Indiana Library and Historical Board

MINUTES INDIANA LIBRARY AND HISTORICAL BOARD October 13, 2017 Indiana State Library Room 401

I. CALL TO ORDER AND INTRODUCTIONS

The Business meeting of the Indiana Library and Historical Board was called to order by Ms. Laurel Setser at 10:00 am. Board members present were Mr. Tom Neuffer, and Mr. William Bartelt, and Mr. Joe Skvarenina, Mr. Bob Barcus was unable to attend. Also present were, Jacob Speer, Director of the Indiana State Library and Chandler Lighty, Director of the Indiana Historical Bureau.

Others present were: Anders-Jordan, Katrice, State Library Ansty, Maggie, State Library Bruder, Connie, State Library Clifton, Jennifer, State Library Downs, Angela, State Library Fiechter, Bethany, State Library Knapp, Wendy, State Library Lewis, Jocelyn, State Library Patton, Lauren, State Library Smith, Stephanie, State Library Wekluk, John, State Library

II. INDIANA LIBRARY AND HISTORICAL DEPARTMENT BUSINESS

10-1-17 The agenda was presented for approval with flexibility. Mr. Skvarenina moved and Agenda Mr. Bartelt seconded:

TO APPROVE THE AGENDA WITH FLEXIBILITY. Motion passed.

10-2-17 The minutes of the August 11, 2017 were presented for approval as presented. Mr. Skvarenina Minutes moved and Mr. Neuffer seconded:

TO APPROVE THE MINUTES AS PRESENTED. Motion passed. 10-3-17 Mr. Speer presented the Personnel Report for approval as presented. New Hires: Hayley ISL McCoy, Library Tech 4, Circulation Support Division, effective July 31, 2017; Angela Fox, Personnel Librarian 1, Library Development Office, effective August 14, 2017. Retirements/Resignations: Report Luke MacGregor, Governor’s Summer Intern, Administration, last day worked August 11, 2017 Mr. Bartelt moved and Mr. Neuffer seconded:

TO APPROVE THE ISL PERSONNEL REPORT AS PRESENTED. Motion passed.

10-4-17 Mr. Speer presented the Financial Report for approval as presented. Mr. Skvarenina moved and Mr. ISL Financial Neuffer seconded: Report TO APPROVE THE ISL FINANCIAL REPORT AS PRESENTED. Motion passed

10-5-17 Mr. Speer presented the Talking Book and Braille Library Patron Confidentiality Policy for Talking Book approval as presented. Mr. Neuffer moved and Mr. Skvarenina seconded: and Braille Library Patron TO APPROVE THE TALKING BOOK AND BRAILLE LIBRARY PATRON Confidentiality CONFIDENTIALITY POLICY AS PRESENTED. Policy Motion passed.

10-6-17 Mr. Speer presented the Patron Code of Conduct for approval. Mr. Bartelt moved and Mr. Patron Code Skvarenina seconded: of Conduct TO APPROVE THE PATRON CODE OF CONDUCT AS PRESENTED. Motion passed.

10-7-17 Mr. Speer presented Saturday Hours for the Indiana State Library for approval. Mr. Skvarenina Saturday moved and Mr. Neuffer seconded: Hours TO APPROVE SATURDAY HOURS FOR THE INDIANA STATE LIBRARY AS PRESENTED. Motion passed 10-8-17 Mr. Lighty presented the Financial Report for approval as presented. Mr. Bartelt moved and Mr. IHB Neuffer seconded: Financial Report TO APPROVE IHB FINANCIAL REPORT AS PRESENTED. Motion passed. 10-9-17 Mr. Lighty presented the approval for the Historical Marker Removal of Patrick Henry Sullivan in IHB Boone County, Indiana. Mr. Bartelt moved and Mr. Neuffer seconded: Historical Marker Report TO APPROVE THE HISTORICAL MARKER REMOVAL OF PATRICK HENRY SULLIVAN IN BOONE COUNTY, INDIANA AS PRESENTED. Motion passed.

10-10-17 Ms. Knapp and Ms. Bruder discussed the State Library Public Services and Statewide Services Associate reports that are included in the packet. Director Public Services; Associate Director Statewide Services

10-11-17 Mr. Speer stated that the Institute Museum Library Services (IMLS) is reviewing our 5 year plan, ISL Director submitted in June. Mr. Speer also stated that the Governor’s office approves of the merger between Report the Indiana State Library and Indiana Historical Bureau. The RFP for the public library Internet Consortium was released. ISL expects to award the contract to a vendor by the end of the year. Mr. Speer also stated that over 60 years of photos from the Indianapolis Times have been donated to the Library. 10-12-17 Mr. Lighty IHB Director I. Administrative/Legislative Report A. Oral History B. Staff Report: Mr. Lighty is attended a conference at the Indiana Historical Society for 3 weeks in November 2017. C. Revised metrics II. Historical Marker Program A. 2016-2017 Marker Cycle 1. 14 markers manufactured and/or installed to date 2. 3 texts done pending final applicant approval (Booth Tarkington, Miami Indiana Cemetery, Madam C.J. Walker) B. 2017-18 Marker Cycle Applications 1. 2 texts pending applicant “Acceptance of Text” forms 2. 2 texts being reviewed by applicants 3. 3 texts in progress 4. 18 texts pending C. Upcoming Dedication: 1. October 27: Caroline Scott Harrison (Indianapolis) III. Outreach/Collaborations A. Wabash River History at Purdue B. National Digital Newspaper Program meeting in DC C. County Historian Regional Meetings-Kokomo, Petersburg, Valparaiso D. “Searching for Lincoln” program at HIS E. Spanish Flu in Indiana exhibit at Ohio Street entrance F. Ohio River National Freedom Corridor UGRR Conference, Earlham G. Hoosier Women in STEM Wikipedia Edit-a-thon H. Suffrage Centennial Planning I. Marker dedications since last report 1. Creek Chub Bait Company (Garrett, Dekalb Co.) 2. FBI Agent Nelson Klein (College Corner, Union Co.) 3. Erwin “Cannon Ball” Baker (Indianapolis) 4. Union Literary Institute (Randolph County) 5. German Newspapers’ Demise (Indianapolis) 6. “The Colored School” (Monroe County) re-dedication J. Talking Hoosier History (Spanish Influenza and Halloween episode)

III. INDIANA STATE LIBRARY FOUNDATION REPORT

10-13-17 Mr. Speer stated that the Indiana State Library Foundation Golfing out raised over $5,000 and that ISL over 40 people came out to support the Foundation. The Foundation will meet in December 2017 to Foundation talk about the budget for the upcoming 2018 year. Report

IV. OLD AND NEW BUSINESS INDIANA LIBRARY AND HISTORICAL BOARD BUSINESS

10-14-17 Mr. Speer stated that the Indiana Library Federation is getting a survey together and Mr. Speer Old and would like for the Indiana Library Historical Board to be involved in the survey. New Business

Next meeting date: December 1st, 2017 10:00am

Meeting adjourn: 11:10am it was moved by Mr. Bartelt and Mr. Skvarenina seconded: