State of California s72

STATE OF CALIFORNIA Department of Motor Vehicles Forms 1. REQUEST FOR QUOTATION Forms 2. CPD16-0001

QUOTE DUE DATE: June 23, 2016 10:00 AM (PDT)

Supplier name and address:

Contact:

Phone:

Name (Print):

______

Title:

______

Signature:

______Date: ______

Federal Employer Identification Number:

______

of 44 State of California Department of Motor Vehicles

Sealed Bid Responses Delivery Date must be delivered before ______# Days ARO 10:00AM on the due date to: REQUISITION OR CONTROL #

Kris Williams N/A ASD IT Acquisitions Department of Motor Vehicles IS BIDDER CLAIMING PREFERENCE 2415 First Ave, Mail Stop E184 AS A SMALL BUSINESS: Sacramento, CA 95818 YES ______NO ______Phone# (916) 657-8404 [email protected] IF YES, MANUFACTURER? YES ______NO ______IS BIDDER A NON-SMALL BUSINESS CLAIMING AT LEAST SOLICITATION #: CPD16-0001 25% SMALL BUSINESS REV. #: 0 SUBCONTRACTOR PREFERENCE? YES ______NO ______DATE: 5/31/16 $______Ship To (only for products if awarded contract): SECTION 14838 ET SEQ. OF THE CALIFORNIA GOVERNMENT CODE REQUIRES THAT A 5% PREFERENCE BE Department of Motor Vehicles GIVEN TO BIDDERS WHO QUALIFY AS A 2415 First Ave, Dock, SMALL BUSINESS AS A NON-SMALL BUSINESS CLAIMINIG AT LEAST 25% Mail Stop K150 CALIFORNIA CERTIFIED SMALL Sacramento, CA 95818 BUSINESS PARTICIPATION FOR REQUIREMENTS SEE TITLE 2, CALIFORNIA CODE OF REGULATIONS SECTION 1896 ET SEQ. THE REQUIREMENTS FOR NONPROFIT VETERAN SERVICE AGENCIES QUALIFYING AS A SMALL BUSINESS ARE CONTAINED IN SECTION 999.50 ET SEQ. OF THE MILITARY AND VETERANS CODE.

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

The purpose of this Request for Quotation (CPD16-0001) is to request purchase of maintenance services for 115 Hewlett Packard laser printers. In submitting a quote, perform maintenance services on Hewlett Packard printers and comply with the instructions found herein. Please read the enclosed document carefully.

The following Sections are incorporated as part of this Request for Quotation:

Section I: General Information Section II: Evaluation Information Section III: Statement of Work Section IV: Attachments

of 44 State of California RFQ CPD16-0001 Department of Motor Vehicles State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION I GENERAL INFORMATION A) Purpose of this Request for Quotation (RFQ) SECTION IIThe purpose of this Request for Quotation (CPD16-0001) is to request purchase of remedial and preventative maintenance and support services for 115 laser printers. In submitting a quote, bidders must be authorized to perform maintenance services on Hewlett Packard printers and comply with the instructions found herein. SECTION III Period of Performance SECTION IV The term of this Agreement will be 07/01/2016 – 06/30/2017 with a one (1) year option to extend. B) Key Action Dates SECTION VListed below are the key action dates and times by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this RFQ CPD16-0001. (A.1.a.1.i) Key Action Dates (A.1.a. 1.ii)Dat e/T im e SECTION VI 1. Submission of written SECTION VII questions 6/8/16 SECTION VIII @ 3:00 PM PDT SECTION IX 2. Departments response to SECTION X6/1 written questions 0/16 SECTION XI @ 3:00 PM PDT SECTION XII 3. Submission of Quotes SECTION XIII 6/23/16 SECTION XIV @ 10:00 AM PDT SECTION XV 4. Contract Award SECTION XVI 6/28/16 SECTION XVII SECTION XVIII SECTION XIX *Note: ALL DATES AFTER THE SUBMISSION OF QUOTES DEADLINE (#3 IN THE KEY ACTION DATES TABLE) ARE APPROXIMATE AND MAY BE ADJUSTED AS CONDITIONS INDICATE, WITHOUT ADDENDUM TO THIS RFQ. SECTION XX C) Written Questions SECTION XXI All questions regarding the content of this RFQ must be submitted electronically to Kris Williams, DMV Procurement Official at [email protected]. All questions must be received by the Key Action Date identified above. Questions not submitted in writing by the Key Action Date for submission of written questions (# 1 in the Key Action Date matrix above) shall be answered at the State’s option. SECTION XXII When the State has completed its review of the questions, all questions and answers will be posted to the Department of General Services’ Fi$Cal System at the following website: https://caleprocure.ca.gov/pages/index.aspx. SECTION XXIII SECTION XXIV SECTION XXV SECTION XXVI State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION XXVII D) Bidder’s Instructions and Provisions SECTION XXVIII The following information is incorporated into this RFQ. Please read the documents carefully. By signing Attachment 1 – Cover Sheet, bidders agree to the terms and conditions listed below: SECTION XXIX SECTION XXX Bidder’s Instructions: SECTION XXXI http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf SECTION XXXII SECTION XXXIII General Provisions – Information Technology SECTION XXXIV http://www.documents.dgs.ca.gov/pd/poliproc/gspd401IT14_0905.pdf SECTION XXXV E) Award of Contract SECTION XXXVI Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s RFQ.

F) RFQ Response Guidelines SECTION XXXVII This RFQ and the Contractor’s quote in response to this document will be made a part of the contract. Responses to this RFQ must contain all data/information requested and must conform to the format described in this RFQ. It is the Contractor’s responsibility to provide all required data and any other information deemed necessary for the State’s evaluation team to determine and verify the Contractor’s ability to provide the requested items. SECTION XXXVIII At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection. It is the vendor’s responsibility to ensure responses are received by the due date and time. Postmark dates are not acceptable. SECTION XXXIX FACSIMILE MACHINE BIDS WILL NOT BE ACCEPTED . BIDS MUST BE SEALED. G) RFQ Response Content SECTION XL Acceptable responses to this RFQ must contain one (1) original of all data/information requested. Refer to Section III – Attachments – for more information on the documents required for the RFQ Response Content. To be deemed responsive, the following items must be submitted with your RFQ response: SECTION XLI I.1) ATTACHMENT 1 – COVER LETTER SECTION XLII Complete and attach the cover letter included in this RFQ as Attachment 1 SECTION XLIII SECTION XLIV I.2) ATTACHMENT 2 – COST SHEET SECTION XLV Bidder must complete the cost sheet using the format in Attachment 2 – Cost Sheet. SECTION XLVI I.3) ATTACHMENT 3 – PAYEE DATA RECORD SECTION XLVII Bidder must submit a Payee Data Record, Std. 204, listing their Taxpayer Identification Number as Attachment 3. State of California RFQ CPD16-0001 Department of Motor Vehicles

I.4) ATTACHMENT 4 – CALIFORNIA SELLER’S PERMIT SECTION XLVIII A copy of each bidder’s (and any affiliate that makes sales for delivery into California as applicable) current seller’s permit or certification of registration issued by the California State Board of Equalization must be included in the bidder’s response as Attachment 4. This solicitation and any resulting contract shall be subject to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. I.5) ATTACHMENT 5 – BIDDER DECLARATION FORM SECTION XLIX All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response as Attachment 5, even if no subcontractors are being submitted. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract and a description of the product and/or services the subcontractor will provide in the solicitation. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

I.6) ATTACHMENT 6 – CA SECRETARY OF STATE (SOS)/FICTITIOUS BUSINESS NAME SECTION L SECTION LI A copy of each bidder’s current California Secretary of State’s listing or Fictitious Business Name listing, if applicable, must be included in the bidder’s response as Attachment 6 at the time bid is due. SECTION LII SECTION LIII If your company is a Corporation, a Limited Liability Company (LLC), a Limited Liability Partnership (LLP), or a Limited Partnership (LP), you must be registered with the California Secretary of State (SOS) to be awarded a contract. For Corps, LLCs, and LPs, a screen print from the SOS website showing your status as active will meet this requirement. For LLPs, a copy of your Certificate of Status from the SOS dated within the last 6 months is required. The contact information for the SOS is http://kepler.ss.ca.gov or call (916) 657- 5251. If your company is a Sole Proprietor or a Partnership, registration with the SOS is not required. SECTION LIV SECTION LV Fictitious business name Companies “doing business as” (dba) a different name than as registered with the California Secretary of State, must include a valid Fictitious Business Name Statement with their submission. This statement is filed with the California County in which your firm conducts business, and is valid for five years from the date it was filed in the office of the County Clerk. When a company has no place of business in California, they shall file with the County Clerk of Sacramento County at www.finance.saccounty.net/Tax/BusLicForms.asp. SECTION LVI I.7) ATTACHMENT 7 – SMALL BUSINESS AND NON-SMALL BUSINESS PREFERENCE (SUBMIT ONLY IF BIDDER IS CLAIMING PREFERENCE) SECTION LVII (I.7.a) REGULATIONS SECTION LVIII The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (http://www.dgs.ca.gov/pd/Programs/OSDS.aspx). Access the regulations by Clicking on “Small Business Regulations” in the right sidebar. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940. (I.7.b) SMALL BUSINESS CERTIFICATION SECTION LIX Bidders claiming the 5% small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION LX Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due. SECTION LXI Questions regarding certification should be directed to the OSDS at (916) 375-4940. (I.7.c) NON-SMALL BUSINESS SUBCONTACTOR PREFERENCE SECTION LXII A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which the bidder commits to subcontract in an amount of at least twenty-give percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). (I.7.d) SMALL BUSINESS NONPROFIT VETERAN SERVICE AGENCIES (SB/NVSA) SECTION LXIII SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). I.8) ATTACHMENT 8 – DVBE REQUIREMENT AND INCENTIVE SECTION LXIV SECTION LXV DVBE REQUIREMENT: SECTION LXVI SECTION LXVII THE DVBE REQUIREMENT HAS BEEN WAIVED FOR THIS SOLICITATION. SECTION LXVIII SECTION LXIX SECTION LXX SECTION LXXI DVBE INCENTIVE: SECTION LXXII SECTION LXXIII In order to meet the California Disabled Veteran Business Enterprise Incentive, bidders must be, or partner with, a California Certified DVBE. All certified DVBE’s must perform a “commercially useful function” in the performance of the contract. For more information regarding the DVBE incentive, please review the Department of General’s website at http://www.documents.dgs.ca.gov/pd/poliproc/Master- DVBEIncentiveRequireGoodIT11_1215.pdf. SECTION LXXIV Note: DVBE Incentive is applied during the evaluation process and is only applied for responsive bids from responsible bidders proposing the percentage(s) of DVBE participation for the incentive(s) specified below: SECTION LXXV SECTION LXXVI Confirmed SECTION LXXVII DVBE Participation of: DVBE Incentive: SECTION LXXVIII 5% and SECTION LXXIX Over 5% SECTION LXXX 4% - 4.99% SECTION LXXXI inclusive 4% SECTION LXXXII 3% - 3.99% SECTION LXXXIII inclusive 3% SECTION LXXXIV SECTION LXXXV ADDITIONAL INFORMATION: SECTION LXXXVI Certified small businesses and disabled veteran businesses listed as subcontractors must perform a "commercially useful function" in the performance of the State of California RFQ CPD16-0001 Department of Motor Vehicles

contract. The term “commercially useful function” is defined in Government Code Section 14837(d) (4) and in Military and Veterans Code Section 999(b) (5) (B). SECTION LXXXVII The Disabled Veteran Business Enterprise Declarations (STD. 843) form is completed by a California certified DVBE owner and DVBE managers of the DVBE who will be participating in the awarded purchase document. The Std 843 must be submitted with the bid response if the bidder is either a certified CA DVBE or subcontracting with a certified CA DVBE. SECTION LXXXVIII The STD 843 may be found on the following website: SECTION LXXXIX http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf SECTION XC SECTION XCI Note: Per Senate Bill 548…If for this agreement contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then contractor must within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify in a report to the awarding department: (1) the total amount the prime contractor received under the contract; (2) the name and address of the DVBE(s) that participated in the performance of the contract; (3) the amount each DVBE received from the prime contractor; (4) that all payments under the contract have been made to the DVBE(s); and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)). SECTION XCII Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10. SECTION XCIII SECTION XCIV SECTION XCV SECTION XCVI SECTION XCVII SECTION XCVIII SECTION XCIX SECTION C I.9) ATTACHMENT 9 - DVBE SUBCONTRACTOR AGREEMENT SECTION CI SECTION CII If utilizing a DVBE subcontractor, as indicated in method A1.c or A2.c in the link provided, you must submit the signed (by the prime and DVBE subcontractor) agreement from Attachment 9 with bid response. Refer to this website for additional information: http://www.documents.dgs.ca.gov/pd/poliproc/Master- DVBEIncentiveRequireGoodIT11_1215.pdf SECTION CIII SECTION CIV SECTION CV I.10) ATTACHMENT 10 – COMMERCIALLY USEFUL FUNCTION FOR SMALL BUSINESS AND/OR DVBE SUBCONTRACTORS SECTION CVI Bidder must provide a written explanation delineating what Commercially Useful Function each certified small business or certified disabled veteran business will State of California RFQ CPD16-0001 Department of Motor Vehicles

provide for this IFB. In addition, please answer the questions on Attachment 10 for each small business and/or DVBE subcontractor listed on the bid response. SECTION CVII SECTION CVIII State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION CIX SECTION CX EVALUATION INFORMATION/RESPONSE CHECKLIST A) Evaluation SECTION CXI Each CPD16-0001 response will be checked for the presence of required information in conformance with the submission requirements of this RFQ. The department will evaluate each CPD16-0001 bid response to determine its responsiveness to the requirements.

SECTION CXII Only bids quoted on the State’s own quotation forms will be considered. Bids MUST be submitted in a SEALED envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package. SECTION CXIII SECTION CXIV Administrative Requirements Evaluation Criteria (Pass/Fail) SECTION CXV Administrative Requirements SECTION CXVISECTION CXXSECTION CXXV chment chment Is Bidder SECTION CXVIISECTION CXXISECTION CXXVI has been not been claiming SECTION CXVIIISECTION CXXIISECTION CXXVII submitted & submitted Preference*? SECTION CXIXSECTION CXXIIISECTION CXXVIII complete or is not (yes or no) SECTION CXXIV complete SECTION CXXIX Attachment 1 – Cover Letter (Required) SECTION CXXXSECTION CXXXISECTION CXXXII SECTION CXXXIII Attachment 2 – Cost Sheet (Required) SECTION CXXXIVSECTION CXXXVSECTION CXXXVI SECTION CXXXVII Attachment 3 – Payee Data Record (Std. 204)SECTION SECTION CXXXIXSECTION CXL Required) CXXXVIII SECTION CXLI Attachment 4 – California Seller’s Permit (Required) SECTION CXLIISECTION CXLIIISECTION CXLIV SECTION CXLV Attachment 5 – Bidder Declaration Form SECTION CXLVIISECTION CXLVIIISECTION CXLIX SECTION CXLVI (GSPD-05-105) Bidder Declaration (Required) SECTION CL Attachment 6 – CA Secretary of State verification SECTION CLISECTION CLIISECTION CLIII SECTION CLIV Attachment 7 – Small Business and Non-Small BusinessSECTION CLVIIISECTION CLIXSECTION CLX SECTION CLV Preference* (submit only if bidder is claiming preference)  If bidder is subcontracting with a certified CA small SECTION CLVI Business to obtain the 5% credit, bidder must provide SECTION CLVII A description of the sub’s commercially useful function. SECTION CLXI Attachment 8 – DVBE Incentive SECTION CLXVSECTION CLXVISECTION CLXVII SECTION CLXII Incentive (provide only if bidder claiming incentive)  Std 843  Signed Bidder/DVBE Subcontractor Agreement per SECTION CLXIII DVBE Method A1.c and A2.c SECTION CLXIV SECTION CLXVIII Attachment 9 – DVBE Subcontractor (RequiredSECTION if CLXXIISECTION CLXXIIISECTION CLXXIV DVBE SECTION CLXIX Subcontractor is being used)  Signed Bidder/DVBE Subcontractor Agreement per SECTION CLXX DVBE Method A1.c and A2.c SECTION CLXXI SECTION CLXXV Attachment 10 – Commercially Useful FunctionSECTION SECTION CLXXIXSECTION CLXXX (submit only if CLXXVIII SECTION CLXXVI Bidder is including a certified small business and/or DVBE SECTION CLXXVII As part of bid response)  SECTION CLXXXISECTION CLXXXIISECTION CLXXXIII B) Award SECTION CLXXXIV The award will be based on the lowest cost of responsive bids. Refer to Section I.F regarding Award of Contract Language.

SECTION CLXXXV State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION CLXXXVI SECTION CLXXXVII SECTION CLXXXVIII SECTION CLXXXIX SECTION CXC SECTION CXCI SECTION CXCII SECTION CXCIII STATEMENT OF WORK SECTION CXCIV SECTION CXCV SECTION CXCVI 1. The contractor will provide remedial and preventive maintenance services for the equipment listed in Exhibit B, on an as needed basis beginning July 1, 2016 through June 30, 2017 with an option to renew for an additional 12 months. SECTION CXCVII 2. Remedial and preventive maintenance services will be provided on an as needed basis. Service calls for Mono printers and Color printers, which includes all diagnostic and repairs, are included in the Contractor’s monthly rate. SECTION CXCVIII 3. The services shall be performed at DMV Headquarters and Call Center listed below: SECTION CXCIX SECTION CC Department of Motor Vehicles Department of Motor Vehicles SECTION CCI 2415 First Avenue 2540 24th Street SECTION CCII Sacramento, CA 95818 Sacramento, CA 95818 SECTION CCIII SECTION CCIV Department of Motor Vehicles Sacramento Call Center SECTION CCV 28th and Broadway 8251 Demetre Avenue SECTION CCVI Sacramento, CA 95818 Sacramento, CA 95828

4. The services shall be performed as requested by the DMV Project Managers, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Pacific Time.

5. The Project Managers during the term of this agreement will be:

SECTION CCVII Departme SECTION CCVIII Contractor Name (TBD) nt of Motor Vehicles SECTION CCIX SECTION CCX SECTION CCXI Name: SECTION SECTION SECTION CCXVIII TBD SECTION CCXII Phone: CCXIV CCXV N SECTION CCXIX TBD ame: SECTION CCXIII Email: SECTION CCXX TBD SECTION CCXVI P hone: SECTION CCXVII E mail: State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION CCXXI Name: SECTION CCXXIV SECTION CCXXII Phone: SECTION CCXXIII Email: SECTION CCXXV Name: SECTION CCXXVIII SECTION CCXXVI Phone: SECTION CCXXVII Email: SECTION CCXXIX Name: SECTION CCXXXII SECTION CCXXX Phone: SECTION CCXXXI Email

SECTION CCXXXIII SECTION CCXXXIV Direct all contract inquiries to Contract Administrator:

SECTION CCXXXV Department of Motor SECTION CCXXXVI Contractor (TBD) Vehicles SECTION CCXXXVII A SECTION CCXXXVIII SECTION CCXXXIX At SECTION CCXL T ttention: tention: BD SECTION CCXLI A SECTION CCXLII SECTION CCXLIII A SECTION CCXLIV T ddress: ddress: BD SECTION CCXLV P SECTION CCXLVI SECTION CCXLVII Ph SECTION CCXLVIII T hone: one: BD SECTION CCXLIX F SECTION CCL SECTION CCLI Fax: SECTION CCLII T ax: BD SECTION CCLIII E SECTION CCLIV SECTION CCLV E SECTION CCLVI T mail: mail: BD SECTION CCLVII 5. Detailed description of work to be performed and duties of all parties. SECTION CCLVIII A. The Contractor is responsible for all labor, materials, tools, non-consumable parts used in conjunction with a repair, equipment, installation of replacement parts, paying all taxes, travel expenses, insurance, bonds, license and permit fees and other costs necessary to provide remedial and preventive maintenance service for the equipment listed in Exhibit B, at site locations identified above. Contractor to provide printer repair and maintenance services on an as-needed basis as follows:

(A.1) Contactor will only respond to printer service calls from the Project Managers listed above. Contractor will not respond to Unit Supervisors or their staff for service related repairs unless they have been instructed to do so by the Project Managers.

(A.2) Contractor will repair or correct the machines as required to maintain them in optimum operating condition.

(A.3) Contractor must respond to all calls concerning inoperative equipment within four (4) hours of notification.

(A.4) Contractor will provide the DMV Project Manager with a written evaluation of the operating and performance condition of the equipment. State of California RFQ CPD16-0001 Department of Motor Vehicles

(A.5) Preventive maintenance will be in accordance with the manufacturer’s performance specification for each piece of equipment.

(A.6) Preventive maintenance will include necessary adjustments, cleaning, vacuuming and replacement of unserviceable parts.

SECTION CCLIX

B. Equipment Maintenance Logs (B.1) The Contractor must maintain a service maintenance log for each piece of equipment. The log must include a record of all service calls, and is to remain with the DMV Project Managers.

C. Consumable Parts Paid for by DMV (C.1) Consumable parts shall be available to be purchased by the DMV at prices quoted in Attachment 2 – Cost Sheet through this contract agreement. DMV reserves the right to not purchase items through this contract.

SECTION CCLX (C.2) All parts must be free from defects in design and workmanship and must conform to the applicable manufacturer’s specifications.

(C.3) Contractor must maintain a local parts inventory or have immediate access to commonly replaced parts.

D. Additional Parts

(D.1) Additional parts such as paper trays, duplexers, mail boxes and any other additional parts identified by the Contractor in Attachment 2 – Cost Sheet shall be available to be purchased by the DMV at prices quoted in Attachment 2 – Cost Sheet through this contract agreement. DMV reserves the right to not purchase items through this contract.

(D.2) All parts must be free from defects in design and workmanship and must conform to the applicable manufacturer’s specifications.

(D.3) Contractor must maintain a local parts inventory or have immediate access to commonly replaced parts.

SECTION CCLXI

SECTION CCLXII

SECTION CCLXIII SECTION CCLXIV SECTION CCLXV SECTION CCLXVI SECTION CCLXVII SECTION CCLXVIII SECTION CCLXIX SECTION CCLXX SECTION CCLXXI SECTION CCLXXII SECTION CCLXXIII SECTION CCLXXIV SECTION CCLXXV State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION CCLXXVI SECTION CCLXXVII SECTION CCLXXVIII EXHIBIT B SECTION CCLXXIX SECTION CCLXXX 2000 Series - Total of 12 SECTI ON CCLX XXII Mod SECTION CCLXXXI Serial # el SECTI ON CCLX SECTION CCLXXXIII CNGKJ4160 XXIV 2 2420 SECTI ON CCLX SECTION CCLXXXV CNGKK282 XXVI 32 2420 SECTI ON CCLX SECTION CCLXXXVII CNGKB317 XXVIII 98 2420 SECTI ON SECTION CCLXXXIX CNGKC325 CCXC 96 2420 SECTI ON CCXCI I 24 SECTION CCXCI CNGKB06271 20 SECTI ON CCXCI V 24 SECTION CCXCIII CNGKK27936 20 SECTI ON CCXC VI 24 SECTION CCXCV CNGKK41656 20 SECTION CCXCVII CNGKJ41606 SECTI ON CCXC VIII 24 State of California RFQ CPD16-0001 Department of Motor Vehicles

20 SECTI ON CCC SECTION CCXCIX CNGKK41657 2420 SECTI ON CCCII SECTION CCCI CNGKJ41611 2420 SECTI ON CCCIV SECTION CCCIII CNGKC32594 2420 SECTI ON CCCVI SECTION CCCV CNGKC32600 2420 SECTI ON CCCVII SECTION CCCVII I SECTI ON SECTION CCCIX CCCX SECTION CCCXI 3000 Series - Total of 10 SECTI ON CCCXI II M o d SECTION CCCXII Serial # el SECTI ON CCCX V 36 SECTION CCCXIV CNTBD34103 00 SECTI ON CCCX VII 36 SECTION CCCXVI CNLBB22461 00 SECTI ON CCCXI SECTION CCCXVIII CNJBB0934 X 36 4 00 SECTION CCCXX CNLBB25949 SECTI ON State of California RFQ CPD16-0001 Department of Motor Vehicles

3600 SECTI ON CCCX XIII 36 SECTION CCCXXII CNWBF74443 00 SECTI ON CCCX SECTION CCCXXIV CNTBD341 XV 36 09 00 SECTI ON CCCX SECTION CCCXXVI CNLBB260 XVII 20 3600 SECTI ON CCCX SECTION CCCXXVIII VNBC9D01 XIX 30 ZS 15 SECTI ON CCCX XXI 30 SECTION CCCXXXVNBC9D03QD 15 SECTI ON CCCX SECTION CCCXXXII VNBC9D01 XXIII SS 3015 SECTI ON CCCXX SECTION CCCXXXIV XV SECTION CCCXXXVI 4000 Series - Total of 77 SECTI ON CCCX XXVIII Mod SECTION CCCXXXVII Serial # el SECTI ON CCCX SECTION CCCXXXIX USBXN276 L 42 67 50 SECTION CCCXLI CNRXJ62476 SECTI State of California RFQ CPD16-0001 Department of Motor Vehicles

4250 SECTI ON CCCX SECTION CCCXLIII CNRXC809 LIV 42 18 50 SECTI ON CCCX LVI 42 SECTION CCCXLV CNRXL59302 50 SECTI ON CCCX SECTION CCCXLVII CNRXJ6247 LVIII 6 4250 SECTI ON SECTION CCCXLIX CNBXG056 CCCL 36 4250 SECTI ON CCCLI I 42 SECTION CCCLI CNBXC40853 50 SECTI ON CCCLI V 42 SECTION CCCLIII USBXN27568 50 SECTI ON CCCL VI 42 SECTION CCCLV USBXN27690 50 SECTI ON CCCL VIII 42 SECTION CCCLVII USBXN27689 50 SECTI ON CCCL X 42 SECTION CCCLIX CNRXJ62461 50 SECTI ON CCCL XII 42 SECTION CCCLXI CNDY349769 50 State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTI ON CCCL SECTION CCCLXIII CNRXJ6246 XIV 42 9 50 SECTI ON CCCL XVI 42 SECTION CCCLXV CNDY257572 50 SECTI ON CCCL SECTION CCCLXVII CNDY3305 XVIII 96 4250 SECTI ON CCCL SECTION CCCLXIX CNRXJ6246 XX 42 8 50 SECTI ON CCCL SECTION CCCLXXI USBXN276 XXII 69 4250 SECTI ON CCCL SECTION CCCLXXIII CNRXR504 XXIV 86 4250 SECTI ON CCCL SECTION CCCLXXV CNRXX147 XXVI 99 4250 SECTI ON CCCL SECTION CCCLXXVII CNRXH563 XXVIII 79 4250 SECTI ON CCCL SECTION CCCLXXIX CNRXL3363 XXX 5 4250 SECTI ON CCCL SECTION CCCLXXXI CNDY3306 XXXII 01 4515 State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTI ON CCCL SECTION CCCLXXXIII CNRXL3361 XXXIV 0 4250 SECTI ON CCCL SECTION CCCLXXXV CNRXX196 XXXVI 19 4250 SECTI ON CCCL XXXVII SECTION CCCLXXXVII CNBXB302 I 42 29 50 SECTI ON CCCX SECTION CCCLXXXIX CNBXC408 C 42 68 50 SECTI ON CCCX CII 42 SECTION CCCXCI CNBXC40874 50 SECTI ON CCCX SECTION CCCXCIII CNRXH564 CIV 42 04 50 SECTI ON CCCX CVI 42 SECTION CCCXCVCNRXR50627 50 SECTI ON CCCX SECTION CCCXCVII CNRXX147 CVIII 71 4250 SECTI SECTION CCCXCIX CNRXS4027 ON CD 2 4250 SECTI ON CDII SECTION CDI JPDF242259 4015 SECTION CDIII CNBXG05638 SECTI ON State of California RFQ CPD16-0001 Department of Motor Vehicles

4250 SECTI ON CDVI SECTION CDV CNBXC40869 4250 SECTI ON CDVIII SECTION CDVII CNRXH62156 4250 SECTI ON CDX SECTION CDIX CNRXY22082 4250 SECTI ON CDXII SECTION CDXI CNBXC14524 4250 SECTI ON CDXIV SECTION CDXIII CNBXG05627 4250 SECTI ON CDXVI SECTION CDXV CNRXX14735 4250 SECTI ON CDXVI II 42 SECTION CDXVII CNRXX14729 50 SECTI ON CDXX SECTION CDXIX CNRXK26672 4250 SECTI ON CDXXI I 42 SECTION CDXXI CNRXL59300 50 SECTI ON CDXXI V 42 SECTION CDXXIII CNRXX14698 50 SECTI ON CDXX VI 42 SECTION CDXXV CNRXH62170 50 SECTION CDXXVII SECTI State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION CDXXIX 4000 Series - (Continued) SECTI ON CDXX XI M o d SECTION CDXXX Serial # el SECTI ON CDXX XIII 42 SECTION CDXXXII CNBXC40871 50 SECTI ON CDXX SECTION CDXXXIV CNRXB880 XV 42 62 50 SECTI ON CDXX SECTION CDXXXVI CNRXH621 XVII 60 4250 SECTI ON CDXX SECTION CDXXXVIII CNRXH621 XIX 42 63 50 SECTI ON CDXLI SECTION CDXL CNRXH64220 4250 SECTI ON CDXLII I 42 SECTION CDXLII USBXN27664 50 SECTI ON CDXL V 42 SECTION CDXLIV USBXN27688 50 SECTI ON CDXL VII 42 SECTION CDXLVI CNRXK26651 50 State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTI ON CDXLI X 42 SECTION CDXLVIIICNRXY16693 50 SECTI ON CDLI SECTION CDL USBXN27688 4250 SECTI ON CDLIII SECTION CDLII CNRXG80138 4250 SECTI ON CDLV SECTION CDLIV CNRXG80139 4250 SECTI ON CDLVII SECTION CDLVI CNRXK27184 4250 SECTI ON CDLIX SECTION CDLVIII CNRXX10439 4250 SECTI ON CDLXI SECTION CDLX CNDY349552 4250 SECTI ON CDLXII I 42 SECTION CDLXII CNRXL33605 50 SECTI ON CDLX V 42 SECTION CDLXIV CNRXJ63104 50 SECTI ON CDLX VII 42 SECTION CDLXVI CNBXB42807 50 SECTI ON CDLXI X 42 SECTION CDLXVIIICNDY157180 50 SECTION CDLXX CNDY349778 SECTI State of California RFQ CPD16-0001 Department of Motor Vehicles

4250 SECTI ON CDLX XIII 42 SECTION CDLXXII CNRXX14767 50 SECTI ON CDLX SECTION CDLXXIV CNRXJ6310 XV 42 7 50 SECTI ON CDLX SECTION CDLXXVI CNRXL3360 XVII 8 4250 SECTI ON CDLX SECTION CDLXXVIII CNRXJ6310 XIX 42 3 50 SECTI ON CDLX XXI 42 SECTION CDLXXX CNRXH62161 50 SECTI ON CDLX SECTION CDLXXXII USBXN276 XXIII 94 4250 SECTI ON CDLX SECTION CDLXXXIV CNRXH621 XXV 54 4250 SECTI ON CDLX SECTION CDLXXXVI CNBXJ0154 XXVII 6 4250 SECTI ON CDLX SECTION CDLXXXVIII CNRXJ6227 XXIX 9 4250 SECTI ON CDXCI SECTION CDXC CNRXJ63102 4250 State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTI ON CDXCI II 42 SECTION CDXCII CNBXK27183 50 SECTI ON CDXC V 42 SECTION CDXCIV CNRXJ63107 50 SECTI ON CDXC VII 42 SECTION CDXCVI CNRXY21350 50 SECTION CDXCVIII SECTI ON CDXCI X SECTI SECTION D ON DI SECTION DII 5000 Series - Total of 5 SECTI ON DIV M o d SECTION DIII Serial # el SECTI ON DVI 55 SECTION DV JPDC4DP07R 50 SECTI ON DVIII SECTION DVII JHXF011580 5550 SECTI ON DX SECTION DIX JPSC7CG0ZM 5550 SECTI ON DXII SECTION DXI JPSC8CR02G 5550 SECTI ON DXIV SECTION DXIII JPSC7CG0ZH 5550 SECTION DXV SECTI SECTION DXVI ON State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DXVII SECTI ON SECTION DXIX DXX SECTION DXXI 6000 Series - Total of 1 SECTI ON DXXIII Mod SECTION DXXII Serial # el SECTI ON DXXV SECTION DXXIV JPDL8DQ00X 6015 SECTI ON SECTION DXXVI DXXVII SECTI ON SECTION DXXVIII DXXIX SECTION DXXX 9000 Series - Total of 10 SECTI ON DXXXII Mod SECTION DXXXI Serial # el SECTI ON DXXXI V 90 SECTION DXXXIII JPFL72M09Y 40 SECTI ON DXXX VI 90 SECTION DXXXV JPFL72M0B2 40 SECTI ON DXXX VIII 90 SECTION DXXXVII JPFL72M09Z 40 SECTI ON DXL SECTION DXXXIX JPDL65J00G 9040 SECTION DXLI JPRC9DX01X SECTI ON DXLII State of California RFQ CPD16-0001 Department of Motor Vehicles

9040 SECTI ON DXLIV SECTION DXLIII JPDL65J00F 9040 SECTI ON DXLVI SECTION DXLV JPRCBCH0HT 9050 SECTI ON DXLVII I 90 SECTION DXLVII JPRCB1B1K4 40 SECTI ON DL SECTION DXLIX JPRCB1B1K6 9040 SECTI ON DLII SECTION DLI JPRCB1B1HZ 9040 SECTI ON SECTION DLIII DLIV SECTI SECTION DLV GRAND ON TOTAL: 115 DLVI SECTION DLVII SECTION DLVIII SECTION DLIX SECTION DLX SECTION DLXI SECTION DLXII SECTION DLXIII SECTION DLXIV SECTION DLXV SECTION DLXVI SECTION DLXVII SECTION DLXVIII SECTION DLXIX SECTION DLXX SECTION DLXXI SECTION DLXXII SECTION DLXXIII SECTION DLXXIV SECTION DLXXV SECTION DLXXVI SECTION DLXXVII SECTION DLXXVIII SECTION DLXXIX SECTION DLXXX SECTION DLXXXI SECTION DLXXXII SECTION DLXXXIII SECTION DLXXXIV SECTION DLXXXV State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DLXXXVI SECTION DLXXXVII SECTION DLXXXVIII SECTION DLXXXIX SECTION IV ATTACHMENTS SECTION DXC SECTION DXCI SECTION DXCII ATTACHMENT 1 – COVER SHEET SECTION DXCIII SECTION DXCIV The submission of this quote does not obligate the Department of Motor Vehicles to fund the proposed contract. If the quote is approved for funding, a contract will be executed between the State of California and the bidder. When funding is authorized, the bidder will be expected to adhere to the terms of the executed contract. SECTION DXCV SECTION DXCVI By signing Attachment 1 - Cover Sheet, bidders agree to the terms and conditions listed in Section I.E Bidders Instructions and Provisions. SECTION DXCVII SECTION DXCVIII The undersigned bidder hereby proposes to furnish all labor, materials, tools and equipment, to provide services in accordance with the specifications and provisions received with the RFQ. SECTION DXCIX 1. Full Legal Name of Bidder’s Organization: SECTION DC SECTION DCI SECTION DCII SECTION DCIII 2. Mailing Address: SECTION DCIV SECTION DCV SECTION DCVI Street City State Zip SECTION DCVII SECTION DCVIII SECTION DCIX SECTION DCX Telephone FAX Email SECTION DCXI SECTION DCXII 3. Federal Taxpayer Identification Number: SECTION DCXIII SECTION DCXIV SECTION DCXV SECTION DCXVI 4. Principal who is authorized to bind the bidder: SECTION DCXVII SECTION DCXVIII SECTION DCXIX SECTION DCXX Typed Name Title SECTION DCXXI SECTION DCXXII SECTION DCXXIII SECTION DCXXIV SECTION DCXXV Original Signature Date SECTION DCXXVI SECTION DCXXVII SECTION DCXXVIII SECTION DCXXIX SECTION DCXXX 5. Bidder’s contact person shall be: SECTION DCXXXI SECTION DCXXXII SECTION DCXXXIII (Name and Phone Number) SECTION DCXXXIV SECTION DCXXXV State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXXXVI ATTACHMENT 2 – COST SHEET SECTION DCXXXVII 1. Contractor agrees to provide preventative maintenance, inspections, and remedial service as described in the Statement of Work for the entire term of the contract July 1, 2016 – June 30, 2017 for 115 printers and an option to add an additional year of support at the same cost indicated below for July 1, 2017 – June 30, 2018 using the following rates : SECTION DCXXXVIII SECTION DCXXXIX $______per month for 115 printers x 12 (12 months in a one year term) = SECTION DCXL ______= (A) SECTION DCXLI 2. Provide the product cost for each of the items listed below. At the option of the DMV, the DMV may purchase additional products in accordance with the Statement of Work. All items should be quoted with a cost or listed as not applicable if that replacement part is not available for the specific model printer. Using “fair market value” as the cost is not acceptable. SECTION DCXLII SECTION DCXLIII SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX Cost I SECTION DCL Sepa SECTIO SECTION DCLII SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N DCLI N DCLIII N DCLIV N DCLV N DCLVI 2420 $ SECTION DCLVII Sepa SECTIO SECTION DCLIX SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N N DCLX N DCLXI N N DCLVIII $ DCLXII DCLXIII 3015 SECTION DCLXIV Sepa SECTIO SECTION DCLXVI SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N N N N N DCLXV DCLXVII DCLXVII DCLXIX DCLXX I 3600 $ SECTION DCLXXI Sepa SECTIO SECTION DCLXXIII SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N N N N N DCLXXI DCLXXI DCLXXV DCLXXV DCLXXV I II I 401 V $ 5 SECTION DCLXXVIII SECTIO SECTION DCLXXX SECTIO SECTIO SECTIO SECTIO Separation/Feed Rollers N N N N N DCLXXI DCLXXX DCLXXX DCLXXX DCLXXX II III IV X 425 I $ 0 SECTION DCLXXXV SECTIO SECTION SECTIO SECTIO SECTIO SECTIO Separation/Feed Rollers N DCLXXXVII N N N DCXC N DCXCI DCLXX DCLXXX DCLXXX IX XVI 451 VIII $ 5 SECTION DCXCII Sepa SECTIO SECTION DCXCIV SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N N N N N DCXCIII DCXCV DCXCVI DCXCVII DCXCVII 5550 $ I State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost SECTION DCXCIX Sepa SECTIO SECTION DCCI SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N DCC N DCCII N DCCIII N DCCIV N DCCV 6015 $ SECTION DCCVI Sepa SECTIO SECTION DCCVIII SECTIO SECTIO SECTIO SECTIO ration/Feed Rollers N N DCCIX N DCCX N DCCXI N DCCVII $ DCCXII 9040 SECTION DCCXIII Fusin SECTIO SECTION DCCXV SECTIO SECTIO SECTIO SECTIO g Assembly N N N N N DCCXIV DCCXVI DCCXVII DCCXVII DCCXIX I 2420 $ SECTION DCCXX Fusin SECTIO SECTION DCCXXII SECTIO SECTIO SECTIO SECTIO g Assembly N N N N N DCCXXI DCCXXII DCCXXI DCCXXV DCCXXV V I 3015 I $ SECTION DCCXXVII SECTIO SECTION DCCXXIX SECTIO SECTIO SECTIO SECTIO Fusing Assembly N N N N N DCCXX DCCXXX DCCXXX DCCXXX DCCXXX I II III VIII 360 $ 0 SECTION DCCXXXIV SECTIO SECTION SECTIO SECTIO SECTIO SECTIO Fusing Assembly N DCCXXXVI N N N N DCCXX DCCXXX DCCXXX DCCXXX DCCXL VIII IX XV 401 VII $ 5 SECTION DCCXLI Fusin SECTIO SECTION DCCXLIII SECTIO SECTIO SECTIO SECTIO g Assembly N N N N N DCCXLI DCCXLI DCCXLV DCCXLV DCCXLV I II I 425 V $ 0 SECTION DCCXLVIII SECTIO SECTION DCCL SECTIO SECTIO SECTIO SECTIO Fusing Assembly N N DCCLI N N N DCCXLI $ DCCLII DCCLIII DCCLIV X 451 5 SECTION DCCLV Fusin SECTIO SECTION DCCLVII SECTIO SECTIO SECTIO SECTIO g Assembly N N N N N DCCLVI DCCLVII DCCLIX DCCLX DCCLXI 5550 I $ SECTION DCCLXII Fusin SECTIO SECTION DCCLXIV SECTIO SECTIO SECTIO SECTIO g Assembly N N N N N DCCLXI DCCLXV DCCLXV DCCLXV DCCLXV I II III II 601 $ 5 State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost SECTION DCCLXIX SECTIO SECTION DCCLXXI SECTIO SECTIO SECTIO SECTIO Fusing Assembly N N N N N DCCLX DCCLXX DCCLXX DCCLXX DCCLXX III IV V X 904 II $ 0 SECTION DCCLXXVI SECTIO SECTION SECTIO SECTIO SECTIO SECTIO Maintenance Kit N DCCLXXVIII N N N N DCCLX DCCLXX DCCLXX DCCLXX DCCLXX X XI XII XVII IX $ 2420 SECTION DCCLXXXIII SECTIO SECTION SECTIO SECTIO SECTIO SECTIO Maintenance Kit N DCCLXXXV N N N N DCCLX DCCLXX DCCLXX DCCLXX DCCLXX XVII XVIII XIX XXIV XVI $ 3015 SECTION DCCXC Main SECTIO SECTION DCCXCII SECTIO SECTIO SECTIO SECTIO tenance Kit N N N N N DCCXC DCCXCII DCCXCI DCCXCV DCCXCV V I I 360 I $ 0 SECTION DCCXCVII SECTIO SECTION DCCXCIX SECTIO SECTIO SECTIO SECTIO Maintenance Kit N N DCCC N DCCCI N N DCCXC $ DCCCII DCCCIII VIII 401 5 SECTION DCCCIV Main SECTIO SECTION DCCCVI SECTIO SECTIO SECTIO SECTIO tenance Kit N N N N N DCCCV DCCCVII DCCCVII DCCCIX DCCCX 4250 $ I SECTION DCCCXI Main SECTIO SECTION DCCCXIII SECTIO SECTIO SECTIO SECTIO tenance Kit N N N N N DCCCX DCCCXI DCCCXV DCCCXV DCCCXV I II II 451 V $ 5 SECTION DCCCXVIII SECTIO SECTION DCCCXX SECTIO SECTIO SECTIO SECTIO Maintenance Kit N N N N N DCCCX DCCCXX DCCCXX DCCCXX DCCCXX II III IV IX 555 I $ 0 SECTION DCCCXXV SECTIO SECTION SECTIO SECTIO SECTIO SECTIO Maintenance Kit N DCCCXXVII N N N N DCCCX DCCCXX DCCCXX DCCCXX DCCCXX IX X XI XVI 601 VIII $ 5 State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost SECTION DCCCXXXII SECTIO SECTION SECTIO SECTIO SECTIO SECTIO Maintenance Kit N DCCCXXXIV N N N N DCCCX DCCCXX DCCCXX DCCCXX DCCCXX XVI XVII XVIII XXIII XV $ 9040 SECTI SECTION SECTIO SECTION DCCCXLII SECTIO SECTIO SECTIO SECTIO ON DCCCXL N N N N N DCCC DCCCX DCCCXL DCCCXL DCCCXL DCCCXL IV V VI XXXIX LI 242 III $ Paper 0 Tra y SECTI SECTION SECTIO SECTION DCCCL SECTIO SECTIO SECTIO SECTIO ON DCCCXLVIII N N N N N DCCC DCCCX DCCCLI DCCCLII DCCCLIII DCCCLI V XLVII LIX 301 $ Paper 5 Tra y SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON DCCCLVI N DCCCLVIII N N N N DCCC DCCCL DCCCLI DCCCLX DCCCLX DCCCLXI I I LV Pa VII 360 X $ per 0 Tra y SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON DCCCLXIV N DCCCLXVI N N N N DCCC DCCCL DCCCLX DCCCLX DCCCLX DCCCLX VIII IX X LXIII XV 401 VII $ Paper 5 Tra y SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON DCCCLXXII N DCCCLXXIV N N N N DCCC DCCCL DCCCLX DCCCLX DCCCLX DCCCLX XVI XVII XVIII LXXI XXIII XV $ Paper 4250 Tra y SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON DCCCLXXX N DCCCLXXXII N N N N DCCC DCCCL DCCCLX DCCCLX DCCCLX DCCCLX XXIV XXV XXVI LXXIX XXXI XXIII State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost Paper 4515 $ Tra y SECTI SECTION SECTIO SECTION DCCCXC SECTIO SECTIO SECTIO SECTIO ON DCCCLXXXVIII N N N N N DCCC DCCCL DCCCX DCCCXC DCCCXC DCCCXC II III IV LXXXV XXXIX CI $ II Pa 5550 per Tra y SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON DCCCXCVI N DCCCXCVIII N N CM N CMI N CMII DCCC DCCCX DCCCX XCV CVII CIX $ Paper 6015 Tra y SECTI SECTION CMIV SECTIO SECTION CMVI SECTIO SECTIO SECTIO SECTIO ON N CMV N CMVII N N CMIX N CMX CMIII 9040 $ CMVIII Paper Tra y SECTI SECTION SECTIO SECTION CMXIV SECTIO SECTIO SECTIO SECTIO ON CMXII N N CMXV N N N CMXI CMXIII $ CMXVI CMXVII CMXVIII Duplex 2420 er SECTI SECTION SECTIO SECTION CMXXII SECTIO SECTIO SECTIO SECTIO ON CMXX N N N N N CMXIX CMXXI CMXXIII CMXXIV CMXXV CMXXVI Duplex 3015 $ er SECTI SECTION SECTIO SECTION CMXXX SECTIO SECTIO SECTIO SECTIO ON CMXXVIII N N N N N CMXX CMXXI CMXXXI CMXXXI CMXXXI CMXXXI I II V VII Du X 360 $ ple 0 xer SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON CMXXXVI N CMXXXVIII N N CMXL N N CMXX CMXXX CMXXXI CMXLI CMXLII XV Du VII 401 X $ State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost ple 5 xer SECTI SECTION SECTIO SECTION CMXLVI SECTIO SECTIO SECTIO SECTIO ON CMXLIV N N N N N CML CMXLII CMXLV CMXLVII CMXLVI CMXLIX II I Du 4250 $ ple xer SECTI SECTION CMLII SECTIO SECTION CMLIV SECTIO SECTIO SECTIO SECTIO ON N N CMLV N N N CMLI CMLIII $ CMLVI CMLVII CMLVIII Duplex 4515 er SECTI SECTION CMLX SECTIO SECTION CMLXII SECTIO SECTIO SECTIO SECTIO ON N N N N N CMLIX CMLXI CMLXIII CMLXIV CMLXV CMLXVI Duplex 5550 $ er SECTI SECTION SECTIO SECTION CMLXX SECTIO SECTIO SECTIO SECTIO ON CMLXVIII N N N N N CMLX CMLXIX CMLXXI CMLXXI CMLXXI CMLXXI I II V VII Du 6015 $ ple xer SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON CMLXXVI N CMLXXVIII N N N N CMLX CMLXX CMLXXI CMLXX CMLXX CMLXX X XI XII XV Du VII 904 X $ ple 0 xer SECTI SECTION SECTIO SECTION SECTIO SECTIO SECTIO SECTIO ON CMLXXXIV N CMLXXXVI N N N N CMXC CMLX CMLXX CMLXXX CMLXX CMLXX XVIII XIX XXIII XV 242 VII $ Mail 0 Bo x SECTI SECTION SECTIO SECTION CMXCIV SECTIO SECTIO SECTIO SECTIO ON CMXCII N N N N N CMXCI CMXCIII CMXCV CMXCVI CMXCVI CMXCVI Mail 3015 $ I II Bo x SECTI SECTION M SECTIO SECTION MII SECTIO SECTIO SECTIO SECTIO State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost Mail 3600 $ Bo x SECTI SECTION MVIII SECTIO SECTION MX SECTIO SECTIO SECTIO SECTIO ON N MIX N MXI N MXII N MXIII N MXIV MVII 4015 $ Mail Bo x SECTI SECTION MXVI SECTIO SECTION MXVIII SECTIO SECTIO SECTIO SECTIO ON N MXVII N MXIX N MXX N MXXI N MXXII MXV 4250 $ Mail Bo x SECTI SECTION SECTIO SECTION MXXVI SECTIO SECTIO SECTIO SECTIO ON MXXIV N N N N N MXXX MXXIII MXXV MXXVII MXXVIII MXXIX Mail 4515 $ Bo x SECTI SECTION SECTIO SECTION MXXXIV SECTIO SECTIO SECTIO SECTIO ON MXXXII N N N N N MXXXI MXXXIII MXXXV MXXXVI MXXXVI MXXXVI I II Mail 5550 $ Bo x SECTI SECTION MXL SECTIO SECTION MXLII SECTIO SECTIO SECTIO SECTIO ON N MXLI N MXLIII N N MXLV N MXXXI 6015 $ MXLIV MXLVI X Ma il Bo x SECTI SECTION SECTIO SECTION ML SECTIO SECTIO SECTIO SECTIO ON MXLVIII N N MLI N MLII N MLIII N MLIV MXLVII MXLIX $ Mail 9040 Bo x SECTI SECTION MLVI SECTION SECTION MLVIII SECTIO SECTIO SECTIO SECTIO ON MLVII N MLIX N MLX N MLXI N MLXII MLV $ TOTAL State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION DCXLIV Cons SECTION DCXLV Model SECTIO SECTIO SECTIO SECTIO umable Parts N N N N DCXLVI DCXLVII DCXLVII DCXLIX I Cost (B) SECTIO SECTION SECTION SECTION MLXVI SECTION SECTIO SECTIO SECTIO N MLXIV MLXV MLXVII N N N MLXX MLXIII MLXVIII MLXIX SECTION MLXXI 3. The Total Cost listed in (A) and (B) above, must also be listed in the table below: SECTION MLXXII SECTION SECTION MLXXIV Cost MLXXIII Total SECTION SECTION MLXXVI MLXXV (A) SECTION SECTION MLXXVIII MLXXVII (B) SECTION SECTION MLXXX MLXXIX (C) Total SECTION MLXXXI SECTION MLXXXII Line (C) above will be used to determine the lowest cost received from responsive Bidders for evaluation purposes only. If awarded the contract, the rates provided in Attachment 2 – Cost Sheet are binding throughout the term of the contract. SECTION MLXXXIII SECTION MLXXXIV ** Please see Exhibit B for a detailed listing of the printer types and serial numbers along with the Statement of Work which outlines detailed description of the work to be performed and duties of all parties. SECTION MLXXXV SECTION MLXXXVI SECTION MLXXXVII Note: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. State of California RFQ CPD16-0001 Department of Motor Vehicles

SECTION MLXXXVIIIATTACHMENT 3 – PAYEE DATA RECORD, STD. 204

All bidders must provide a signed copy of the Payee Data Record with their response as Attach- ment 3. The form is available at this website link:

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf State of California RFQ CPD16-0001 Department of Motor Vehicles

ATTACHMENT 4 – CALIFORNIA SELLER’S PERMIT A copy of each bidder’s (and any affiliate that makes sales for delivery into California as applicable) current seller’s permit or certification of registration issued by the California State Board of Equalization must be included in the bidder’s response as Attachment 4. This solicitation and any resulting contract shall be subject to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code.

ATTACHMENT 5 – BIDDER DECLARATION FORM

All Bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response as Attachment 5. State of California RFQ CPD16-0001 Department of Motor Vehicles http://www.documents.dgs.ca.gov/pd/poliproc/master-biddeclar08-09.pdf

Forms 1. ATTACHMENT 6 – CA SECRETARY OF STATE (SOS)/FICTITIOUS BUSINESS NAME

A copy of each bidder’s current California Secretary of State’s listing or Fictitious Business Name listing, if applicable, must be included in the bidder’s response as Attachment 6 at the time bid is due. State of California RFQ CPD16-0001 Department of Motor Vehicles

If your company is a Corporation, a Limited Liability Company (LLC), a Limited Liability Partnership (LLP), or a Limited Partnership (LP), you must be registered with the California Secretary of State (SOS) to be awarded a contract. For Corps, LLCs, and LPs, a screen print from the SOS website showing your status as active will meet this requirement. For LLPs, a copy of your Certificate of Status from the SOS dated within the last 6 months is required. The contact information for the SOS is http://kepler.ss.ca.gov or call (916) 657-5251. If your company is a Sole Proprietor or a Partnership, registration with the SOS is not required.

Fictitious business name Companies “doing business as” (dba) a different name than as registered with the California Secretary of State, must include a valid Fictitious Business Name Statement with their submission. This statement is filed with the California County in which your firm conducts business, and is valid for five years from the date it was filed in the office of the County Clerk. When a company has no place of business in California, they shall file with the County Clerk of Sacramento County at www.finance.saccounty.net/Tax/BusLicForms.asp. State of California RFQ CPD16-0001 Department of Motor Vehicles

ATTACHMENT 7 – SMALL BUSINESS / NON-SMALL BUSINESS PREFERENCES

If claiming the small business or non-small business preference, bidders must fill out the following information (II and V) and provide the requested documents/explanation (refer to III and IV below).

I. NOTICE TO ALL BIDDERS: Per California Government Code Section 14835, et. seq. requires that a five percent (5%) preference be given to contractors who qualify as a certified small business or to non-small business bidders that submits a written commitment to subcontract at least twenty-five percent (25%) of its total bid price with one or more small business (es). Questions regarding Small Business Preference approval and requests for a copy of the regulations should be directed to the Office of Small Business and Disabled Veteran Business Certification (OSDC) under the Department of General Services at (916) 375-4940.

II. Bidders desiring to claim preference as a certified small business or non-small business subcontractor must complete the following and return with the bid response to be eligible for the preference.

1. Are you (Prime Contractor) claiming preference as a small business?

Yes No

If yes, indicate your OSDC Reference Number: ______

2. If applicable, is the subcontractor a certified small business?

Yes No

If yes, submit a written commitment to subcontract at least twenty-five percent (25%) of its total bid price with one or more small businesses. The required list of California certified small business subcontractors must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor. Also, indicate the OSDC Reference Number for each subcontractor: ______

III. Submit a copy of the small business certification approval letter for either the prime contractor or subcontractor issued by the Office of Small Business and Disabled Veteran Business Certification with your bid response.

IV. Certified small businesses and disabled veteran businesses listed as subcontractors must perform a "commercially useful function" in the performance of the contract. The term “commercially useful function” is defined in Government Code Section 14837(d) (4) and in Military and Veterans Code Section 999(b) (5) (B).

Bidder must provide a written explanation delineating what Commercially Useful Function each certified small business or certified disabled veteran business will provide for this RFQ.

IV. DECLARATION:

By signing below with inclusion of the date of signature, the undersigned bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California that the information set forth above is true and correct.

______Name and Title (Type or Print)

______Signature Date

______Firm Name

______Street Address

______City State Zip Code

______Telephone Number (including Area Code)

ATTACHMENT 8 - CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM REQUIREMENT AND INCENTIVE State of California RFQ CPD16-0001 Department of Motor Vehicles

DVBE REQUIREMENT: THE DVBE REQUIREMENT HAS BEEN WAIVED FOR THIS SOLICITATION.

DVBE INCENTIVE: In order to meet the California Disabled Veteran Business Enterprise Incentive, bidders must be, or partner with, a California Certified DVBE. All certified DVBE’s must perform a “commercially useful function” in the performance of the contract. For more information regarding the DVBE incentive, please review the Department of General’s website at http://www.documents.dgs.ca.gov/pd/poliproc/Master-DVBEIncentiveRequireGoodIT11_1215.pdf. If utilizing method A1.c or A2.c in the link provided, submit signed agreement with bid response (Attachment 9).

Note: DVBE Incentive is applied during the evaluation process and is only applied for responsive bids from responsible bidders proposing the percentage(s) of DVBE participation for the incentive(s) specified below:

Confirmed DVBE Participation of: DVBE Incentive: 5% and Over 5% 4% - 4.99% inclusive 4% 3% - 3.99% inclusive 3% ADDITIONAL INFORMATION: Certified small businesses and disabled veteran businesses listed as subcontractors must perform a "commercially useful function" in the performance of the contract. The term “commercially useful function” is defined in Government Code Section 14837(d) (4) and in Military and Veterans Code Section 999(b) (5) (B). The Disabled Veteran Business Enterprise Declarations (STD. 843) form is completed by a California certified DVBE owner and DVBE managers of the DVBE who will be participating in the awarded purchase document. The Std. 843 must be submitted with the bid response if the bidder is either a certified CA DVBE or subcontracting with a certified CA DVBE. The STD 843 may be found on the following website: http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

Note: Per Senate Bill 548…If for this agreement contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then contractor must within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify in a report to the awarding department: (1) the total amount the prime contractor received under the contract; (2) the name and address of the DVBE(s) that participated in the performance of the contract; (3) the amount each DVBE received from the prime contractor; (4) that all payments under the contract have been made to the DVBE(s); and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)). Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10.

Forms 2. ATTACHMENT 9 - DVBE SUBCONTRACTOR AGREEMENT PART A: NAMED PARTIES This Agreement is entered into between Contractor: , hereinafter referred

(Contractor Name) State of California RFQ CPD16-0001 Department of Motor Vehicles to as Bidder, and DVBE subcontractor:

, hereinafter referred

(DVBE Subcontractor Name) to as Subcontractor, on:

, consisting of the following conditions:

(Date)

1. Bidder has bid or intends to bid on a solicitation issued by the State of California, Department of Motor Vehicles, hereinafter referred to as DMV. The DMV will enter into a contract (the primary agreement) with the Bidder if the Bidder is awarded the contract.

2. Bidder has proposed the Subcontractor as a disabled veteran business enterprise subcontractor in the bid; and Bidder intends to employ the subcontractor to perform certain work or services under the primary agreement if the Bidder is awarded the DMV contract.

3. Subcontractor intends to provide certain work or services or products/goods under the primary agreement if the contract is awarded to the Bidder.

PART B: The State requires the Bidder to provide, prior to the contract award, a written agreement signed by the Bidder and each disabled veteran business enterprise subcontractor proposed by the Bidder in the bid proposal submitted to the State, to include certain terms and conditions specified below. These written agreements shall become null and void if the Bidder is not awarded a contract as result of this bid invitation.

Bidder and the Subcontractor agree that, in the event the DMV awards the primary agreement to the Bidder, the Bidder will employ the Subcontractor to provide goods and/or services in accordance with the following terms and conditions:

The term of this Agreement . The parties estimate 1. is: that the goods and/or services will be provided/performed by the Subcontractor within the contract term.

2. The parties estimate that the goods and/or services will be provided/performed by the Subcontractor commencing on: / / and completed by: / /

3. The rate and conditions of payment by the Bidder to the Subcontractor are:

4. The percentage of the entire primary contract to be awarded to the Subcontractor is: %. (Must commit at least 3% of the entire bid amount unless otherwise specified within the solicitation.)

5. Description of services and/or goods to be performed/supplied by the DVBE Subcontractor:

(Attach Additional Sheets If Necessary) This Agreement has been executed by the parties identified below: Bidder’s Company Name: Subcontractor’s Company Name:

By (Authorized Signature): Date Signed: By (Authorized Signature): Date Signed: State of California RFQ CPD16-0001 Department of Motor Vehicles

Printed Name and Title of Person Signing: Printed Name and Title of Person Signing: State of California RFQ CPD16-0001 Department of Motor Vehicles

ATTACHMENT 10 – COMMERCIALLY USEFUL FUNCTION FOR SMALL BUSINESS AND/OR DVBE SUBCONTRACTORS

If bidder is utilizing a certified Small Business and/or DVBE subcontractor, the bidder must answer the following questions for subcontractor that is proposed in their response to this solicitation.

1. Provide detailed description and percentage of work to be completed by prime contractor:

2. Provide detailed description and percentage of work to be completed by small business and/or DVBE subcontractor:

3. Explain how subcontractor meets the Commercially Useful Function criteria:  Is responsible for a distinct element of the work of the contract

 Carries out its obligation by actually performing, managing or supervising the work involved

 Performs work that is normal for its business, services and functions

 Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices

 Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.