Board of Finance s4

BOARD OF FINANCE Minutes of the February 10, 2016 SPECIAL Meeting

Chairman Paul Harrington called the SPECIAL meeting of February 10, 2016, to order at 6:30 P.M.

Board Members Present: Paul Harrington, Chairman Cornelius O’Leary Michael Ciarcia Malcolm Hamilton Dennis Gragnolati (Arrived 6:40 PM/left early) David Weigert Norman Boucher Stephan Brown, Jr.

Board Members Absent: None

Also in Attendance: Catherine Cabral, Finance Director Elizabeth Duffy, Tax Assessor Alan Gannuscio, Planning and Zoning Comm Sandra Ferrari, Registrar of Voters Douglas Hamilton, Registrar of Voters

Norman Boucher, Alternate Member, will be voting for Board Member Dennis Gragnolati for this evening’s proceedings.

PUBLIC INPUT REGARDING BOF MATTERS ONLY:

There was none.

BUDGET PRESENTATIONS:

A. Assessor

Elizabeth Duffy, Tax Assessor, was present.

Ms. Duffy began by stating she is requesting to increase her hours to forty hours per week. She stated the job is recommended at 35 hours per week, but averages 55 to 60 hours per week. She stated she needs more help and is asking for overtime or a Part-Time person. She stated there are some very difficult properties in town to appraise. She stated there has also been issues with motor vehicles since DMV upgraded their computer system. Board of Finance Minutes of February 10, 2016 Special Meeting Page 2

Ms. Duffy stated she has been diligently working to resolve the issue with the rental car companies. She stated she has been out photographing the vehicles and working with DMV, and many vehicles have been returned back to Windsor Locks.

Ms. Duffy stated she is also asking for an increase of $3,700.00 for Professional and Technical Serv-Data Processing, which is for a software program to assist when taxpayers do not declare their assets. She stated included in that is also $700.00 for manuals.

Ms. Duffy stated she recommends hiring a full-time certified person. Cornelius O’Leary asked if in hiring a full time certified person, if she would generate additional revenue that would more than cover the additional salary line increase. Ms. Duffy stated absolutely.

Chairman Harrington stated the Board will not be able to act on this budget this evening and asks that Ms. Duffy return on February 17, 2016, with the information the Board requires to make a decision. Ms. Duffy stated she also has a transfer request that needs to be addressed. The Board will discuss further on February 17, 2016.

B. Board of Assessment Appeals

Elizabeth Duffy, Tax Assessor, is present.

Ms. Duffy stated that Joe Tria is the Chairman of the Board of Assessment Appeals, who is not present this evening.

Ms. Duffy stated there is no change to their budget from the previous year.

The Board stated they will act on this budget on February 17, 2016.

C. Planning and Zoning Commission

Alan Gannuscio was present.

Mr. Gannuscio began by stating they are asking for an increase for the recording secretary, since they will be holding special meetings for the plan and development. He stated they are asking for an additional $400.00, based on 4 additional meetings at $100.00 per meeting. He stated the monthly stipend remains the same and if there are no additional meetings, the additional requested will not be paid. Board of Finance Minutes of February 10, 2016 Special Meeting Page 3

Mr. Gannuscio also stated there is an increase for the Prof & Tech Consultant of $3,000.00. He stated that Mike O’Leary will come back on a limited basis. He also stated there are UCONN students that will also help with the plan.

Mr. Gannuscio then stated there is also an increase for Printing and Binding Plan of Development.

Chairman Harrington asked the Board for any further questions. There were none. Chairman Harrington thanked Mr. Gannuscio for attending.

D. Registrar of Voters

Sandra Ferrari and Douglas Hamilton were present.

Sandra Ferrari began by stating this is a presidential election year, therefore their expenses have increased. She stated the salaries and wages have increased by $800.00 to extend the office hours by forty hours in October and November, and $500.00 is a wage differential for becoming certified.

Mr. Hamilton stated the other significant increase is for Education and Training. He stated each time we go for certification it is $250.00 per individual, which is for 8 classes of 4 to 5 hours each, with an exam after each class.

Ms. Ferrari stated that Moderator Training has also increased, since the class has increased from $20.00 per person to $60.00 per person. She then stated they have also included funds for two referendums in the election services line.

Paul Harrington asked the Board for any further questions. There were none. Chairman Harrington thanked Ms. Ferrari and Mr. Hamilton for attending.

DISCUSS AND ACT ON PRESENTED BUDGETS:

C. Planning and Zoning Commission

After brief discussion, Michael Ciarcia made a motion to approve the Planning and Zoning Commission budget at $13,043.00, reducing the S & W Period/Secty Line to $5,193.00. Malcolm Hamilton seconded the motion. All were in favor. The vote was 6-0, and the motion was approved. Board of Finance Minutes of February 10, 2016 Special Meeting Page 4

D. Registrar of Voters

After brief discussion, Norman Boucher made a motion to approve the Registrar of Voters budget at $42,850.00, reducing the election services line by $2,500.00. Michael Ciarcia seconded the motion. All were in favor. The vote was 6-0, and the motion was approved.

PUBLIC INPUT REGARDING BOF MATTERS ONLY:

There was none.

CHAIRMAN’S INPUT:

Michael Ciarcia asked Ms. Cabral for an update on the revenues, which he requested last evening. Ms. Cabral stated she reviewed the figures and updated the Board.

Cornelius O’Leary questioned the format and consistency in the budget spread sheets. He stated they do not show the percentage or the difference. Ms. Cabral reviewed with the Board of how they would like the spread sheets set up.

Michael Ciarcia questioned if there are any updates on the percentage calculation of the fund balance.

Chairman Harrington asked the Board on their opinion regarding the quantity of Annual Reports to print. He then stated we can order 150, and if additional are needed we can order more at a later date. The Board agreed on ordering 150 copies.

A motion was made by Norman Boucher, seconded by Cornelius O’Leary, to adjourn. The vote was unanimous and the meeting stood adjourned at 8:30 PM.

Respectfully Submitted,

Linda A. Kuchta Recording Secretary