volunteers during the evaluations.A review committee is being assembled to address the evaluation system to ensure the experiences we encountered this year are not forgotten. Denis Hodinski, Steve Cook and Jeff Fallow have volunteered to join the committee with a report available by the next exec meeting.  Coaches/Managers-the annual coach/manager/team rep meeting was held on October 13.  NE Panthers- attended a board meeting on October 9

Clint Cook

Attachment #3:

October VP Business Report:

1. Thank you to everyone for doing their part in starting out this season. This is a busy time and everyone has worked really hard!! 2. Pictures…hand out schedules and team packages to directors. Rules for on ice. 3. Criminal record checks – missing? 4. Team account information – missing? 5. Players with incomplete registrations – Oct. 31 deadline. They will have been contacted by Cari or I. After Nov. 1, we will call coaches, provide back up e-mail to not allow player on ice until registration is complete. Directors will be cc’ed. Once player registration is complete coach and director will be notified.

Deb Thomas Attachment #4

Presidents Report 21 Oct 09  Thank you to everyone for all the hard work and many hours at the rink and at home to ensure we get the season off and running

 Hiccups along the way – you’ve heard of most of them through the reports here tonight

 Formal complaints have been received, reviewed and actioned and there are still some outstanding

 Communication lines to the Zone & Hockey Alberta (review e-mail sent from Rob Mears)

 Coach Courses – Safety & Speak Out – need to identify who needs to be qualified – may need to run another session

Cathy Wilson