Committee Reports for April 2016 Staff Senate Meeting

Committee Name: Executive Officers Committee Meeting Report Submitted by: Jen Zellmer-Cuaresma Presiding Chair: Jen Zellmer-Cuaresma Date of Meeting: 2/25/16 Attendees: Maria Mangold, Rochelle Krahn, Angie Weisenburger, Maggie McCarthy, Judy Wellert, Jen Zellmer-Cuaresma Tasks Performed: *March speaker - Eva Rocke? *Budget Committee - Staff Union Representation - appointment of Luke Alford *Toastmaster's $125 fee -Professional Development *Professional Development Staff Survey progress *Wintersession/summer professional development training *Shaunagh - help from SARC during difficult times on campus *newsletter - print or not to print? *childcare and situation with ASUM *Employee Appreciation Night- Staff/Faculty/ASUM to host booths Summary of Information and Facts: *Childcare issues facing ASUM affect Staff - need to be part of the conversation *Diploma Dash thank you's *only received 5 of 150 responses to the request to "print" newsletters, so go to try without printing to save costs and see if there is any feedback *Executive Committee decided not to approve the $125 professional development fee charged to Staff Senate, wants to bring the discussion to the Senate floor and get further information from Roz Haley regarding the group *Professional Development survey is in review and compiling stages, so should be available soon *Committee voted to approve Senator Luke Alford as Staff Union Representation on the Budget Committee *Eva Rocke has an update on the status of the sustainability discussion happening on campus so will attend the March meeting to provide information Future Actions planned by Committee or Committee members: None at this time Recommendations to Staff Senate: None at this time Next meeting date/time/location: Monday, April 11th at 11:10 a.m., UC 223

Committee Name: Nominations and Elections Committee Report Submitted by: Denise May Presiding Chair: Denise May Date of Meeting: 4/4/16 Summary of Information and Facts: To date we are in need of 4 more nominees to Staff Senate to make 30 Senators. Clerical: 5 Professional: 15 need 16 Service: 3 need 4 Crafts: 0 need 2 Technical: 3 Recommendations to Staff Senate: I challenge you to ask two people today if they are interested in joining Staff Senate. We want a full board to continue working on the important issues that needs to be done. Ask two people today! Then you can write their name in on the ballot as the deadline has passed for submitting petitions.

Committee Name: Outstanding Staff Awards Report Submitted by: Renee Valley Presiding Chair: Renee Valley Date of Meeting: Wednesday, March 16 Attendees: Chris Csorosz, Geri Fox, Jefferson Heath, Rochelle Krahn, Michael Sweet, Renee Valley, Judy Wellert Tasks Performed: Decided who the winners were for the Excellence in Job Performance and Campus Interaction and Meritorious Job Performance Awards. Picked the top two winners who had tallied the most points. Summary of Information and Facts: Thank you to Geri Fox who tallied the totals from the committee while chair was out of town. Chair sent the winner names to the President's office by March 18. Future Actions planned by Committee or Committee members: There was discussion regarding possibly changing criteria for both awards to clarify, as there were only four nominations for the Campus Interaction and Meritorious Job Performance Awards. Some of the committee members felt that the criteria was similar in both awards and this could lead to confusion and possibly reason why so few nominations for the one award Recommendations to Staff Senate: Next year's committee should re-evaluate the wording of both these awards to make them distinct from one another.

Committee Name: Fundraising Committee Report Submitted by: Rochelle Krahn Presiding Chair: Rochelle Krahn Date of Meeting: 3/15 and 3/24/2016 Attendees: Judy Wellert, Maggie McCarthy, Angie Weisenberger, Jefferson Heath, Renee Valley and Caitlin Sager Tasks Performed: Went thru checklist of task and final details Summary of Information and Facts: Task to complete, pickup Permit, confirm food donations & first aid stations, order shirts, submit final Risk Management Plan, purchase chalk and safety pins for bibs, create list of supplies for the day of the race, confirm time for packet pickup and flow of table and registrations, volunteers, volunteer form and signs for sponsors. Future Actions planned by Committee or Committee members: None Next meeting date/time/location: TBD Committee Name: Professional Development Committee Report Submitted by: Rozlyn Haley Presiding Chair: Rozlyn Haley and Andi Armstrong Date of Meeting: 3/15/2016 Attendees: Jen Zellmer-Cuaresma, Shaunagh McGoldrick, Judy Wellert, Maria Mangold, Andi Armstrong, Rozlyn Haley Tasks Performed: Reviewed certificates Summary of Information and Facts: Specifically focused on the Advising Certificate. Jen and Maria were going to follow-up on this conversation with other advisors and present the example to the Cabinet. Continued discussion on using the IT certificate program and talked about Access Partners and if they have a certificate check list for the certificate they are offering. Other certificate ideas: Financial Development Certificate Management and Supervision Development Certificate Ongoing conversation about Professional Development web page Future Actions planned by Committee or Committee members: Andi has done significant work on the PDC web page, along with the certificate program, and the committee will continue to prioritize this. Toastmasters group continues to move forward thanks to Judy. Campus notification was sent out last week and Rozlyn has received contact from some interested staff. Plan to schedule a demo meeting near the end of April. Recommendations to Staff Senate: We are always open to including others that are interested in participating in this committee. Next meeting date/time/location: TBA Committee Name: Bylaws & Resolutions Committee Report Submitted by: Gloria Phillip Presiding Chair: Gloria Phillip Date of Meeting: 4/8/16 Attendees: No meeting held Recommendations to Staff Senate: None at this time Next meeting date/time/location: TBD

Committee Name: Staff Senate Leadership and President's Cabinet Report Submitted by: Jen Zellmer-Cuaresma Presiding Chair: Jen Zellmer-Cuaresma Date of Meeting: 3/16/16 Attendees: Maggie McCarthy, Maria Mangold, Bill Johnston, Cody Meixner, Judy Wellert, President Engstrom, Rochelle Krahn, Shaunagh McGoldrick, Scott Whittenburg, Deena Mansour, Teresa Branch, Mike Reid, Lucy France, Peggy Kuhr, John DeBoer, Angie Weisenberger, Jen Zellmer-Cuaresma Tasks Performed: *UM Minute *TRANS 101 Update *Toastmaster's *Professional Development Survey and Certificate *Policies - status of approved drafts *Administrative Advisory Review *Open Discussion Summary of Information and Facts: *UM Minute - UM School of Theatre and Dance - All in One Timing event, Gold medal for President's Report and Classified Staff honored, *TRANS 101 Update - more than 50 in attendance, need to continue the dialogue and momentum of educational sessions *Toastmaster's - Staff Senate endorsing this, encouraging cabinet to support and encourage sector director's, managers, deans, etc. to support staff participation - recommended Staff Senate communicate with Barb Seekins as well regarding International Toastmaster's - reach out to NACBA - National Association of Collegiate Business Offices as well to promote *Professional Development Survey and Certificate - current sample of advising professional development certificate and working with UAC who is working with NACADA to get certificate official and provide opportunities for professional development - also includes financial certificate, leadership certificate and customer service opportunities - working with Cindy Boies in HR on this process, Andi Armstrong and Roz Haley have been heading this initiative up *Policies - status of approved drafts - Staff Senate not responsible for anything else at this point, just waiting to hear back from Mike Reid and A & F, for any final questions or approval as the policies are with his office *Administrative Advisory Review - group has not met, but they have the information and are planning to do a retreat in a few weeks to compile the information *Open Discussion - what is happening with the Advisory Council results - those are being reviewed and were distributed to campus, Cabinet is planning to move forward with the Welcome Center for UM - what is happening with the Visioning Group and Strategic Issues group? those are moving forward and will collaborate over the spring, summer and early fall to put together the vision and process for which to get there - there is currently staff representation on the Strategic Plan and Liberals Arts groups. Future Actions planned by Committee or Committee members: Continue following up with initiatives and dialogue on campus Recommendations to Staff Senate: None at this time. Next meeting date/time/location: April 20th, 2016

Committee Name: MUSSA Conference Call Report Submitted by: Jen Zellmer-Cuaresma Presiding Chair: Debra Bradley Date of Meeting: March 14th, 2016 Attendees: Sheri Steiner, Tiffini Gallant, Sylvia Sparkman, Joan Ford Carol Berg, Cheryl McGee Debra Bradley, Jennifer Anderson, Peggy Delaney, Brenda Johnson, Jen Zellmer-Cuaresma, Judy Wellert Tasks Performed: *Approval of Minutes *Update on MUSSA/BoR Meeting on January 19, 2016 *Update on MPEA Meeting on January 19, 2016 *Evaluation of supervisors *PowerPoint Presentation for BoR meeting in May discussion - two from each campus, bio and how they help with student success, deadline to Debra is May 2nd through the 9th *MUSSA Bylaw Changes Summary of Information and Facts: Minutes from the January 19, 2016 meeting were unanimously approved. Discussion was held regarding the January MUSSA / Board of Regents interaction. The “Student Success: Mentoring” handout received positive comments from the Regents and they were impressed by the level of involvement by classified staff. The Regents asked good questions and seemed both interested and engaged. Several campuses representatives visited with Quint Nyman, Executive Director of MPEA, in person, and MSU Bozeman joined via telephone. It was an opportunity to learn more about this union, its interactions, structure and activities on each campus, the appropriate methods of communication intra-campus, and the union’s position regarding lay-offs. A question regarding evaluations of supervisors was raised. The campuses discussed review activities from campus to campus. Responses vary with some campus not conducting these kinds of evaluations to others with earlier development of these kinds of reviews. The next MUSSA / Board of Regents interaction will be at the May Regents meeting in Havre. MUSSA’s goal continues to be to impress the Regents with the value classified staff bring to student success in the areas of student retention, completion, mentoring, and advising. Members considered topics and direction for a PowerPoint presentation. Discussion will continue at the Monday, April 4 and May 9, 11 am videoconferences. Mary Ann George was unable to attend the videoconference so the discussion on changing the MUSSA Bylaw regarding officer terms will be held until the next videoconference. A question was raised if exit interviews were conducted or if data is being collected regarding why folks are leaving is documented. Campuses will investigate and report at the next videoconference. Future Actions planned by Committee or Committee members: Bylaw amendment proposal by Mary Ann and turn over reasons MUSSA meeting with BoR - May 19-20 at MSU Northern Recommendations to Staff Senate: None at this time. Next meeting date/time/location: Monday, April 4th, 2016

Committee Name: International Committee Report Submitted by: Edi Stan Presiding Chair: Nader Shooshtari Date of Meeting: 3/8/2016 Attendees: CHAIR: Nader Shooshtari, FACULTY: Sarah Halvorson, Geography; Liz Ametsbichler, Modern and Classical Languages and Literatures; James Laskin, Physical Therapy; Soazig LeBihan, Philosophy; Henriette Lowisch, Journalism; Anna Sala, Division of Biological Sciences; Kate Shanley, Native American Studies; STAFF: Mika Watanabe, Disability Services for Students; Edi Stan, Facilities Services ADMINISTRATION: Abraham Kim, Director, Mansfield Center; Effie Koehn, Director, Foreign Student and Scholar Services; Marja Unkuri-Chaudhry, Office of International Programs; Paulo Zagalo-Melo, Associate Provost for Global Century Education and Director of International Programs Tasks Performed: Revised, discussed, and renewed or discontinued partner and collaboration contracts and MOUs with international Universities and other institutions. Discussed the 2016 Distinguished Service to International Education Award candidates and selection/nomination process.

Committee Name: Employee Recognition Day Report Submitted by: Renee Valley Presiding Chair: Sheila Wright/Jed Liston Date of Meeting: March 30, 2016 Attendees: Sheila Wright, Jed Liston, Marcie Briggs, Beckie Christiaens, Ryan Martin, Penny Newbold, Andrea Scheuring, Hannah Singleton, Renee Dubuque, Tony Layton, Renee Valley Tasks Performed: Met with Circus Club performers; discussed and planned agenda; discussed logistics; discussed decorations. Summary of Information and Facts: Circus Club will perform; types of games have been decided upon and who will be at game booths; who will help at pin table; who will do the lighting; agenda speakers decided upon; decorations are in the works; program is in progress and will be on web site. Future Actions planned by Committee or Committee members: Finalize the items that still need decisions made. Next meeting date/time/location: Wednesday, April 13; 2-3:30 p.m.; UC 207

Committee Name: University Athletic Committee Report Submitted by: Angela Weisenburger Presiding Chair: Annie Belcourt Date of Meeting: March 29, 2016 Attendees: Liz Putnam, Kent Haslam, Jean Gee, Dustin Hollist, Barb Seekins, Wilena Old Person, Stacey Richards, Jen Zellmer-Cuaresma, Tasks Performed: 1. Approval of February Minutes 2. Grizzly Athletics Minute (New, noteworthy, upcoming events, etc) 3. Review, independent of exit interviews, the time demands on athletes, including real and potential conflicts between athletic and academic responsibilities (Jen & Jean) Guest: Jen Zellmer-Cuaresma âÂ€¢ Missed class day report âÂ€¢ Overview of Athletic Academic Services. 4. Grizzly Athletics updates (Kent/Jean/Dusten) 5. Other Summary of Information and Facts: Jen presented an update on our student athletes. Highlights included: Missed class day report. There was a big change to basketball with the tournament moving to Reno, NV=more missed days. KUDOS to UNR for opening their Academic Center to our athletes for studying and test taking. Student Athlete grades tend to be better when they are "in season" as their schedule is highly structured when they are traveling and competing. Athlete Academic Services is currently focusing on Life Skills; budgeting, nutrition, etc for student athletes who may be transitioning to off campus life, interview skills, etc. Different from fall semester when the focus was on academic skills; studying, rules & regs, resources, etc. Currently there are multiple resources for ensuring Student Athlete success including ~20 tutors, graduate student mentoring for high risk (academically) students, Student Athlete Council for "professional development" and Griz in the Community for volunteer opportunities. Other updates include the search for the new Big Sky Commissioner, plans for the new Grizzly Champions Center, and the need for more bleachers at the new softball field. Recommendations to Staff Senate: Faculty and Staff get in free to all home softball games. Come out and support the newest Student Athletes in the Grizzly Athletic family. Next meeting date/time/location: April 26, 2016