OPO/DLA Partners Guide to Social Media

Letter/Email from Hospital CEO to Another Leader (Hospitals, Vendors, Board Members, Rotary) Letter Format: [Other Leader’s Name] [Title] [Address] [City, State ZIP]

Email Message Line: Join [HOSPITAL NAME] in supporting the National Hospital Organ Donation Campaign

Dear [CONTACT NAME]:

Recently, [OUR HOSPITAL /NAME OF HOSPITAL] joined other area hospitals and [OPO’s NAME] in the National Hospital Organ Donation Campaign. This campaign challenges hospitals to educate employees and the community about the crucial need for organ, eye, and tissue donation. We encourage individuals to register as donors and provide them with opportunities to sign up. The goal of the campaign is to register 300,000 new donor designations by May 2014.

The hospital campaign is a special effort of the Workplace Partnership for Life (WPFL), an initiative sponsored by the U.S. Department of Health and Human Services, Health Resources and Services Administration to enlist companies and organizations to be partners in promoting donor registration.

Don’t miss your opportunity to be involved. Every day, more people are added to the national organ transplant waiting list—which already exceeds 120,000—and each week, more than 100 individuals die because there simply are not enough organs available to meet the need. Thousands of others whose lives would benefit from the gift of organ, eye, and tissue donations continue to wait and hope.

Please join me and [HOSPITAL NAME] today, as we partner with [OPO/DLA NAME] to bring the campaign to [NAME OF CITY OR REGION]. For more information and details on ways [RECIPIENT ORGANIZATION’s NAME] can become actively involved in the WPFL Hospital Campaign, please contact [OPO CONTACT NAME] at [OPO CONTACT’s PHONE NUMBER AND/OR EMAIL ADDRESS].

In helping to spread this message, you will be saving lives. Thank you for caring—and for your support. Sincerely, [Name] [Title] Letter/Email from Hospital CEO to All Staff Letter Format: [Employee Name] [Hospital Name] [Address] [City, State ZIP] OR Email Message Line: Join me in our hospital’s support for the Workplace Partnership for Life (WPFL) Hospital Campaign

Dear [HOSPITAL NAME] staff member:

[HOSPITAL NAME] is pleased to announce we have joined the WPFL Hospital Campaign as a Hospital Partner. Sponsored by the U.S. Department of Health and Human Services, Health Resources and Services Administration, this campaign brings together National Partners (national associations and advocacy groups in the healthcare sector), regional and local organ, eye, and tissue donation organizations, and hospital partners to educate hospital communities on the importance of signing up to be organ, eye, and tissue donors. The goal of the campaign is to register 300,000 new organ donors by May 2014.

Every day new people are added to the national organ transplant waiting list which now exceeds 120,000 people whose life depends on an organ transplant. This week more than 100 of them will die because not enough organs are available. Thousands of others whose lives would benefit from the gift of eye and tissue donation continue to wait and hope.

It doesn’t have to be that way. Each day, on average, 78 Americans receive life-saving organ transplants, and thousands benefit from cornea and tissue transplants. These extraordinary gifts have been selflessly donated by ordinary people—individuals like you—who took just a few minutes in a busy day to record their decisions to become organ, eye, and tissue donors.

I am writing to urge your active involvement in the WPFL Hospital Campaign. As a Hospital Partner in this initiative, we encourage all members of our staff to join with our partner organ donation organization [OPO NAME] in educating our hospital community on the critical need for donation and providing opportunities for people to sign up as organ, eye, and tissue donors.

(Option 1) As a first step in our hospital’s commitment to this important campaign, I urge you to join me in registering your own generous decision to be an organ, eye, and tissue donor. To learn more about donation and to sign up as a future donor on [YOUR STATE]’s registry, please visit www.organdonor.gov. By taking a few minutes to register, you ensure that your desire to give this gift is officially recorded. You may someday be able to give the priceless gifts of life, sight, and mobility to another. (Option 2) As part of this initiative, we will offer three brief sessions to give all our employees the opportunity to learn more about organ, eye, and tissue donation, and to make sign-up convenient.

 [DATE] at [TIME] in [PLACE]  [DATE] at [TIME] in [PLACE]  [DATE] at [TIME] in [PLACE]

(Option 3) As part of this initiative, we will host an employee registration drive on [DATE] at [TIME] in [PLACE].

In the months ahead, you’ll hear more about [HOSPITAL NAME]’s participation in this important campaign. For event information and details on ways you can become actively involved, contact [HOSPITAL CHAMPION’S NAME AT CONTACT INFORMATION] or visit www.organdonor.gov.

Please join me now in supporting our involvement and in spreading this message that helps us to literally save lives. Thank you for caring—and for your support.

Sincerely, [Name] [Title]