Board Luncheon Stamping Ground Elementary - 11:30 AM s9

RECORD OF BOARD PROCEEDINGS (MINUTES)

Georgetown, Ky., December 10, 20 13 The Scott County Board of Education met at Great Crossing Office Complex at 6:30 o'clock P.M. on the 10 th day of December , 20 13, with the following members present:

(1) Rebecca W. Sams (2) Dr. Roger A. Ward 3) Jo Anna Fryman (4) Jennifer Holbert (5) Robert H. Conway

REGULAR BOARD MEETING (Meeting #31)

1. CALL TO ORDER: The meeting was called to order by Chair Dr. Roger Ward.

2. WELCOME: Dr. Ward welcomed everyone.

3. VISION STATEMENT – Dr. Ward read, “We exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.

4. APPROVE AGENDA: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Ms. Sams that the Board approve the agenda as presented. Motion carried unanimously.

5. FINANCIAL STATEMENT: Randy Cutright gave a brief overview.

Summary of Cash Activity for October, 2013

Beginning Net Receivables/ Ending Balance Balance (Cash & Payables/ (Cash & Investments) Receipts Expenses Transfers Investments) General Fund $8,501,762.23 $8,547,895.68 $4,042,138.10 -$5,646,790.42 $7,360,729.39 Special Revenue Fund -$212,944.05 $1,023,134.53 $576,373.67 -$113.74 $233,703.07 Capital Outlay Fund $382,201.63 $0.00 $0.00 $0.00 $382,201.63 Building Fund $710,224.98 $0.00 $708,858.00 $0.00 $1,366.98 Construction Fund $7,681,094.60 $743.31 $1,446,568.90 $0.00 $6,235,269.01 Debt Service Fund -$1,418,858.16 $764,025.49 $115,185.04 -$55,167.49 -$825,185.20 Food Service Fund $1,006,226.53 $1,774,118.92 $455,579.32 -$1,311,369.89 $1,013,396.24 Enterprise Fund $173,713.10 $138,039.11 $75,352.74 $0.00 $236,399.47 Fiduciary Fund $26,887.69 $27,887.69 $1,000.00 -$27,887.69 $25,887.69 $16,850,308.55 $12,275,844.73 $7,421,055.77 -$7,041,329.23 $14,663,768.28 Less Investments $12,771,082.02 Less Funds Held by Bond Paying Agent $55,169.92 Cash Balance $1,837,516.34

Schedule of Investments Certificates of Deposits with KENTUCKY BANK Investment Date Rate of Interest Investment Period Investment Amount 6/10/2013 0.38% 5 Months $1,500,000.00 12/12/2012 0.74% 12 Months $2,500,000.00 6/28/2013 0.65% 12 Months $2,000,000.00 10/24/2013 0.32% 6 Months $1,500,000.00 Total Certificates of Deposits with Kentucky Bank $7,500,000.00

On March 22, 2013 proceeds from the Scott County School District Finance Corporation School Building Revenue Bonds Investment summary:

October 31, 2013 Branch Banking and Trust Company (BB&T) .17%/annum $ 5,271,082.02 6. APPROVAL OF CURRENT BILLS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the current bills be paid as listed below. Motion carried unanimously. Check #’s Amount 65295-65298 EFT’s 284.65 658431-658458 53,261.41 65299-95302 EFT’s 628.66 658460-658489 31,144.16 658490 & 658491 8,910.00 65303 EFT’s 368.48 658493-658509 95,199.46 658510-658524 37,987.43 658525 325.05 658526 4,985.00 658527-658540 429,184.24 658541-658547 108,656.31 658548-658712 1,576,113.32 658713-658714 137.80

FOOD SERVICE Check #’s 658430 20,939.02 658459 48,872.12 658492 50,400.77 658715-658734 127,116.63

7. SPOTLIGHT: Presentation by FFA students from SCHS and recognize Lemons Mill Elementary student: Superintendent Putty said it is an honor to recognize our Future Farmers of America (FFA) from Scott County High School. SCHS has the best FFA program in the nation. FFA Teacher Regina Fritsch and two FFA officers shared some of the accomplishments of the FFA program over the last year. Devan Glass, FFA Reporter & Brian Wood FFA Treasurer thanked the Board for their support. Devan and Brian shared information on officer training, State Fair entries, National Convention recognition, Green Hand recognition, the food drive of over 19,000 pounds of food and other activities for our community. Devan and Brian presented poinsettias to Board members. Ms. Fritsch added that she is very proud of the FFA students. Superintendent Putty said we talk about preparing students to be college and career ready; we have the model right here in the FFA program. They are leaders at our high school. They have ownership in what they do. Our FFA program is exceptional. We are humbled by humanitarians. When they see a need in the community, they do what they can to help. We are very proud of our FFA students, their program and teachers.

Lemons Mill Elementary Principal Lori Beth Mays, Librarian Melanie Bishop and Teacher Sara Jill Handy shared the process of the Christmas Card Contest with Sherman Carter Barnhart. LME student Megan Christian won the Christmas card design. Sherman Carter Barnhart Representative, Mike Smith, presented a certificate and gift card to Megan for winning the contest. Sherman Carter Barnhart used Megan’s design of Lemons Mill Elementary decorated for Christmas as their firm’s Christmas cards this year to go out across the state.

8. PERSONNEL REPORT: EMPLOYED: (Certified): Substitute Teachers – Tonya Allen, Sandra Wagner, Seiara Thorn, Jamey Dougoud, Erin Charles, Cynthia Lingenfelter; Amanda Mullins, Academic Team Coach at SCMS; Salin Simpson, Archery Coach at RSMS. (Classified): Substitute Aides – Jamey Dougoud, Erin Charles; Tammy Hope, Interim Food Service Manager at Western; Tina Whitt, Daycare Substitute at Eastern; Substitute Custodians – Tobey Gray, Lewis Collins, Michael Adams, Jeremy Jarrell, Michael Williams; Amy Buckler, Substitute Food Service; Jenna Hunt, Food Service Substitute. TRANSFERS: (Classified) – Bertha Vires, from Food Service Manager at RSMS to Cook at Western; Etta Tackett, from Substitute Aide to Aide at Preschool Center; Maretta Swartz, from Aide at Western to Preschool Center; Linda Perkins, from Clerical Aide to Secretary at GMS; Tamara Roller, from Substitute Food Service to Nutrition Aide for District; Tammy Hope, from Food Service at Western to Cafeteria Manager at RSMS; Larry Stubbs, from Custodian to Head Custodian at Northern. RESIGNATIONS: (Certified) - Tai Faulkner, Teacher at SCHS (12-31-13). (Classified) – Becky Lewis, Kindergarten Aide at Southern (12-6-13). RETIREMENT: (Classified) – Connie Carnell, Aide at AME (12-1-13); Charles Gorham, Bus Driver (1-1-14). REQUESTED LEAVE OF ABSENCE: Donnie Hollingsworth, Custodian (11-6-13 through the remainder of the 2013-2014 school year). Cody Williams, Teacher at 9th Grade (1-10-14 through remainder of the 2013-2014 school year). APPROVED LEAVE OF ABSENCE: Martha Yates, 9-23-13 to 11-8-13; June Traylor, 10-18-13 to 11-7-13; Roy Dixon, 10-10-13 to 10-25-13; Rhonda Dixon, 10- 23-13 to 11-1-13; Dana Boggs, 10-24, 25, 26-2012 & 8-19, 20-2013 & 9-16-13; Andrea Ratcliff, 9-25-13 to 11-1-13; Retta Wilhite, 11-4-13 to 11-12-13; Angela Fraley, 11-6-13 to 11-8-13; Charles Gorham, 8-8-13 to 11-8-13; Tara Burke, 9-9-13 to 10-14-13; Margaret Carol Spears Evans, 10-28-13 to 11-12-13; Joni McClanahan, 5-20-13 to 7-19- 13.

9. SCOTT COUNTY EDUCATION ASSOCIATION (SCEA) – Eastern Elementary Teacher, Fran Rohlfing, introduced herself as President of SCEA. Ms. Rohlfing stated one of her goals was to establish a relationship with the Board by attending meetings and giving updates from KEA. She also stated, “We need to reach out to Frankfort and be more of a voice in Frankfort.”

10. PUBLIC COMMENT: Each speaker introduced themselves and voiced their concern: a. Jebb Warner, Hope Thompson, Kelley Bensing, Tricia Blair, Rhonda Lawing, and Sam Nolilscher all addressed the Board requesting not to change schools based on the recommended boundary proposal. (No changes were made to the boundary of area to the east of Muddy Ford and to the north of Route 62 also known as Cynthiana Road to include all homes on Cynthiana Road. This area includes the following roads: Happy Lane, Bailey Road, N Mt. Gilead Road, and Hinton Cemetery road among others. This area remains districted to Eastern Elementary School and Royal Spring Middle School.) b. Rick Thompson signed-up to speak. When offered to speak, he then declined. 11. CONSENT ITEM FOR MINUTES: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve Conse nt Item for Minutes A) as submitted. Motion carried unanimously. A) APPROVAL OF MINUTES FOR WORK SESSION #30 (12-3-13)

12. CONSENT ITEMS FOR DONATIONS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Holbert that the Board approve Consent Items for Donations A) - N) as submitted. Motion carried unanimously. A) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $4,880.80 from Western Elementary PTA to be used toward classroom supplies & educational materials. B) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from KOHL’s to be used toward HOSA field trips and related student learning activities. C) APPROVE DONATION TO ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the donation in the amount of $104.00 from Mr. & Mrs. Edward Murdock to be used toward the 8th grade field trip to the National Underground Railroad Freedom Center. D) APPROVE DONATION TO ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the donation in the amount of $125.00 from Royal Spring PTSA to the benefit of the Robotics club. E) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from Ms. Rachel Smith Childress to be used toward all field trip costs at Elkhorn Crossing School. F) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation of 8 sets of walkie talkies from Steve Woodrum of State Farm Insurance to be used in emergency kits and to assist communication within the school. G) APPROVE DONATION TO SPECIAL EDUCATION DEPARTMENT: Recommendation: Board approve the donation of a therapy swing, valued at approximately $160.00, from the Georgetown Community Hospital to be used within the District’s Special Education Department. H) APPROVE DONATION TO DISTRICT FAMILY RESOURCE & YOUTH SERVICE CENTERS: Recommendation: Board approve the donation of $500.00 from Marion A. Cox to be used within the District’s Family Resource & Youth Service Centers for emergency food and housing. I) APPROVE DONATION TO DISTRICT FAMILY RESOURCE & YOUTH SERVICE CENTERS: Recommendation: Board approve the donation of $500.00 from the Scott County Women’s Club to be used within the District’s Family Resource & Youth Service Centers for emergency food and housing. J) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $150.00 from Heather Niemeyer to be used for the Family Resource Back Pack Program. K) APPROVE DONATION TO THE GIFTED & TALENTED PROGRAM: Recommendation: Board approve the donation of $255 from Vonnie & David Sams,the donation of $255 from John & Melissa Evans, and the donation of $255 from Irene Rojas & Juan Rodriguez for the Gifted & Talented field trip to Kentucky United Nations Assembly. L) APPROVE DONATION TO THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $360.00 from Mike Scogin of the Georgetown News Graphic to be used for the Save-Us Club. M) APPROVE DONATION TO THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $500.00 from the Cardinal Baseball Club, Inc. to be used for the benefit of the Junior class. N) APPROVE DONATION TO THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation of $400.00 from Mr. John Simpson of the Festival of the Horse Committee to be used for the benefit of the AFJROTC.

13. CONSENT ITEMS FOR FUNDRAISERS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Sams that the Board approve Consent Items for Fundraisers A) – C) as submitted. Motion carried unanimously. A) APPROVE ROYAL SPRING MIDDLE SCHOOL PTSA FUNDRAISER: Recommendation: Board approve the 5k Walk/Run fundraiser to be conducted April 25-26, 2014 for the benefit of Royal Spring Middle School. B) APPROVE WESTERN ELEMENTARY SCHOOL PTA FUNDRAISER: Recommendation: Board approve the Primary Pottery fundraiser to be conducted in January 2014 for the benefit of Western Elementary School. C) APPROVE WESTERN ELEMENTARY SCHOOL PTA FUNDRAISER: Recommendation: Board approve the Applebee’s Spirit Night fundraiser to be conducted on December 10, 2013 for the benefit of Western Elementary School.

14. CONSENT ITEMS FOR GRANTS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve Consent Items for Grants A)- C) as submitted. Motion carried unanimously. A) APPROVE THE KYCEC MINI GRANT FOR THE 9TH GRADE SCHOOL AND THE SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the KYCEC Mini Grant in the amount of $650.00 to the benefit of the 9th Grade School and the Scott County High School per the attached. B) APPROVE THE KYSTE GRANT FOR ROYAL SPRING MIDDLE SCHOOL: Recommendation: Board approve the KySTE Outreach Grant in the amount of $80,000.00 to the benefit of Royal Spring Middle School. C) APPROVE THE ALPHA DELTA KAPPA MINI-GRANT FOR SCOTT COUNTY SCHOOLS: Recommendation: Board approve the Alpha Delta Kappa mini grant for the benefit of Scott County Schools.

15. CONSENT ITEMS FOR SURPLUS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve Consent Items for Surplus A) & B) as submitted. Motion carried unanimously. A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units. B) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units. 16. APPROVE BG# 4 FORMS – SCOTT COUNTY LEMONS MILL ELEMENTARY SCH OOL: Upon the recommendation of the Superintendent, it was moved by Mrs. Fryman and seconded by Ms. Sams that the Board approve the BG# 4 form(s) for the following c ontracts and purchase orders, authorizing the Board’s designee to execute the documents and submitting them to the Kentucky Department of Education for approval: Bid Pkg Description Contractor Total Contract Amount

080(PO) Frames, Wood Doors Atlas Metal Products $124,383.00 083 FRP Flush Doors Quality Glass $ 61,560.74 083(PO) FRP Doors Special-Lite $ 89,446.60 083(PO) Aluminum Windows Peerless Products $ 16,504.00 083(PO) Glazing Old Castle Glass $ 31,245.00 083(PO) Aluminum Door Hardware Schiller Hardware $ 46,923.50

Motion carried unanimously.

17. APPROVE DISTRICT IMPROVEMENT PLAN 2013-14: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Sams that the Board approve the 2013-2014 District Improvement Plan as written. Motion carried unanimously.

7:40 – 7:50 BREAK

18. APPROVE SCOTT COUNTY ARCHITECT/ENGINEER FEE STRUCTURE FOR BASIC SERVICES: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve the Scott County Architect/Engineer Fee Structure for Basic Services. Motion carried unanimously.

19. APPROVE RFP FOR ARCHITECTURAL/ENGINEERING SERVICES FOR NEW HIGH SCHOOL: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the Board approve RFP for Architectural/Engineering Services for new high school. Motion carried unanimously.

20. APPROVE ADVERTISEMENT FOR ARCHITECT SERVICES: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that th e Board approve the Advertisement for Architect Services. Motion carried 4/1 (Sams).

21. APPROVE ADVERTISEMENT FOR ARCHITECTS/ENGINEERING BUILDING ASSESSMENT: Upon the recommendation of the Superintendent, it was moved by Mrs. Fryman and seconded by Mr. Conway that the Board approve Advertisement for Architects/Engineering Building Assessment. Motion carried unanimously.

22. DISCUSS CONSTRUCTION MANAGER AND GENERAL CONTRACTOR: Chair Dr. Ward asked Tommy Gumm, CEO of Alliance Corporation, to share some information on the role a construction manager verses a general contractor during construction of a school. Mr. Conway said he thought it was a conflict of interest. Dr. Ward said the information would be helpful. Mrs. Fryman wanted it to be on record that she disagreed with Dr. Ward on this. Tommy Gumm gave the board members an information booklet on Construction Management. Mr. Gumm compared how a construction manager verses a general contractor would work for the school board during construction of a school. Mr. Gumm said using a construction manager is the professional way to do a construction project. Mr. Tim Geegan added that the size of the job makes a difference too. Scott County has used both in past projects. Zan Rexroat said the board will decide if they want a construction manager and board to control the payments or do you want a general contractor picking who does; for example, electrical and they pay them. Mr. Rexroat gave a historical accounting of construction projects in Scott County School District since 1983 and which of those used general contractors and which used construction managers. The Board requested to see this spreadsheet.

23. APPROVE ATTENDANCE BOUNDARY REALIGNMENT: Upon the recommendation of t he Superintendent, it was moved by Mrs. Fryman and seconded by Dr. Ward that the Board approve the Attendance Boundary Realignment as follows:

Following the recommendation of the attendance boundary workgroup and after holding t wo open forums, the board approved that the following school attendance areas be chang ed,

The area north of Cynthiana Road, Route 62 and Northwest up to Delaplain Road will be districted to Northern Elementary School and Scott Middle School. This boundary encompasses Toyota as well as Barkley Meadows

The Rocky Creek Subdivision off of Route 460, Paris Pike to include all streets within the subdivision will be districted to Lemons Mill Elementary school and continue as part of Royal Spring Middle School.

The area between South 62 and US 25 south of McClelland Circle and north of the urban service boundary will be districted to Southern Elementary School and Georgetown Middle School. This includes the Etterwood subdivision.

The area to the East of Lisle Road to the Fayette Border including Ponderosa Trailer Park will be districted to Lemons Mill Elementary School and Royal Spring Middle School.

The area south of 460 East also known as Paris Pike extending South to the Fayette and East to the Bourbon County Lines including houses along Route 460 East as well as roads including Johnson Mill, Stone, and others will be districted to Lemons Mill Elementary School and Royal Spring Middle School.

Additionally, all areas of Lemons Mill Current Boundary will be districted to Royal Spring Middle School. This includes the subdivision of Aberdine as well as Lake Forest Estates, Sutton Place, and Harmony Ridge.

The following area was discussed also and included in the original proposal. The board chose to remove this area from the areas to be changed. No changes were made to the boundary of area to the east of Muddy Ford and to the north of Route 62 also known as Cynthiana Road to include all homes on Cynthiana Road. This area includes the following roads: Happy Lane, Bailey Road, N Mt. Gilead Road, and Hinton Cemetery road among others. This area remains districted to Eastern Elementary School and Royal Spring Middle School.

Motion carried unanimously. 24. APPROVE PURCHASE OF SIX - 72 PASSENGER BUSES: Upon the recommendatio n of the Superintendent, it was moved by Mrs. Fryman and seconded by Ms. Holbert that the Board approve the purchase of (6) six – 72 passenger Thomas (body manufacturer) b uses for $87,873 each. Motion carried unanimously.

25. APPROVE NATIONAL SCHOOL BOARD ASSOCIATION MEMBERSHIP AND FEES: Upon the recommendation of the Superintendent, it was moved by Mr. Conway an d seconded by Ms. Sams that the Board approve National School Board Association Membership and Fees as presented. Motion carried unanimously.

26. APPROVE BOARD MEETING SCHEDULE FOR 2014: Upon the recommendation of the S uperintendent, it was moved by Mrs. Fryman and seconded by Ms. Sams that the Board approve the 2014 Board Meeting Schedule as presented. Motion carried unanimously.

27. SUPERINTENDENT’S REPORT: The Superintendent reported on the following: A. Superintendent Putty congratulated our Scott County High School Football Team for their undefeated season and Division 6A State Championship!! We are proud of our students, coaching staff and administration at SCHS B. Superintendent Putty invited two board members to Lemons Mill Elementary at 8:00 a.m. Wednesday, December 11, 2013 to welcome Kentucky Education Commissioner Terry Holliday, Academic Officer Tommy Floyd, Representative Ryan Quarles and others for a tour of LME. Dr. Ward and Ms. Holbert said they would like to attend. C. The Stamping Ground Elementary Holiday Café is tomorrow morning. D. Superintendent Putty praised the students in the SCHS Winter Choral Concert last night at Singletary Center. The performance was very impressive. The students had fun and are an inspiration for young kids to participate in co-curricular and extra-curricular activities, just like the FFA students and all of their accomplishments across the state and nation. E. Superintendent Putty invited board members to Christmas Breakfast on Friday, December 13 at 7:00-9:00 a.m. The men of central office do the cooking. The administrators donate the money, food, and gifts for our transportation department, board members, principals and central office staff. F. Central Office will be closed from December 23, 2013 through January 1, 2014 for Christmas Holidays. G. The next board meeting will be January 14, 2014 at 6:30 p.m. H. Superintendent Putty will be setting a schedule for times of dialogue between board members and the schools. I. Today has been a stressful day for everyone! Superintendent Putty explained the snowy conditions this morning for buses to complete the bus routes for middle and high school students. Although no significant accumulation, snow started to fall shortly after drivers began their secondary school routes creating slick driving condition. Drivers were told to pull over if they felt the road conditions were hazardous. Mrs. Putty expressed her appreciation for our Transportation Department. Ms. Putty bragged on Roy Prince, John Beckstead, Linda True, Frances Wilson, and all of our bus drivers. Ms. Putty is proud of our Transportation Department. Ms. Putty and transportation department were in contact with JR Brandenburg with the Scott County Road Department. Mr. Brandenburg is always ready to help in any way he could.

28. REFLECTION: The Superintendent asked board members to comment on what decisions were made for kids tonight. a. Dr. Ward said we did well today. b. Ms. Holbert bragged on the Chamber Singers performance at Transylvania. Other districts could not come and our kids filled their spots; they were great. Also, we need to hear the student’s Bluegrass Band. They did a phenomenal job; these students will blow you away. c. Ms. Sams said the Girls Varsity Basketball Team beat Sayre last night.

D. CLOSED SESSION: Closed session pursuant to KRS 61.810 (1)(c) to discuss pending or threate ned litigation and possible Board action following closed session.

Attorney Bob Chenoweth said we do not need Closed Session tonight.

E. ADJOURNMENT: There being no further business to discuss, it was moved by Mr. Conway and seconded by Ms. Sams that the meeting be adjourned. Motion carried unanimously.

Chairman, Board of Education

Secretary, Board of Education