Southborough Town Council s2

Minutes 27 July 2006

SOUTHBOROUGH TOWN COUNCIL

Minutes of the Southborough Town Council meeting held on 27 July 2006 in the Council Chamber, 137 London Road, Southborough. Kent. TN4 0ND

MEMBERS PRESENT: Cllr Poile (Town Mayor), Mrs Morton (Deputy Mayor), Bannister (arrived 7.50 p.m), Bridgland, Handcock, Ms Hill, Lohmann, Mrs Marsh, O’Sullivan and Peake.

OFFICERS PRESENT: Ms Wickens and Miss Playford.

28. APOLOGIES and REASON FOR ABSENCE – The following apologies were received, noted and accepted. Cllrs Mrs Banks-Murayama, family commitments, Mrs Bannister, unable to access the building, Belchem, on holiday, Billingham, previous work commitments, Mrs Jedrzejewski, on holiday, Knights, unwell and Cllr Ooi had another meeting. No apologies were received from Cllr Mrs Gillmore.

29. PREJUDICIAL and PERSONAL INTERESTS – No Interests were Declared.

30. PUBLIC OPEN SESSION – There were no members of the public present and one member of the press present.

31. TOWN COUNCIL MINUTES – The Town Council RESOLVED that the minutes of the Full Town Council meeting held on 1 June 2006 and the Extra Ordinary meetings held on 20 June and 12 July 2006 be signed as a correct record, providing 21 i) O’Sullivan is correctly spelt and paragraph two providing “to” is inserted after Tunbridge Wells Borough Council.

32. TOWN MAYORS ANNOUNCEMENTS – The Town Mayor presented a written report on his recent engagements, some had been joint engagements with the Deputy Mayor. He also advised Members that Southborough could have a plastic bottle-recycling bin in the Yew Tree Road car park but two parking spaces would be lost. Members RESOLVED to accept the Borough Council’s offer.

33. COMMITTEE PROCEEDINGS – The Town Council RESOLVED to approve the minutes of the following Committees:

 Planning and Transportation – 30 May, 12 June, 26 June and 10 July 2006.  Parks and Cemetery – 3 July 2006.  Development Board – 4 July 2006.  Finance and General Purposes – 15 June and 13 July 2006.

34. APPOINTMENTS TO COMMITTEE i) It was RESOLVED not to appoint a member to fill the vacancy on the Planning and Transportation Committee. ii) It was RESOLVED to remove Mrs Morton from the In Bloom Committee. iii) It was RESOLVED to co-opt the County and Borough Councillors (Standing Order 41d) refers. 35. KAPC REPORT – Cllr Handcock gave an overview on the recent meeting he had attended at Cranbrook. The Clerk was asked to find out why he was not on the list of attendees in the minutes.

36. APPOINTMENT OF COMMUNITY GOVERNOR – It was RESOLVED to appoint Mr Martin Betts. It was further RESOLVED that the mayor should write to the Head congratulating her on recent OFSTED report.

37. MOTION i) Cllr Mrs Morton proposed the following motion:

“That this Council wishes to encourage the school children of Southborough to participate in civic responsibilities by joining a “Litter Pick Day”.

The motion was duly discussed and upon voting the motion was carried. It was agreed that this would be done in conjunction with the Borough Council’s National day.

38. CONFIDENTIAL ITEMS.

It was RESOLVED that during consideration of the following items of business the press and public would be temporarily excluded: i) Confidential Council and Committee proceedings – The Town Council RESOLVED to approve the following confidential minutes:

 Council Meeting – 1 June 2006.  Development Board – 4 July 2006.  Parks and Cemetery – 3 July 2006.  Finance and General Purposes 15 July and 13 July 2006. ii) Health and Safety – The Town Council discussed the report from the Clerk and RESOLVED to use ROSPA as recommended. Cllr Bannister agreed to attend the initial meeting. iii) Sunrise Centre/Meadow School – The Town Council RESOLVED to sign and seal the documents for the wayleave across the Common.

There being no further business the Town Mayor thanked Members for their attendance and closed the meeting at 8.55 p.m.

TOWN MAYOR