Florida Atlantic University s8

Florida Atlantic University Student Government Boca Raton House of Representatives 9th Legislative Session 19 June 2015

AGENDA

Call to Order

Pledge of Allegiance

Roll Call

Approvals 12th June 2015 Minutes 19th June 2015 Agenda

Open Forum (3 min. per person, followed by 2 min. questions)

Speaker’s Appointements Parliamentarian

Student Government Advisor’s Report: Shontae White- SI Director Allison Rodgers- New SG Advisor Claire Good- New Dean of Students (5 min. report; 3 min. questions)

President’s Report: Kathryn Edmunds (5 min. report; 3 min. questions)

Governor’s Report: Christopher Ferreira (5 min. report, 3 min. questions)

GAC Programs Report: (5 min. report, 3 min. questions)

Chair Reports: Naira Castilhos- Campus Action Ways and Means- Nicholas Maltais Evan Harrow- Rules and Policies (3 min. report; 3 min. questions) Speaker of the House Report: Robert Marriaga (5 min. report; 3 min. questions)

House Forum (2 min. per Representative; 2 min. questions)

Vetoed Business: NONE

Tabled Business: NONE

Old Business: NONE

New Business: BRHB-15-28

In-House Elections:

Oath of Office:

Open Forum (3 min. per person, followed by 2 min. questions)

Announcements & Reminders:

Next House Meeting Friday, 26 June 2015: 3:30 PM

Committee Meetings TBA

Final Roll Call

Adjournment Last Name First Name Email Phone Number Unexcused Committee 1 Barcenas Nicole [email protected] 954-415-2347 WM

2 Borja Allan [email protected] 954-673-3418 CA

3 Castilhos Naira [email protected] 954-599-7573 CA

4 Crain Alec [email protected] 352-223-0148 CA

5 Dunne Ian [email protected] 954-415-1326 RP 6 Harrow Evan [email protected] 954-559-5310 RP

7 Hittner David [email protected] 561-713-3489 WM

8 June Henry [email protected] 904-864-4898 RP

9 Lawless Emily [email protected] 561-900-8125 N/A

10 Maltais- Nicolas [email protected] 954-618-3558 WM Dansereau 11 Marriaga Robert [email protected] 754- 265-2735 N/A

12 Meyerson Matt [email protected] 954-614-1109 CA

13 Mire Joshua [email protected] 561-351-9280 WM

14 Reyes Adrian [email protected] 561-305-7351 CA 15 Smith Adam [email protected] 941-920-0632 WM 16 Stone Shawn [email protected] 561-628-4091 RP Boca Raton House of Representatives

Boca Raton House of Representatives House Meeting June 12, 2015

Last Name First Name First Second A B C D E F G H I J 1. Barcenas Nicole P P 2. Borja Allan P P 3. Castilhos Naira P P 4. Crain Alec P P 5. Dunne Ian P P 6. Harrow Evan A A 7. Hittner David P P 8. June Henry P P 9. Lawless Emily P P Maltais- Nicolas P P 10. Dansereau 11. Marriaga Robert P P 12. Meyerson Matt P P 13. Mire Joshua P P 14. Reyes Adrian P P 15. Smith Adam P P 16. Stone Shawn P P 12 JUNE 2015

CALL TO ORDER 3:36PM

PLEDGE OF ALLEGIANCE

ROLL CALL

APPROVALS JUNE: MOVE TO APPROVE THE 29TH MAY 2015 MINUTES, SECOND CRAINE MEYERSON: MOVE TO APPROVE THE 12TH JUNE 2015 AGENDA, SECOND MIRE

OPEN FORUM MARRIAGA: IT’S BEEN A GREAT NINE DAYS AS SPEAKER, THANK YOU FOR YOUR PATIENT, I WANT TO RECOGNIZE EVERYONE IN HERE, THE GAC, PAC, UP, WELCOME TO THE HOUSE CHAMBERS STONE: I WANT TO THANK EVERYONE FOR ADAPTING TO THE LOCATION SMOOTHLY FOR TODAY

PRESIDENT’S REPORT KATHRYN EDMUNDS: FSA- FLORIDA STUDENTS ASSOCIATION, IT’S WHERE ALL THE STUDENT BODY PRESIDENTS COME TOGETHER, MOST LIKELY TO DISCUSS STATE LEGISTLATION AND HOW TO HELP STUDENTS AS A WHOLE ACROSS THE STATE, VERY AGGRESSIVE AND HAVE ALLOWED FAU TO HOST A STRATIGIC PLANNING SUMMIT, BOARD OF TRUSTIES MEETING THE SECOND ONE, THE COMMITITEES THIS TUESDAY, I HAVE BEEN ASKED TO BE ON THE STUDENT AFFAIRS POLICY COMMITTEE SPECIFICALLY AS WELL AS GOV RELATIONS, IF ANYONE HAS ANY THOUGHTS WE ARE OPENING IN THAT, IN THE FUTURE WE ARE LOOKING AT SEXUAL ASSULT AND CONDUCT FOR THE UNIVERSITY AS WELL AS THE CODE OF CONDUCT 4.006, ALSO LOOKING TO ADVISE THAT, WHAT ARE WE HOLDING STUDENTS ACCOUNTABLE TO, IS IT ENOUGH, DO WE NEED TO HOLD THEM TO A HIGHER STANDARD, THE RATS MOUTH HAS MOVED LOCATIONS TO LOT 5, THIS LOCATION CAN NOT BE CHANGED, LAWS AND POLICIES THROUGH AN ASSOCIATION THAT DEALS WITH COLLEGE FOOTBALL TEAMS, HOW SPOTS WILL WORK IS NOT SET IN STONE, THAT IS UP FOR DISCUSSION, SG GAVE 1 BILLION DOLLARS TO CREATING THE STADIUM, WITH THAT WE GOT THE BOX, STUDENT TICKETS, ALL THE STUDENTS WHO CAN GO TO THE GAME FOR FREE, THAT IS INCLUDED IN THIS CONTRACT UNTIL 2020 I BELIEVE, THE CONTRACT IS HAVING A FEW REVISIONS, IF ANYONE WILL LIKE TO SEE IT, IT WILL BE IN THE MAKES FOR THE NEXT COUPLE OF WEEKS, SG WILL NOT BE FUNDING THIS BUT WE ARE ASKING ATHLETICS TO CREATE A LOYALTY PROGRAM, STUDENTS CAN ACCUMILATE POINTS FOR THE GAMES WE GO TO ACROSS ATHLETICS NO MATTER THE GAME, ADDS UP TO AWARD SYSTEMS TO POSSIBLY GET A LUNCH WITH THE COACHES, UNIVERSITIES ARE VISITING AND WE WOULD LOVE TO HAVE YOU ALL HELP SHOW THEM AROUND, ELECTIONS, CARTER LEWIS THE ELECTIONS CHAIR HAS FINALIZED THE DATES, IF YOU ARE INTERESTED IN RUNNING IN THE FALL AND HAVE QUESTIONS YOU CAN ASK ME OR CARTER, THEN LOOKING AHEAD TO DESIGNING SPRING ELECTIONS AS WELL, UPCOMING DATES, PLE (DC), SENATE MEETING- WEDNESDAY MAY 27TH 11AM, APPOINTMENTS NEEDED, NEWSLETTER- FIRST ISSUE COMES OUT TODAY, ORIENTATION- FIRST ONE WILL BE WEDNESDAY, MAY 27TH-28TH, PRESIDENTS ADDRESS DATE SET, OFFICE CHANGES- DOOR WILL BE PLACED BETWEEN SI AND SG(BOCA), OFFICE CHANGES WITHIN SG SHERMAN: (ASKED QUESTION ABOUT OPEN JOBS) EDMONDS: ALL OF THESE ARE VOLUNTEER INTERNSHIPS, THEY ARE ALLOWED TO GO ON YOUR RESUME JUNE: WHY IS THE RATS MOUTH MOVING? EDMONDS: A LOT OF ORGANIZATIONS FELT THERE WAS NOT ENOUGH ROOM FOR THEM TO GO INTO THE RATS MOUTH, ANOTHER REASON WAS ORGANIZATIONS WERE BRINGING MACHINERY ONTO THE LAWN THAT WAS ACTUALLY NOT ALLOWED TO BE THERE SO BY CHANGING TO LOT 5 THEY CAN TAILGATE AS THEY PLEASE WITHOUT THOSE RESTRICTIONS UP: EDMUNDS: THE DISCUSSION IS IF IN THE FUTURE WE CAN MOVE BACK, THEY HAVE TO CHECK LANDSCAPE HITTNER: THE NEW POSITIONS SINCE THEY ARE VOLUNTEER ARE THIER REQUIREMENTS EDMUNDS: YES EVERY POSITION HAS THE SAME ELEGIBILTY REQUIREMENTS HITTNER: ARE THERE RESTRICTIONS FOR TAILGATING EDMUNDS: I AM UNAWARE THE THE RESTRICTIONS WITH EACH ITEM, IT’S A CONTINEOUS DISSCUSSION WITH ATHLETICS, THEY ARE MORE THAN FLEXIBLE WITH MAKING SURE STUDENTS CAN PROPERLY TAILGATE CRAINE: MOTION TO EXTEND BY 1 MIN, SECOND MIRE HITTNER: HOW WILL SPOTS WORK EDMUNDS: THEY ARE LOOKING TO DO IT THROUGH OWL CENTRAL AND THEN FOLLOW UP WITH CONSITENCY, AND THEN TO WHERE YOU CAN RESERVE A SPOT AND FEEL LIKE YOU HAVE A PLACE

GOVERNOR’S REPORT CHRISTOPHER FERREIRA: ATLANIC STUTTLE, LOOKING TO FIND MEMBERS FOR THE SAWB AND SENTATE, POLICE LIASON MEETING THIS PAST WEEK WITH CHIEF LOW, WE ARE DOING SMART WATER CSI AGAIN, LOOKING TO HAVE IT ON MOVE IN DAY, LLOKING FOR VOLUNTEERS TO HELP WITH THAT, MEETING THIS WEEK TO GET THE PARKING SPACE COUNTERS, CAMPUS ADRESS SEPTEMBER 16TH IN THE ENGINEERING EAST BUILDING, ORIENTATIONS HAVE BEEN GOING GREAT, THANK YOU TO ALL THE HOUSE MEMBERS WHO HAVE BEEN COMING OUT, CRC WE ARE SUPPOSED TO BE DONE NOW, LOOKING TO HAVE THAT FINAL MEETING JUNE 22ND AT 3:30, OPEN MEETING, WORKING WITH PHYCOLOGICAL SERVICES WANT TO COLABORATE WITH SG BRING A SPEAKER, OWLTHON THEY WOULD LIKE TO HAVE STUDENT GOVERNMENT SPONSER THEM AGAIN, LAST YEAR THEY DID NOT LIVE UP TO THE SPONSORSHIP PACKET, THEY HAVE A SPONSORSHIPS POSITION THIS YEAR AND HOPEFULLY THEY WILL FOLLOW THROUGH, GAC MEETING TODAY WE THE THE PARLIAMETNARIAN COME AND GIVE A ROBERTS RULES OF ORDER’S PRESENTATION, VERTERN’S MONUMENT, GETTING APPROVED, OFFICE TRANSITIONS ARE DONE, SAY HI TO NEW ADVISOR, MILK SHAKES AT CHICK-FIL-A, WANT TO AIM HIGHER AND TRY FOR A COLD STONE ON CAMPUS HITTNER: WHAT ARE THOSE ACROMINES FERREIRA: CRC-CONSTITUTION REVISION COMMITTEE, SWAB- STUDENT UNION ADVISORY BOARD, CRAB- CAMPUS REC ADVISORY BOARD CRAINE: WHERE WILL THE CRC MEETING BE FERREIRA: LEGISTLATIVE WORK ROOM MEYERSON: DO YOU HAVE A MOC OF THE MONUMENT FOR US TO SEE FERREIRA: ON MY PHONE, HE’LL PASS IT AROUND

GAC PROGRAM REPORTS SAVI SHERMAN: HIRED TWO NEW ASSISTANT DIRECTORS, SCHOOL SUPPLIES DRIVE, DROP THEM OFF IN THE BLUE BOX AT THE ENTRANCE TO THE SG OFFICE, SERVICE PROJECT JUNE 27TH, WORKING WITH OWLTHON CREATE TEAM WORK, SAVI TRAINING 4 HOURS GOOD TIME, GO OWLS JUNE: WHAT DO YOU DO AT SAVI TRAINING SHERMAN: TALK ABOUT SAVI ON A UNIVERSITY WIDE LEVEL STONE: ELABORATE ON THE NEW ROTARY CLUB AND THEN SAVI BECAUSE THERE ARE TWO SERVICE CLUBS SHERMAN: THE ROTARY CLUB I THINK THAT IS NATIONALLY STONE: THERE ARE NOW TWO VOLUNTEER CLUBS AT FAU, ROTARY CLUB IS A NATIONAL LEVEL ORGANIZATION SHERMAN: ROTARY CLUB GOES TO OTHER OPPORTUNITIES, SAVI CREATES OUR OWN OPPORTUNITIES MAREKTING DUEL: WORKING ON THE CAMPUS ADDRESS FOR GOV FERRIERA, USE TECHNOLOGY WITH THE INVITATION FOR PEOPLE TO BE ABLE TO ASK HIM HITTNER: WE WERE TALKING ABOUT AWARENESS THROUGH SOCIAL MEDIA, UPDATING IT DUEL: THEY DID AN UPDATE FOR THAT AND I HAVE ACCESS, WE UPDATE IT HITTNER: TALKED ABOUT A LIASON TO YOU TO TELL PEOPLE WHAT BILLS ARE PASSED AND WHAT WE DO DUEL: LETS MEET AFTER PROGRAM BOARD JAKE SHERBONSY: WE ARE COMPLETELY STAFFED, SUMMER EVENTS ARE PLANNED, WE HAVE ALL OF OUR EVENTS PLANNED THROUGH FALL 1881, THIS WEEK AND NEXT WEEK WE WILL BE WORKING ON THE BONFIRE, SWITCHING IT FROM A ROCK THEME AND POSSIBLY A POP ARTIST, RAISE MONEY THROUGH SPONSORSHIPS, ALMOST DONE WITH TRAINING, BEEN BUSY STONE: FOR THE FUNDING SHOULD I COME TO YOU SHERNONSY: WE CAN TALK ABOUT AFTER MARRIAGA: PLEASE REMOVE HATS MULTICULTURAL PROGRAMING DWAIT: MET WITH DR. OLIVER, WORK ON DIVERSITY EDUCATION AT FAU, MAKE THE PROGRAM BETTER OVERALL, MULTICULTURAL ASSEMBLY STATUES, GET THAT STARTED AGAIN, WORKING ON HISPANIC HERITAGE MONTH AND THEN FALL, TRAINING AND CLEANING UP THE OFFICE COSO GIRAL: HIRED ANOTHER ASSISTANT, STARTING IN AUGUST AND ALREADY APPROVED BY THE GAC, CONFIRMED OUR FUNDING MEETINGS THEY WILL BEGIN AUGUST 24TH HELD MONDAYS 4-5:30, EXCEPT FOR TWO MONDAYS MIRE: MOTION TO ADMIT ALL MEMBERS, SECOND DUNNE BOB: MIRE TREASURER NICOLAS BLOOM: MEETING, BUDGETTING OUT FEES THROUGH JULY 30TH, HAVE A COUPLE PURCHASES READY TO GO JULY 1ST BECAUSE WE CAN’T MAKE THEM NOW, I WILL MEET WITH THE NEW SPEAKER NEXT WEEK, JUNE 23RD PHYSICALLY CERTIFIED YOU CAN SIGN UP MALTAIS: WHERE DO WE SIGN UP? BLOOM: ON THE ASAC WEBSITE THERE IS A LINK THAT WILL TAKE YOU TO A GOOGLE FORM, NOT TILL TUESDAY OR WEDNESDAY

SPEAKER OF THE HOUSE REPORT ROBERT MARRIAGA: NEXT WEEK IN THE HOUSE CHAMBERS WE WILL HAVE THE NEW SG ADVISOR ALLISON RODGERS AND WE WILL BE HAVING THE DEAN OF STUDENTS DR. GOOD, 3 BILLS WERE SIGNED BY DR. KING, THE SAVI BILL, POLICE LIASON BILL, ASSOCIATATE TRESURER BILL, WITH THE HELP OF CARTER LEWIS WE DECIDED TODAY WAS THE CORRECT DAY TO HAVE THE SPEAKER AND SPEAKER PRO TEMP ELECTIONS

BARCENAS: MOVE TO ADMIT ALL MEMBERS, SECOND HITTNER

HOUSE FORUM: NONE

VETOED BUSINESS MARRIAGA: BRHR-15 I THINK IT WAS 23, VETOED BY EDMONDS EDMONDS: IT WAS CONTRIDICTING, I DON’T HAVE A PREFERENCE ON WHAT YOU ALL WANT BUT MAKE SURE IT DOESN’T CONTRIDICT EACHOTHER

TABLED BUSINESS: NONE

OLD BUSINESS: NONE NEW BUSINESS: NONE

MARRIAGA: AT THIS MOMENT I WILL LEAVE THE PODIUM AS WELL AS OUR TEMPORARY SPEAKER PRO TEMP SHAWN STONE AND GOVENOR WILL HOLD THE ELECTIONS

SPEAKER ELECTIONS:

SPEAKER PRO TEMPORE ELECTIONS: CRAIN: I NOMINATED ROBERT MARRIAGA, SECOND HITTNER FERRIERA: DO YOU ACCEPT MARRIAGA: I ACCEPT FERRIERA: SEEING THAT THERE ARE NO OTHER NOMINATIONS IT IS UNANIMOUS, ROBERT MARRIAGA IS THE SPEAKER OF THE BOCA HOUSE OF REPRRESENTATIVES

MARRIAGA: THANK YOU FOR NOMINATING ME, I KNOW IT IS A TOUGH MOMENT FOR THE HOUSE, THANK YOU FOR THIS MODE OF CONFIDENCE, PROMISE TO WORK HARD, MAINTAIN DIGNITY, RESPECT

OATH OF OFFICE: CHRISTOPHER FERREIRA

SPEAKER PRO-TEMPORE ELECTIONS: CRAIN: I NOMINATE SHAWN STONE, SECOND HITTNER MARRIAGA: DO YOU ACCEPT STONE: I ACCEPT MEYERSON: I NOMINATE JOSHUA MIRE, JUNE MARRIAGA: DO YOU ACCEPT MIRE: NO MARRIAGA: STONE IS THE SPEAKER PRO-TEMPORE

OATH OF OFFICE: FERRIERA

IN-HOUSE ELECTIONS: CONFUSION WITH JEFF FLEUSIMONT

OPEN FORUM: MARRIAGA: THANK YOU, LOVE YOU GUYS, NAMED EVERYONE DUNNE: POINT OF INQUIRY MEETING TODAY DID NOT HAVE A PUBLIC NOTICE MARRIAGA: WE WERE NOT PLANNING ON HAVING ONE STONE: THAT WAS MY FAULT WE WERE TRYING TO GET THIS ROOM CONFIRMED DUNNE: MEETINGS NEED TO BE POSTED 24 HOURS BEFORE LAWLESS: OWLTHON IS HAVING A CAR WASH AT IRISHMEN 11-2 SUNDAY TO SEND THEIR OVERALLS TO DANCE MARATHON LEADERSHIP CONFERENCE HITTNER: CASH ONLY LAWLESS: CASH ONLY

ANNOUNCEMENT AND REMINDERS: NEXT HOUSE MEETING: FRIDAY, 19 JUNE 2015: 3:30PM IN THE HOUSE CHAMBERS COMMITTEE MEETINGS: FRIDAY, 19 JUNE 2015 STARTING AT 12:00PM STONE: WE WILL BE IN THIS ROOM WHEN ORIENTATION FALLS ON A FRIDAY, EVERYONE WILL BE CRAIN: NEXT WEEK WE WILL HAVE A SURVEY ABOUT THE FOOD TRUCKS

FINAL ROLL CALL

CRAIN: MOVE TO ADJORN, SECOND JUNE

ADJOURNMENT: 4:26PM Florida Atlantic University Student Government Boca Raton House of Representatives 9th Legislative Session

BRHB- 15- 28 “2015-2016 COSO Policies”

Author (s): Christopher Ferreira Sponsor (s): Nicolas Maltais

Nicolas Maltais Robert Marriaga Evan Harrow

WHEREAS: The internal policies of the Council of Student Organizations, hereafter referred to as COSO, have become outdated and have not kept up with practice, and;

WHEREAS: A revision of COSO’s internal policies allows for a better functioning of COSO’s activities, and;

WHEREAS: The existing council chair system has not worked in practice and needs to be abolished, and;

WHEREAS: New restrictions must be put in place affecting the way in which COSO allocates A&S fees to Registered Student Organizations, and;

WHEREAS: The existing policy contained numerous grammatical errors; NOW;

THEREFORE BE IT RESOLVED: That the attached 2015-2016 COSO policies be passed as revised, and; THEREFORE BE IT FURTHER RESOLVED: That upon the passage of these policies the House of Representatives Rules and Polices Committee shall ensure that the 700 Statutes are consistent with the newly revised COSO policies.

1. Purpose of the Council of Student Organizations (COSO)

a. COSO is responsible for providing an official voice for student organizations, inform all students of COSO activities and opportunities, and objectively allocate A&S Fees granted by the Campus Budget Allocation Committee (CBAC) in accordance with COSO’s statutes and procedures so as to not violate the Student Government Constitution or Statutes.

2. COSO Composition

a. All Registered Student Organizations: In order to be considered a recognized student organization at Florida Atlantic University, organizations must re-register every year with the office of Student Involvement. b. Councils and Classifications: The Council of Student Organizations is broken down into five different councils. Every student organization is placed into a Council that best fits their purpose. The five Councils and their descriptions are as follows: b.i. Academic Council: The Academic Council consists of student organizations that have a purpose related to support an academic discipline or pursue academic achievement. b.ii. Multicultural/Spiritual Council: The Multicultural/Spiritual Council consists of organizations that strive to expand students’ knowledge of the different cultures represented in the FAU community and abroad. All organizations affiliated with religion or faiths are included in this Council. b.iii. Fraternity and Sorority Life Council (FSLC): The Fraternity and Sorority Life Council is comprised of the fraternities and sororities within the six Greek councils at Florida Atlantic University. These six councils are the National Pan-Hellenic Council, the Inter Fraternity Council, the College Pan Hellenic Association, the Multicultural Greek Council, Order of Omega and the Fraternal Values Society. b.iv. Sports Club Council (SCC): This Council represents all of student organizations that are athletic/sports related. Special facilities or space should be required for their activities. Their mission should be competitive in nature and they should have the potential to join a National body/organization. Entry into the Sports Club Council will be determined after the student organization has formed and applied to the Sports Club Council for entry. b.v. Special Interest Council (SIC): The Special Interest Council is made up of organizations that might not fit into another council category. All clubs are beneficial to the FAU community, but if the club/organization is not geared toward academics, sports, fraternity or sorority life, or multicultural/spiritual then their organization belongs under the Special Interest Council. Because of this, the Special Interest Council hosts some of the most diverse clubs/organizations.

c. Council Structure and Function: c.i. All student organizations under their respective councils attend Funding Meetings with the exception of organizations under the Fraternity and Sorority Life Council (FSLC) and the Sports Clubs Council (SCC). c.i.1. Fraternities and Sororities and Sports Clubs do not apply for Funding Meetings or Annual Budget Funding individually. These organizations are provided with COSO funding through the Annual Budget for their entire council, which then is in charge of allocating such funds among their respective organizations. c.i.2. Once allocated an amount, the funds remain in S00324 and are subject to all COSO Policies with consideration given to the 6 respective councils within the FSLC. c.ii. The Academic, Multicultural/Spiritual, and Special Interest Councils will function as Councils directly managed and overseen by the COSO Director and will manage their Funding Meetings and Annual Budget processes with the final approval of the COSO Executive Board. d. Sports Club Council: On behalf of the Council of Student Organizations, the Sports Club Council (SCC) has been created to provide funding, training, facilities, and other administrative support to the member clubs of this council. d.i. The SCC is advised by the Campus Recreation and Fitness Center’s Assistant Director of Competitive Sports with support from the advisor of the Council of Student Organizations. d.ii. Sports Clubs exist to promote and develop interest in a particular sport activity. Interests may be competitive, recreational, instructional or any combination of the three. Participation in Sports Clubs is strictly voluntary and membership is open to all enrolled FAU students. d.iii. As Registered Student Organizations (RSO’s), Sports Clubs are developed by students under the supervision of Campus Recreation. d.iv. To be considered a Sports Club, the organization must be athletic and competitive in nature, require specialized athletic facilities for practice, and generally report to a sport-specific national governing body. d.v. In order to be considered a Sports Club under the SCC, the organization must have been an active organization for 1 year. d.vi. The Sports Club Council will hear requests from sports clubs to join the SCC at their monthly meetings and require a majority vote for entry into the SCC.

d.vii. Sport Club Council Composition: d.vii.1. Chair: d.vii.1.a. Hired by the Competitive Sports, Assistant Director in late summer/early fall. d.vii.1.b. Responsibilities include: d.vii.1.b.i. Oversight of the Sports Club Council and alignment with all policies, procedures, and regulations of the University, d.vii.1.b.ii. Supervise and control the activities of all organizations under the council, d.vii.1.b.iii. Be familiar with Robert’s Rules of Order to conduct meetings, d.vii.1.b.iv. Preside over all meetings and call all meetings to order, d.vii.1.b.v. Maintain communication and collaborate with COSO Director and the Student Involvement office, d.vii.1.b.vi. Ensure every clubs’ paperwork is current, d.vii.1.b.vii. Be one of the signers on SCC financial documents, d.vii.1.b.viii. Work in conjunction with the SCC Treasurer to prepare and present the SCC budget to the Council of Student Organizations Executive Board, d.vii.1.b.ix. Ensure all officers are performing their duties as defined herein, d.vii.1.b.x. Assist the Vice Chair and Treasurer with management of the Budget Point System, d.vii.1.b.xi. Attend Council of Student Organizations Executive Board Meetings, d.vii.1.b.xii. Meet monthly with the Assistant Director of Competitive Sports to discuss progress, duties, and expectations. d.vii.2. Vice-Chair: d.vii.2.a. Elected by active sport club members/participants. d.vii.2.b. Volunteer position. d.vii.2.c. Responsibilities include: d.vii.2.c.i. Assist the Chair in his/her duties, d.vii.2.c.ii. Assumes the Chair’s responsibilities in his/her absence, d.vii.2.c.iii. Keep accurate records of all meetings in the Secretary’s absence, d.vii.2.c.iv. Plan and be responsible for all retreats and training of the organization in line with Campus Recreation, the Student Involvement office, and COSO policies, d.vii.2.c.v. Meet monthly with the Assistant Director of Competitive Sports to discuss progress, duties, and expectations. d.vii.3. Secretary: d.vii.3.a. Elected from active club sport membership. d.vii.3.b. Volunteer position. d.vii.3.c. Responsibilities include: d.vii.3.c.i. Notify members of meetings via email and/or telephone, d.vii.3.c.ii. Keep accurate records of all meetings, d.vii.3.c.iii. Maintain an accurate list of all members and their contact information, d.vii.3.c.iv. Perform a roll call of all members and maintain an attendance record, d.vii.3.c.v. Prepare ballots for elections, d.vii.3.c.vi. Keep copies of all governing documents available for members, d.vii.3.c.vii. Meet monthly with the Assistant Director of Competitive Sports to discuss progress, duties, and expectations, d.vii.3.c.viii. Check Executive Board email and communicate on a regular basis and keep up communication with clubs and interested members. d.vii.4. Treasurer: d.vii.4.a. Elected from active club sport membership. d.vii.4.b. Volunteer position. d.vii.4.c. Responsibilities include: d.vii.4.c.i. Keep an accurate account of all funds received and expended, d.vii.4.c.ii. Provide monthly budget updates to each member organization, d.vii.4.c.iii. Be responsible for collecting a cumulative budget report for the SCC prior to the beginning of each fiscal year, d.vii.4.c.iv. Work in conjunction with the SCC Chair to prepare and present the SCC budget to COSO, d.vii.4.c.v. Provide financial records sufficient to allow the Assistant Director of Competitive Sports to perform audit, d.vii.4.c.vi. Assist Sports Club members with the Student Government Fiscal Training, d.vii.4.c.vii. Check Executive Board email on a regular basis and keep up communication with clubs and interested members. e. Fraternity & Sorority Life Council (FSLC): e.i. The FSLC budget will be determined by the COSO Executive Board. e.ii. Chair: e.ii.1. Hired by the Fraternity & Sorority Life, Assistant Director in late summer/early fall. e.ii.2. Responsibilities include: e.ii.2.a. Oversight of the FSLC and alignment with all policies and procedures of the University, e.ii.2.b. Report to the COSO Executive Board, e.ii.2.c. Supervise and control the activities of the Council, e.ii.2.d. Preside over all FSLC meetings and call all meetings to order, e.ii.2.e. Maintain communication with the COSO Director and the Student Involvement Office and ensure every clubs’ paperwork is current, e.ii.2.f. Work to prepare and present the FSLC annual budget to the Council of Student Organizations Executive Board, e.ii.2.g. Be familiar with Robert’s Rules of Order to conduct meetings, e.ii.2.h. Establish and post annual goals and objectives for their council, e.ii.2.i. Hold monthly council meetings, provide agenda and meeting minutes for each, e.ii.2.j. Attend COSO Executive Board Meetings and special COSO events as requested by the COSO Director, e.ii.2.k. Commitment would consist of approximately 20 hours a month, e.ii.2.k.i. Variations of this time commitment may occur, especially during the spring semester when annual budget allocations are voted upon. f. COSO Executive Board: f.i. The COSO Executive Board consists of the Director, Associate Director, Assistant Director(s), and the House of Representatives Ways and Means Chair or his/her designee. f.ii. Duties and Powers: f.ii.1. Duties: f.ii.1.a. Representing all registered FAU student organizations. f.ii.1.b. Providing resources for any concerns regarding club funding, club management, and anything that clubs could use for the betterment of their organization. f.ii.1.c. To allocate funds in a manner that strives for efficient and equitable financial management practices. f.ii.1.d. To interpret and implement these policies in a manner that is in the best interests of its recognized student groups and the students of the University. f.ii.2. Powers: f.ii.2.a. COSO has the right to amend these policies at any time; the COSO Executive Board and the House of Representatives shall ratify such amendments upon voting and approval. f.ii.2.b. COSO reserve the freedom to implement these policies on a case-by-case basis so as to ensure fairness and provide student organizations with the resources required to produce quality programs. f.ii.2.c. The Director, Associate Director, and Advisors have the signature approval authority on all expenses made through S00324, therefore student organizations must have their Expense Justification packet to the Club House for signatures before turning in their completed packet to Activities and Service Fee Accounting and Budgeting (ASAB) Office. f.iii. COSO Director: f.iii.1. Appointed by the Boca Raton Campus Governor. f.iii.2. Oversees all student organizations and is the official resource for clubs concerns. f.iii.3. Is the Chair of all COSO meetings and is not a voting member unless there is a tie. f.iii.4. Reserves the rights to deny access to allocated funds should a registered organization violate these policies and all regulations established by Florida Atlantic University. f.iii.5. Shall determine the eligibility of a club or organization to make request for funding. f.iv. COSO Associate Director f.iv.1. Appointed by the COSO Director. f.iv.2. Is the Vice Chair of the COSO Executive Board and responsible for recording meeting minutes. f.iv.3. Represents a resource for all clubs and is not a voting member on the Executive Board if there is a tie and the COSO Director is absent. f.v. COSO Assistant Directors: f.v.1. Appointed by the COSO Director. f.v.2. The COSO Assistant Director(s) is (are) the Vice Chair(s) of the COSO Executive Board and are voting members.

3. Funding Policies a. COSO and A&S Fees: a.i. COSO is responsible for the allocation of A&S Fees granted by the Campus Budget Allocation Committee (CBAC) in accordance with COSO’s statutes and procedures so as to not violate the Student Government Constitution or Statutes. a.i.1. The Activity and Service (A&S) Fee is a fee included in each FAU student’s tuition. a.i.2. A&S fees are used to fund student programs, such as the Student Union, Campus Recreation, Student Media, Student Government, and a variety of other student support entities. a.ii. A&S Fee policies supersede the following COSO policies, and can be found in Chapter 200: Fiscal and Finance Code of the Florida Atlantic University Student Government Student Body Statutes. b. COSO Funding and Expense Policies: b.i. COSO reserves the right to amend requests made during the Annual Budget Process and Funding Meetings in its effort to meet its duties, goals, and objectives, and to place stipulations and conditions upon the use and access of allocated funds for said purpose. b.ii. COSO Funds are provided to promote the mission of student organizations under COSO jurisdiction. b.iii. Student organizations should not use COSO funds to promote self-interests or interests of a specific off-campus entity. b.iv. Student organizations must be able to clearly demonstrate how their funds will be used to benefit the largest number of current FAU students possible. b.v. All forms for club expenditure must be signed by the COSO Director or Associate Director and submitted to the Activities and Service Fee Accounting and Budget (ASAB) Office no later than April 15 or the last spending day of the Fiscal Year. b.v.1. If the date of April 15 falls on a weekend, holiday, or for any reason is on a university holiday, the deadline will be one business day after April 15. b.v.2. Funds that are not used by the April 15 deadline will be re-allocated to the COSO contingency account. b.vi. Any student organization event/activity funded by COSO funds must be open to all current FAU students. b.vi.1. Rules and Restrictions. COSO cannot provide funds for: b.vi.1.a. Food/refreshments for general meetings (any regular business meeting/non- event), b.vi.1.b. Cash awards, stipends, scholarships, or gift cards, b.vi.1.c. Alcohol or any legally-limited substance, b.vi.1.d. Weapons, b.vi.1.e. Political campaigns for officer elections within their respective organization, b.vi.1.f. Personal Items (i.e. office supplies for personal use), b.vi.1.g. Fundraising, b.vi.1.h. Services/materials (flyers, balloons, posters, buttons, etc.) already offered at the Club House, b.vi.1.i. Equipment already provided through the Club House or any other Student Government program (filming cameras, speakers, karaoke machine, projector, radio, digital camera, etc.), b.vi.1.j. Student-specific/personalized items (i.e. business cards, jerseys). c. COSO Funding Limitations: c.i. Organizations may not spend more than $9 per t-shirt (this includes screen service or any additional cost or fees). c.ii. Organizations are limited to one t-shirt per member per semester. c.iii. Organizations may not spend more than $16 per polo (this does not include screen/service fees). c.iii.1. Organizations may only request funding for polos to be used for special events (competitions, seminars, conferences, etc.) representing Florida Atlantic University. c.iv. All COSO funds are solely for current FAU students (not including faculty or alumni). d. Funding Procedures d.i. The COSO Executive Board is responsible for allocating funds through: d.i.1. Annual Budgeting. d.i.2. Funding Meetings. d.ii. When submitting a COSO funding request, the COSO Executive Board evaluates the requests based on the following: d.ii.1. Price Justification (invoice or price quote from vendors), d.ii.2. Detail on allocation request form, d.ii.3. Thoroughness of planning, d.ii.4. Number of FAU students benefitting from request, d.ii.5. Alternative sources of funding and actions taken to support self-funding, d.ii.6. Success/impact of previous events, d.ii.7. Overall benefits of previously allocated funds, d.ii.8. Amount, frequency, and nature of prior requests, d.ii.9. History and standing records of organization with the University and COSO, d.ii.10. Disciplinary action/organization misconduct. d.iii. Annual Budget Procedure d.iii.1. All registered clubs and organizations must go through the annual budgeting process in order to receive funding for the next academic year. d.iii.2. Submission deadline: Annual Budget packets are available in mid-November and must be submitted by January 31st. d.iii.3. The maximum dollar amount (regardless of request) than can be allocated through the annual budgeting process is $10,000 per organization. d.iii.3.a. A student organization is NOT eligible for this maximum unless they have been consistently registered for more than three (3) academic years. d.iii.4. Late submission: If an Annual Budget Request is submitted within a 48-hour period after the original deadline, the organization must submit a Justification for Late Submission, which will then be either approved or denied by the COSO Executive Board by a majority vote (50% +1 votes). d.iii.4.a. Any submissions after the 48-hour grace period will not be accepted. d.iv. Organization Funding Request Procedure: d.iv.1. Any club that is officially recognized as a Student Organization after the Annual Budget deadline in the Spring semester is still eligible to request through funding meetings in the Fall semester. d.iv.2. Funding requests are due two business days before the COSO Funding Meeting along with all expense justifications that must be attached. d.iv.3. Each organization requesting funds must attend the COSO Funding Meeting date specified on the request in order to be considered for funding. d.iv.3.a. If a funding request is submitted through Owl Central and the organization does not attend the funding meeting on the requested date, their funding request will be tabled until the following meeting. d.iv.3.b. If such request has been tabled for more than two meetings, it is automatically tabled indefinitely. d.iv.4. All organizations requesting funds shall be granted time to make a statement to the Executive Board and answer any questions the Executive Board deems necessary. d.iv.5. The Executive Board will then proceed to vote on an amount to allocate the organization.

d.v. Travel Funding: d.v.1. COSO will not allocate any funds for student travel (including day travel, in-state or out- of-state travel, registration fees for an event off campus, etc.) d.v.2. To apply for travel funding, refer to the Travel Policies and Procedures found at http://www.fau.edu/sg/sgtravel.php

4. Leaders of Clubs and Organizations a. Each leader of a recognized club or organization assumes the responsibility of submitting detailed and accurate requests when applying for funding, re-registration, and officer transition, whether it is annually or by semester. b. It is the duty of student organization leaders to be familiar with those policies that relate to the use of A&S fee funds, including those of Florida Atlantic University. c. Student leaders assume the responsibility for ensuring that expenditures of allocated funds remain at or below the amount approved for each item. c.i. At no time will an organization be allowed to engage in deficit spending practices. c.ii. Such actions will have a negative impact on subsequent funding allocations.

For further information regarding policies and procedures of Florida Atlantic University, refer to Regulation 4.006, Student Organization Manual, COSO Statutes, Travel Policies and A&S Fee Policies.

Revised on 6/19/2015