Georgia Institute of Technology - Catering Providers Policy

9.17.14

Georgia Institute of Technology - Catering Providers Policy In all cases, the procurement of food/catering services must be an approved expense, subject to the State of Georgia and Georgia Tech policies.

1.0 Catering Providers Policy 1.1 For catering purchases under $200, any licensed food service provider may be used (including the caterers listed below - or other providers at the choice of the event sponsor - subject to Building Manager approval). 1.2 For all catering purchases over $200, for events on Georgia Tech property, only the approved, licensed caterers under contract with Georgia Tech listed below may be used. 1.3 For catering in the Student Center or Student Center Commons, only Georgia Tech Catering may be used.

Primary Catering Service • Georgia Tech Catering, 404-894-1542 or 404-894-9559, http://gatechcatering.catertrax.com

Secondary Catering Services Bold American Catering – Phone: 678-302-3234 Carlyle’s – Phone: 404-694-9529 Proof of the Pudding – Phone: 404-892-2357 Time to Dine – Phone: 770-384-1904 Rising Roll Gourmet – Phone: 678-516-7454 Highland Bakery – Phone: 404-586-0772 Chuck’s Famous (formerly St. Charles Deli) Also authorized to obtain ethnic foods from restaurant to meet unique cultural needs on campus, as well as BBQ Concept 800MileBBQ – Phone: 404-249-7733

Technology Square Restaurants Barrelhouse Tavern – Phone: 404-723-7011 Tin Drum – Phone: 404-881-1368 Rays/Cedars – Phone: 404-888-9911 Waffle House – Phone: 770-729-5807 • Georgia Tech Hotel and Conference Center (404) 838-2060 – Limited to Technology Square venues only

1.3 Caterers are not generally added to the list except at the end of the 5-year contract cycle. Secondary caterers are pre-selected through a Request for Proposal process approximately every five years. Catering providers are limited in order to insure safe, high-quality products and services are available for a wide variety of campus needs. 2.0 Additional Policies 2.1 Payment for catering services through Georgia Tech Accounts Payable will be authorized only for approved catering service providers 2.2 Building Managers have the authority to prescribe the level of service and any special stipulations required in their building. 2.3 Event sponsors retain the responsibility to provide furniture, power and adequate lighting of facilities in which catered events are held. 2.4 Caterers will be responsible for timely and appropriate set-up and restoration of the area (cleaning and sanitation of the area, furniture rearrangement, removal of equipment, trash removal and repair of any facility damage caused by the Caterer). 2.5 Cookouts are not permitted, even when costs are below the $200 threshold, as cooking raw food requires an approved caterer with appropriate food service permit, insurance and licenses. 3.0 Exceptions 3.1 In rare cases when the primary and secondary catering services cannot meet the needs of an event, a request for exception can be made by completing the Catering Services Exception Form, attaching the contract and menu and returning this to the Point of contact listed below at least 3 weeks prior to the date of the event. As exceptions require significant administrative effort to enact, approval will only be granted in extraordinary cases. 3.2 Donated Food - In cases when a licensed food service provider or retailer has agreed to donate prepared food for an event, the Catering Services Exception Form must be completed and returned to the Point of Contact listed below at least 3 weeks prior to an event. Donors may still be required to provide supplemental insurance and/or other documentation to insure proper assessment of risk and liability.

Catering Services – Point of Contact: • Bob Junko, Student Center Associate Director, Business, (404) 385-6616, [email protected]