Minutes of the Full Council Meeting Held On

MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY 12th MARCH 2015 AT 7.30PM IN CRANTOCK VILLAGE HALL

Present -: Cllrs. B Blackford (Chairman), B Clark (BC), Mrs A Thomas, I Inskip (IS), D Crawley (DC), Ms. E Seward- Adams (ESA), R Vodnik (RV) & S Robinson (SR)

Mrs K Rees (Clerk), Cllr Gorman, PCSO Murray, Mick Dolman (MD) & 2 members of the public

15/039 Apologies: None. BB thanked the Cornishman for providing the pasties at the Raise the Roof Concert. On behalf of the Parish Council he gave his condolences to Spen Robinson on the loss of Joy who worked tirelessly for the community. It was RESOLVED to make a donation of £50 to the church roof fund in lieu of flowers. 15/040 Recordable/Non-Recordable Interests & Dispensations: Non-Recordable Interest: IS & ESW – PA14/11426 (Land to West of Trevowah Road) 15/041 Co-Option of New Councillor: Mick Dolman introduced himself and confirmed he wished to be co-opted onto the Council. RESOLVED: Mick Dolman voted onto the Council. He signed the Declaration of Office & joined the meeting. 15/042 Minutes: RESOLVED: The minutes of the Meeting held on 12th February 2015, as circulated, were approved & signed. 15/043 Presentation by Karen Brown, Headteacher, Cubert School: Karen Brown was not able to attend the meeting but BB will attend a forthcoming Governor’s Meeting. 15/044 Public Participation: None. 15/045 Cornwall Councillor Report: LG has attended a number of meetings regarding the housing developments in Newquay. There are several highway issues which need to be resolved and LG has asked for the parishes to be reconsulted once the revised plans are drawn up. The first consultation on the dualling of the A30 between Carland Cross and Chiveron and the surrounding road network will take place on 23rd/24th/25th March (Clerk to circulate details). LG has asked the Trevowah Road Planning Officer to speak with Ben Dickinson regarding the highway/drainage issues in the parish. If the Planning Officer is minded to approve the application then it could be on the agenda for April’s Planning Meeting if the Parish Council wishes to send it to Committee. A lengthy discussion ensued and it was RESOLVED to ask LG to send the application to committee if the Planning Officer is in mind to approve the application. (IS & ESW abstained). 15/046 Police Report: PCSO Murray reported that there were two recordable crimes in the Parish in February. 15/047 Urgent Matters: None. 15/048 Planning: Applications: None. Decisions: PA14/10372 (Trevella Caravan Park) – Approved Pre-Applications:  PA15/00600/PREAPP (Land to West of Langurroc Road) - No comment at this stage but plans to be circulated (BB abstained).  PA15/00241/PREAPP (Perch Close) – Case closed. The enforcement cases against Seawynds and Atlantic Way have been investigated. No breach of planning has occurred and the cases are now closed. 15/049 North Coast Cluster/Community Network Report: Community Network Report: BB gave a report from the recent meeting which Phil Mason (Head of Planning) & Edwina Hannaford (Planning Portfolio Holder) attended. They answered questions on the planning system and advised that there will be a planning training program later in the year. NOTED. 15/050 Memorial Hall Report: AT advised that Big Book Sales would be held on 25th March and 22nd April. She thanked LG for the Community Chest grant awarded for the microwave and new book case. Salli Blackford has joined the committee. The constitution states that ‘the Chairman of the Committee should be a Parish Councillor’. Following discussions it was RESOLVED to amend the constitution as follows: 1 ‘The Committee shall consist of the following members: Elected/Representative or Co-Opted Member (Chairman), Elected Members (3 persons resident in the Parish), Representative Members (1 representative from any organisation given permission to use the hall on a regular basis), Co-Opted Members (the committee may not include anymore than two co-opted members). The Chairman is responsible for the provision of a monthly Memorial Hall Report to Crantock Parish Council at its monthly meeting. Any member of the Committee of Management may deliver the report on behalf of the Committee. 15/051 Matters Arising: (a) Update - Neighbourhood Plan: An advert will be placed in the village magazine asking for volunteers to join the steering group. A deadline of May has been set for volunteers to come forward. A new wave of funding has been announced and the Council may apply for a grant of up to £8000. RESOLVED: BB to liaise with Ben Dobson on the grant application. (b) Update – Sale of the Magazine Photocopier : The Village Hall have no use for the photocopier. RESOLVED: Copier to be offered to the Village Magazine & PJ Print. If they do not require it then copier to be sold for scrap. . (c) Amendments to the Community Emergency Plan: The desk top exercise was a success and a £500 grant has been awarded as the plan is now completed. Broadband provision at the Village Hall & Memorial Hall was discussed and it was RESOLVED that the Memorial Hall would investigate costs for next year’s precept. (d) Public Toilets: With the exception of the wall, the repair is finished and the insurance money received. The summer opening times were discussed and it was RESOLVED to open the toilets for two weeks at Easter and then from the 1st May Bank Holiday until September. (e) Village Clean-Up: This is confirmed for 10am on Saturday 28th March. Thanks were expressed to The Albion who has offered to provide tea & cake for the volunteers. NOTED. (f) Secondary Duties: A representative for the Village Hall Committee is required. RESOLVED: PCSO Murray to give a Village Hall Committee Report at Parish Council meetings. 15/052 Other Matters: (a) Community Benefit Awards 2015: Two applications have been received, one from Cubert School and one from the Church. It was discussed that grants could only be awarded to organisations in the Parish and it was RESOLVED to recommend to the trustees that this year’s funds should be allocated to the Church Roof Fund. (b) Planning Protocol: After a lengthy debate it was RESOLVED that the Council should NOT go into closed session to discuss Planning Applications. (c) Memorial Hall Constitution: See 15/050. 15/053 Highways/Footpaths Report: (a) Footpaths Report: No further problems other than those previously reported. NOTED (b) Dog Bin by Goose Rock: This needs replacing. RESOLVED: Clerk to organise. (c) Round Garden: Following discussion it was RESOLVED that the Round Garden is not classified as a Village Green. (d) Speed Survey Results: The survey results have been received and will be circulated. NOTED 15/054 Village Hall Report: No report. 15/055 Finance: Council: Lloyds - £10963.54 / Santander - £21843.76 RESOLVED: Accounts totalling £18683.12 were approved for payment. Memorial Hall: Lloyds - £1166.10 / Santander - £5990.37 RESOLVED: Accounts totalling £1242.10 were approved for payment. £500 to be vired. The Clerk has received a quote from David Wright to undertake the Internal Audit. RESOLVED: Clerk to accept quote. 15/056 Correspondence: Correspondence noted included Cornwall Council (Notice of Submission of Local Plan & decline of Neighbourhood Watch), Comparo Limited (Penhale Camp consultation) & The Cornishman (as a mark of respect, the pub will be closed during Joy Robinson’s funeral ). A local resident would like the disused Chapel Close Play Area to be turned into a car park (RESOLVED: Clerk to contact Cornwall Council); a request for an allotment has been received (RESOLVED: Clerk to advertise for landowners in the Village Magazine); a local resident has asked if the drain cover in Trevowah Road can be levelled off inline with the road (RESOLVED: Clerk to report to Highways); Crantock Beach Café has applied for an alcohol licence (RESOLVED: Clerk to investigate further); A local resident has reported that there is a drain without a grid at the end of the St. Carantoc Way alley (RESOLVED: Clerk to report to Highways); A local resident has nominated Sue Dennett for a 2 MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY 12th MARCH 2015 AT 7.30PM IN CRANTOCK VILLAGE HALL

Village Good Show Award for all her hard work in the Parish. 15/057 Public Particpation: One resident asked the Council to check that the Round Garden hedges could be cut at this time. It was commented that the Newquay & Gannel Marine Zone consultation is underway. 15/058 Business not requiring a decision at this meeting: None. 15/059 Date of Next Meeting: The Chairman thanked members for their attendance and advised that the next scheduled Full Council Meeting will take place on 08th April at 7.30pm in the Memorial Hall, Crantock. The meeting closed at 21.15pm.