This Policy Reduces the Energy Consumed by the Department of Management Services (DMS)

DEPARTMENT OF MANAGEMENT SERVICES Real Estate Development and Management

POLICY NUMBER TITLE: Energy Reduction Initiatives REDM 08-101 EFFECTIVE: March 25, 2008

PURPOSE This policy reduces the energy consumed by the Department of Management Services (DMS) and its managed facilities by implementing energy conservation methods to lower utility costs, energy consumption, and carbon footprint emissions. Such methods are as follows:

 Increase temperature set point controls throughout office buildings with the goal of reaching 76 degrees in the summer, and 70 degrees in the winter. Certain approved exceptions will apply depending on the age and use of the facility.  Limited after-hours facility use. Approval required for any exceptions to this policy.  Prohibition of personal appliances outside kitchen and common break room space. Examples of such equipment are: space heaters, refrigerators, hot plates, and any other non-work related appliances.  Daily shut-down of all non-essential office equipment at the close of business.  Use of only compact fluorescent lights (CFL’s) in all personal desk lamps and task lighting.  Usage of window blinds to utilize or prevent heat gain to the facilities during various seasons.  Establishment of incentive programs by each Agency for alternative transportation methods and telecommuting/flexible work schedules for qualified employees.

SCOPE This policy is applicable to all DMS-managed buildings and occupants.

AUTHORITY Executive Orders: 07-126, 07-127, 07-128

RESPONSIBLE OFFICE Division of Real Estate Development and Management Services

of 3 DMS Policy No. REDM-08- 101 Energy Policy DISTRIBUTION

The following individuals should be notified of this policy Method of notification DMS employees  Email  DMS web site  Division news letter DMS-managed facilities & agency tenants  Email Executive Leadership of each Agency  Email located in a DMS-managed facility  Director of Administration meetings  DMS web site

POLICY This policy reduces the energy consumed by the Department of Management Services (DMS) and its managed facilities by implementing energy conservation methods to lower utility costs, energy consumption, and carbon footprint emissions.

REFERENCE Memo notifying employees of New Energy Reduction Practices (detailed practices provided): K:\Process Documents\Processes-Word document\Policy Energy Reduction Strategy\Energy Reduction Strategy_032508.pdf

RESPONSIBILITIES

Individual or Group Responsibilities DMS employees  To comply with practices effective in Energy Reduction Policy.  To facilitate the adherence of Energy Reduction Policy. DMS-managed facilities & agency  To comply with practices effective in Energy tenants Reduction Policy.  To facilitate the adherence of Energy Reduction Policy. Executive Leadership of each  To enforce the practices of Energy Reduction Agency located in a DMS-managed Policy. facility

of 3 DMS Policy No. REDM-08- 101 Energy Policy DEFINITIONS

Word/Term Definition CFL’s (compact Compact fluorescent lights consume 1/3 less energy than fluorescent light) incandescent bulbs which have been traditionally used. After-hours Any non-business days or hours, such as: holidays, weekends, and hours before 8am or after 5pm during regular work-week.

of 3 DMS Policy No. REDM-08- 101 Energy Policy