OFFICIAL PROCEEDINGS MARSHALL COUNTY BOARD OF COMMISSIONERS February 17, 2009 9:00 A.M. Marshall County Boardroom

The Pledge of Allegiance was given.

Chairman Vonasek called the meeting to order with the following present: Commissioners Sharon Bring, Gary Kiesow, Kenneth Borowicz, LeRoy Vonasek, Curtis Carlson, Auditor-Treasurer Scott Peters and Recording Secretary Domita Taus.

The February 17, 2009 meeting agenda was approved with additions. M/S/C – Kiesow, Borowicz

The Board approved the February 3, 2009 meeting minutes with corrections. M/S/C – Kiesow, Bring

Shawnn Balstad presented the Board with a Pembina Trails RC&D 2008 Annual Report. Topic highlights included; vegetable oil instead of fuel automotive research, wind studies, dry hydrants, biomass component of turf seed, the Northwest Grazing Tour. The goals of the Pembina Trails RC&D were discussed.

Social Services Director Jennifer Anderson addressed the Board and received acceptance and approval in the following areas:

General The Board accepted the Bremer Emergency Fund Grant. M/S/C – Carlson, Bring

Personnel The Board approved the following personnel items: 1) Leave of Absence – Jessica Hermanson, Social Worker, effective approximately 3/26/09 – 6/22/09 2) COLA Notice to Merit System employees M/S/C – Bring, Borowicz

Policy Opposition to State Takeover of Fraud Prevention Investigation was approved by the Board. M/S/C – Carlson, Bring

The Board approved the Northwest Council of Collaboratives Membership. M/S/C – Borowicz, Kiesow

Director’s Administrative Report The Board accepted an Update on the Federal Economic Stimulus. M/S/C – Carlson, Kiesow

The Board accepted a Minnesota Legislative Update. M/S/C – Borowicz, Carlson

Authorizations Case Activity, Bills, and Director Actions received Board approval. M/S/C – Carlson, Kiesow

Highway Engineer Lon Aune addressed the Board on the following; 1. SP 45-654-15 – Agreement Signature was approved. M/S/C – Carlson, Bring 2. County Ditch 44 – Permit from MNDOT 3. Request for Data 4. Fuel Contracts – Newfolden offered a quote of 21,000 gallons of diesel at $1.80/gallon. Marshall County Cooperative offered a quote of $2.15/gallon product delivered for six months. The Board approved to accept the quote from the Newfolden Cooperative. M/S/C – Bring, Kiesow 5. Correspondence received from Jim Stengrim 6. Crack Sealing Materials and Labor Quotes – reviewed product costs of $.4975/lb from Brock White Company and $.52/lb from Swanston Equipment. Labor contract quotes of $.78/lb from Minn-Dak Asphalt and $.86/lb from Northwest Asphalt were also reviewed. Both Labor quotes and the product quote from Brock White were accepted by the Board. M/S/C – Kiesow, Bring 7. A 2009 Bike Trails Construction Program Grant Application was discussed. Solid Waste Manager Don Matz addressed the Board. The Board reviewed a resolution regarding notice of intent to separate with KaMaR, because it has to be a two year notice. The Board approved the following resolution.

RESOLUTION 02-17-01 WHEREAS, Marshall County in taking a proactive approach to the pending economic downturn and loss of revenue from the State of Minnesota for County program management, and

WHEREAS, Marshall County through a Joint Powers Agreement with Kittson, Roseau and Red Lake County’s provides its residents a recycling program called KaMaR Recycling, and

WHEREAS, the State of Minnesota provides a grant program referred to as SCORE to fund this program and other environmental programs in the County, and

WHEREAS, annual funding for SCORE grants has never been increased from its original level of $55,000, with local government costs increasing annually, and

WHEREAS, Marshall County’s withdrawal from the current recycling program will allow the County to pursue other recycling options and redirected local tax dollars to offset reduced State funding for other County programs.

THEREFORE BE IT RESOLVED, that pursuant to Article VIII of the Joint Powers Agreement, Marshall County Board of Commissioners submits its “Notice of Intent to Separate”. Effective date of separation to be two (2) years from the date of submission of this resolution to KaMaR Solid Waste Joint Powers Board. M/S/C – Borowicz, Kiesow

The Board recessed for lunch at 12:00 p.m. and reconvened at 1:00 p.m.

Wendy Thompson from the Northwest MN Continuum of Care provided a power point presentation on homelessness in NW Minnesota and to discuss strategies to deal with this issue. Gayle Peterson, Cindy Pic, and Patrick Grundmeier were also present for this report. Ms. Thompson requested that the Board consider a resolution supporting the efforts presented. The Board approved the following resolution.

RESOLUTION 02-17-02 WHEREAS, Heading Home Northwest Minnesota is a 10-year plan to address homelessness in a 12-county region, which includes Marshall County.

WHEREAS, Marshall County will benefit from the action steps put forth in this plan to address homelessness in the region.

WHEREAS, the plan was created with input from throughout the region and endorsed by the Northwest Minnesota Continuum of Care.

WHEREAS, the plan provides an analysis of homelessness in Northwest Minnesota and contains county, regional, state, and national data of significance.

WHEREAS, a representative of the Northwest Minnesota Continuum of Care (the CoC) presented the 10- year plan entitled Heading Home Northwest Minnesota to the Marshall County Board. The CoC provided the county with a link to the full report as well as a copy of the Executive Summary for review. RESOLUTION: The Marshall County Board hereby supports the goals contained in Heading Home Northwest Minnesota and encourages continued collaboration by all stakeholders to reach those goals. M/S/C – Bring, Borowicz

Interim Assessor Russ Steer met with the Board to discuss Aggregate Resource Tax Law, equalization training requirement information, valuation update, and provided an update on the status of the Assessor position. The Board approved an assessment contract with Carroll Lindstrom for assessing in Marshall County. M/S/C- Carlson, Kiesow

The Board approved to increase interim Assessor Russ Steer’s wages $3.00 an hour, retroactive to January 1, 2009 during his tenure as acting Assessor. M/S/C- Carlson, Borowicz.

Recorder Bev Lydeen provided cost estimates associated with updating recorder software programs to integrate records. A review of costs for a scanner maintenance agreement with the assessor’s office was also discussed. The Board approved the updates for the Recorder software with the costs to be paid from Recorder Compliance Funds at an estimated total cost of $2,969. M/S/C – Bring, Kiesow The Board approved to the scanner maintenance agreement with Information Systems Corporation at a total cost estimate of $7,913.00 to be paid from the Recorders Compliance Fund and the balance from the Assessor’s budgeted funds. M/S/C – Bring, Carlson

Auditor-Treasurer Scott Peters shared the following in his report: 1. Ditch levy Resolution 2. Budget Discussion 3. 5 Year Financial 4. State Land Proposal 5. Real Estate Process Update 6. 2009 Tax Forfeit Listing 7. Town Hall Meeting 8. Legislative Conference 9. Watershed Ad update 10. Ditch Law Training 11. Meeting with Randy Nordine and Karl Frigaard from Northwest MN Foundation to discuss grant options

RESOLUTION 02-17-03 BE IT RESOLVED, that the following ditches be levied for the 2009 payable tax year. COMMISSIONER DISTRICT # MR-SR-TR WATERSHED AMOUNT 3 AMOUNT PL 566 Maintenance $10,140.00 COUNTY # 10 $4,000.00 PL 566 Rebuild $3,460.00 COUNTY # 12 $2,000.00 $9,84 State # 3 0.00 COUNTY # 14 $2,000.00 $3,040. WATERSHED # 7 00 COUNTY # 16 $2,000.00 $2,28 WATERSHED # 7 IMP 0.00 COUNTY # 45 $5,000.00 JUDICIAL # 16 $37,170.00 COUNTY # 45 BR I $5,000.00 JUDICIAL # 2 $400.00 COUNTY # 45 BR II $5,000.00 JUDICIAL # 20 $5,880.00 STATE 2 $5,000.00 JUDICIAL # 14 $440.00 JUDICIAL # 8 $2,500.00 JUDICIAL # 24 $60.00

COMMISSIONER DISTRICT # 4 AMOUNT JUDICIAL # 28 $840.00 COUNTY # 18 $1,000.00 JUDICIAL # 29 $22,370.00 COMMISSIONER DISTRICT # COUNTY # 39 $1,250.00 5 AMOUNT LIEN COUNTY # 39 IMPROVE $6,740.00 COUNTY # 6 $192.00 $30,71 Judicial # 15 0.00 COUNTY # 20 $20,000.00 RED LAKE WTSD AMOUNT COUNTY # 20 LATERAL 1 & 2 $1,827.00

STATE # 83 $25,850.20 COUNTY # 24 $2,300.00 ROSEAU WTSD AMOUNT COUNTY # 25 $3,220.00 $641.9 STATE # 51 2 COUNTY # 27 $2,500.00 TWO RIVERS WTSD AMOUNT COUNTY # 31 $2,500.00 COUNTY #33 $3,500.00

$10,50 JUDICIAL # 10 0.00 COUNTY # 32 $7,300.00

COUNTY # 40 $2,150.00 COMMISSIONER DISTRICT # 1 AMOUNT COUNTY # 46 $2,000.00 $860.0 COUNTY # 8 0 JUDICIAL # 11 BR 55,60,95 $7,500.00 $1,200.0 COUNTY #22 0 JUDICIAL # 11 BR 172 $1,786.00 COMMISSIONER DISTRICT # 2 AMOUNT JUDICIAL # 13 $2,368.00 COUNTY # 3 $7,500.00 JUDICIAL # 11 $40,000.00 COUNTY # 13 $2,800.00 JUDICIAL # 21 BELTRAMI $13,500.00 COUNTY # 21 $25,000.00 JUDICIAL # 30 $3,130.00 COUNTY # 38 $10,000.00 STATE # 83 (OLD) $5,000.00 COUNTY # 44 $70,000.00 COUNTY # 2 $2,000.00 COUNTY # 41 (SHARED WITH # 1) $7,500.00 COUNTY # 30 $1,000.00 COMMISSIONER DISTRICT # 3 AMOUNT JUDICIAL # 19 $10,000.00 $4,000. JUDICIAL # 27 00 JUDICIAL # 19 LATERAL $2,000.00 $5,000. JUDICIAL # 9 00 JUDICIAL # 23 $5,000.00 $5,000. COUNTY # 43 00 JUDICIAL # 23 IMPROVEMENT $2,000.00 $2,000. COUNTY # 42 00 JUDICIAL # 63 $700.00 COUNTY # 28 $2,500.00 M/S/C – Bring, Kiesow

RESOLUTION 02-17-04 –Per Diems Sharon Bring $180.00 Kenneth Borowicz $240.00 Curtis Carlson $180.00 Gary Kiesow $240.00 Totals $840.00 M/S/C- Bring, Kiesow

RESOLUTION 02-17-05 Payment of Bills BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office.

Auditor bills: January 23, 2009 $46,612.83 January 30, 2009 $14,600.71 February 6, 2009 $98,663.91 February 13, 2009 $268,446.36 Total $428,323.81 Commissioner bills: $97,783.99 M/S/C – Kiesow, Bring

The following Commissioner/Committee Reports were shared: Commissioner Meeting/Report Borowicz Extension Bring MarKit, Extension, AMC Extension, Area on Aging Carlson MarKit, KaMaR, Northwest Mental Health Vonasek Land of the Dancing Sky Area on Aging, Tri-Valley

The meeting adjourned the meeting at 4:10 p.m. M/S/C – Bring, Kiesow

OFFICIAL PROCEEDINGS MARSHALL COUNTY BOARD OF COMMISSIONERS *UNAPPROVED* February 3, 2009 9:00 A.M. Marshall County Boardroom

Commissioner Vonasek called the meeting to order with the following present: Commissioners Sharon Bring, Gary Kiesow, Curtis Carlson, Kenneth Borowicz, LeRoy Vonasek, Auditor-Treasurer Scott Peters and Recording Secretary Domita Taus.

The February 3, 2009 Agenda was approved with additions. M/S/C – Bring, Carlson

The Board approved the January 20, 2009 regular meeting minutes with corrections. M/S/C – Carlson, Bring

County Sheriff John Novacek addressed the Board to request approval to purchase the remaining two new squad cars that have been budgeted for in 2009 for the Sheriff’s Department from Dahlstrom Motors. The Board requested that Sheriff Novacek delay this purchase until March to give more time to determine the final affects of the State cuts. Sheriff Novacek updated the Board on a regional justice committee meeting.

Public Health Director Gail Larson provided the Board with a bimonthly update regarding the activities and services of the Public Health Department, including; review of the 2009 Public Health budget and affects of State cuts, County disease update, environmental safety issue, notice of a public health preparedness meeting scheduled for March 7 at Newfolden, explained services provided for citizens of Newfolden during their water main break, flu vaccine participation, and information on the dental clinic.

Rick Holmes, Spruce Valley Township landowner, addressed the Board to discuss a cart way/easement consideration in section 6.

The Board reviewed quotes for the Small Cities Flood Buyout Grant Appraisal Services as requested by Wynne Consulting. The Board reviewed quotes from Toren Appraisal Services and ProSource Technologies. The Board accepted the proposal from Toren Appraisal Services. M/S/C – Bring, Carlson

The Board approved a Marshall County Housing Loan Pool request for Barb A. Hanson of Strandquist. M/S/C – Bring, Borowicz

The Board approved the following resolution.

RESOLUTION 02-03-01

A RESOLUTION OF SUPPORT FOR THE ESTABLISHMENT OF A NORTHERN MINNESOTA VETERANS HOME

WHEREAS, Northern Minnesota is currently a significantly underserved region for veterans home services, with only the Minnesota veterans’ homes located in Silver Bay and Fergus Falls currently serving the region; and

WHEREAS, the Minnesota Department of Veterans Affairs is currently studying the state-wide needs for veterans homes and will be making recommendations to the Minnesota State Legislature regarding the location of future facilities; and

WHEREAS, the number of veterans living in northern Minnesota, and other criteria established by the Minnesota Department of Veterans Affairs, seems to strongly support the location of a new veterans home in the Beltrami County area to serve the needs of veterans throughout northern Minnesota; and WHEREAS, the Northern Minnesota Veterans Home Task Force has been organized and, with the help of a professional architect, has initiated the process of developing the required pre-design documentation and application to locate a facility in northern Minnesota; and

WHEREAS, the Northern Minnesota Veterans Home Task Force will be formally asking the Minnesota Department of Veterans Affairs and the Minnesota State Legislature to strongly consider a Beltrami County Location as the next veteran’s home project to be approved in the state.

NOW, THEREFORE, BE IT RESOLVED, the Marshall County Board of Commissioners desires to go on record stating the need for additional veterans home services for veterans residing in northern Minnesota and further expresses support for the efforts of the Northern Minnesota Veterans Home Task Force to locate a veterans home to serve northern Minnesota M/S/C – Borowicz, Bring

Highway Engineer Lon Aune and Assistant Engineer Rodney Teigen met with the Board. Mr. Aune requested approval for voluntary sick leave donation within the highway department for Richard Merrill. The Board approved the donation of sick time within the Highway Department. M/S/C – Bring, Carlson

Mr. Aune provided updates on Stimulus Projects, with impacts on overtime, discussed part-time summer staff needs, and reviewed the progress on the dump truck/tractor purchases in 2009, with impacts on budget. The Board supported moving forward with the Stimulus Projects that receive approval.

Mr. Teigen reported on the right of way purchase status and criteria that is being followed by the highway department on the CSAH 4 and CSAH 10 projects.

The Board closed the regular meeting and opened the Ditch Authority meeting. M/S/C – Kiesow, Bring

MnDOT Project review on TH 219 was discussed with the impacts it will have on CD 27, CD 20, and CD 32. The Board authorized MnDOT to move ahead with this project. M/S/C – Kiesow, Borowicz

The Board closed the Ditch meeting and reopened the regular meeting. M/S/C – Carlson, Borowicz

County Agent Howard Person addressed the Board to discuss possible revisions to the County Feedlot Ordinance addressing requirements for violations of the ordinance and needs for conditional use permits. Jeff Brouse and Chad Bottem were present for this discussion. The Board requested that the Feedlot Committee review the County Feedlot Ordinance for possible language changes that are fair and consistent for all feedlots and residents, working with County Attorney Mike Williams and County Agent Howard Person. Mr. Person also provided an update on activities at Excel Dairy.

The Board recessed for lunch at 12:00 pm and reconvened at 1:00 pm.

Auditor-Treasurer Peters presented the following in his report: 1. The Board approved Gene Roller and Donna Knott for the two open positions on the Marshall County Park Board for three year terms. M/S/C - Bring, Carlson 2. The Board discussed ROW Officer employment options. 3. The Board reinstated Dale Hammerlund and Wallace Bengtson for three year terms expiring 2012 and appointed Roger Hille to fill the vacancy for Paul Anderson’s term expiring January 2010 for the Board of Adjustment. M/S/C – Bring, Carlson 4. MCIT Board vacancy announcement. 5.Correspondence from Jim Stengrim responding to the 1/19/09 letter to the Board regarding JD 25-1 was discussed. The Board referred this matter to County Attorney Williams. 6. Investment Report. 7. Notice of a public hearing for repair work on JD13 and JD18 is to be held in Pennington County on March 4, 2009 at 9:30 a.m. 8. Governor’s Budget proposal discussion/Local Impacts 9. Assessor replacement update 10. Ditch Report through January 11. Discussion regarding Auditor’s position on another Board. 12. Reviewed repair options on the courthouse stairways. 13. Oslo School progress 14. Lost warrant resolution RESOLUTION 02-03-02 Lost Warrant BE IT RESOLVED, Marshall County officials are directed to cancel a lost warrant #182652 dated February 8, 2008 issued to Excel Township Treasurer, in the amount of $22,162.08.

The Board also approved to waive the furnishing of a bond and authorizes said office to reissue a new warrant in the above amount using a new warrant number. M/S/C – Bring, Borowicz

The Board reviewed correspondence from the Red Lake Watershed District indicating that Arnold Stanley has resigned due to health reasons from the Red Lake Watershed Board. The Board extended gratitude to the family of Mr. Stanley for his service on the Watershed Board and approved to advertise to fill the vacant position for the remainder of the term. M/S/C – Kiesow, Bring

The following Commissioner/Committee Reports were shared: Commissioner Meeting/Report Borowicz Community Justice Advisory Committee, Water Resource Advisory Board Bring Technology, MRCC Carlson JD21, MST Watershed Kiesow RDC, Northwest Regional Development Center, Joint Powers Natural Resources, Water Resource Advisory Board, JD11/JD21

The Board meeting adjourned at 3:30 p.m. M/S/C – Borowicz, Kiesow