NEWPORT PROPERTY VENTURES * Employee Exit Checklist

Employee Exit Checklist

Please complete this form for employees who are leaving the company, checking off each item as it is completed. Please sign and date when complete and return form to HR.

NAME: LAST DAY WORKED:

______1. Collect all company property and change access items: _____ Access card/Clicker _____ Credit Cards (gas, etc.) _____ Petty Cash _____ Cellular telephone _____ ID badge(s) _____ Keys _____ Uniforms _____ Nametags _____ Laptop Computer _____ 2-Way Radio _____ Tools _____ Digital Camera _____ Change Property Locks _____ Change Alarm Code _____ Other:______

______2. Ensure the employee has reviewed and approved final timesheet on the timekeeping system. Employee is informed that final paycheck will be direct deposit if the employee currently receives direct deposit or a live paycheck if the employee currently receives live paychecks. Employee is also informed that 1) final paycheck will be prepared on the next regular payroll run 2) final paycheck will be mailed to employee unless they specifically make other arrangements in advance and 3) Final commissions will be paid to exiting employee when commissions are scheduled to be paid to the rest of NPV employees.

______3. If employee is moving, list new address and phone number below (or address and phone number of a contact). Be sure to transfer this information to the Record of Termination Form. The employee is advised that they must keep Human Resources informed of any future changes for Benefits and W2 tax information.

Exiting employee’s new address: ______Exiting employee’s new phone #: ______

______4. Employee is informed that all insurance terminates on last day worked.

______5. Employee is notified that company policy permits release of only Hire Date, Last Day Worked and Position Held on reference checks.

______6. Scan and email the following to HR Department:  Employee File  Termination Checklist  Termination Record

______7. After confirming that HR has received all of the items listed under number 6, shred and discard all items.

Manager’s Signature: ______Date: ______