TERRELL COUNTY BOARD OF COMMISSIONERS REGULAR MEETING

DATE: JANUARY 9, 2013

TIME: 8:30 AM

PLACE: TERRELL COUNTY GOVERNMENTAL BUILDING

PRESENT: EVELYN FILLINGAME, BILLY MCCLUNG, ED WADE, KATHY WADE, MARGARET HALBROOK, LAURA P. JOHNSON, NICK MCGHEE, GINA WEBB, DARLENE PAUL, ANN BOLTON, GEORGIA COUNTRYMAN, ROBERT MOTLEY, PEGGY H. PRITCHARD, FOY SHEMWELL, MARTHA ANN COE, PAUL RAKEL, PHONSO DONALDSON, ED COLLIER AND BETH PARNACOTT.

COMMISSIONERS PRESENT: CHAIRMAN WILBUR GAMBLE, VICE-CHAIRMAN ERNEST JOHNSON, LUCIUS HOLLOWAY, BRAD STAFFORD AND LARRY FAUST.

CALL TO ORDER: CHAIRMAN GAMBLE

PRAYER: LUCIUS HOLLOWAY

VICE-CHAIRMAN: ERNEST JOHNSON, COMMISSIONER, DISTRICT 2

PURCHASING AGENT: MOTION TO APPOINT BRAD STAFFORD AS PURCHASING AGENT FOR 2013 WAS MADE BY ERNEST JOHNSON AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. BRAD STAFFORD ABSTAINED. MOTION CARRIED.

PROPERTY OFFICER: MOTION TO APPOINT ERNEST JOHNSON AS PROPERTY OFFICER FOR 2013 WAS MADE BY LARRY FAUST AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

CHAPLAIN: MOTION TO APPOINT LARRY FAUST AS CHAPLAIN FOR 2013 WAS MADE BY LUCIUS HOLLOWAY AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

COMMISSIONERS’ SALARIES FOR 2013; MOTION TO SET THE SALARY FOR CHAIRMAN OF THE TERRELL COUNTY BOARD OF COMMISSIONERS AT $600.00 PER MONTH AND THE SALARIES OF THE TERRELL COUNTY BOARD OF COMMISSIONERS AT $400.00 PER MONTH FOR THE CERTIFIED COMMISSIONERS AND $300.00 PER MONTH FOR UNCERTIFIED COMMISSIONERS WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

COUNTY ATTORNEY: MOTION TO RETAIN ED COLLIER AS THE COUNTY ATTORNEY AT A MAXIMUM OF $9,000.00 PER YEAR WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

ADOPT ROBERTS RULES OF ORDER: MOTION TO ADOPT ROBERTS RULES OF ORDER FOR CONDUCTING MEETINGS WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

APPROVAL OF AGENDA: MOTION TO APPROVE THE JANUARY 9, 2013 REGULAR MEETING AGENDA WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED. APPROVAL OF MINUTES: MOTION TO APPROVE THE DECEMBER 5, 2012 REGULAR MEETING MINUTES WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

QUESTIONS ON PRIOR MINUTES: NO QUESTIONS

CHAIRMAN’S REPORT:

GRAND JURY PRESENTMENTS: CHAIRMAN GAMBLE STATED THAT THE DECEMBER GRAND JURY RECOMMENDED HIRING ADDITIONAL STAFF AT THE JAIL. CHAIRMAN GAMBLE PRESENTED THE 2012 WAGE AND SALARY SURVEY FROM GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS SHOWING TWELVE COUNTIES WITH A POPULATION OF 10,000 OR LESS. THE SURVEY SHOWED TERRELL COUNTY HAS THE HIGHEST NUMBER OF JAILERS OF THE TWELVE COUNTIES SURVEYED. CHAIRMAN GAMBLE SAID “TERRELL COUNTY DOES NOT NEED TO HIRE MORE JAILERS AND CANNOT AFFORD TO HIRE MORE JAILERS.”

TIMBER SALE: CHAIRMAN GAMBLE TOLD THE COMMISSIONERS THAT HE ASKED MARK CAUSEY TO PERFORM A TIMBER BID ON THE TIMBER AT THE CORRECTIONAL INSTITUTE AND ON BILLY STRONG ROAD AND HE WILL REPORT BACK TO THE COMMISSIONERS AS SOON AS HE KNOWS SOMETHING. CHAIRMAN GAMBLE ALSO TOLD THE COMMISSIONERS THAT HE INSTRUCTED THE ROAD DEPARTMENT TO INSTALL A DRIVE-WAY PIPE AND BUILD AN ENTRANCE INTO THE PROPERTY LOCATED ON BILLY STRONG ROAD.

TREASURER’S REPORT: PHONSO DONALDSON PRESENTED THE DECEMBER 2012 TREASURER’S REPORT. MOTION TO APPROVE THE DECEMBER 2012 TREASURER’S REPORT WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

CLERK’S REPORT: BETH PARNACOTT PRESENTED THE BANK BALANCES AND EXPENDITURES FOR DECEMBER 2012.

COUNTY AGENT REPORT: DR. LAURA PERRY-JOHNSON INTRODUCED THE NEW COUNTY AGENT, NICK MCGHEE. DR. JOHNSON REPORTED THAT THE EXTENSION OFFICE IS NOW FULLY STAFFED FOR THE FIRST TIME IN SEVERAL YEARS. EMS-911 REPORT: BETH PARNACOTT READ THE EMS-911 REPORT FOR BO HAMBY. FOR THE MONTH OF DECEMBER 2012, 911 ANSWERED 516 CALLS, 220 EMS, 130 TRANSPORTED, 90 NOT TRANSPORTED, 65 CALLS FOR TERRELL COUNTY SHERIFF’S DEPARTMENT, 63 CALLS FOR DAWSON POLICE DEPARTMENT, 4 CALLS FOR DAWSON FIRE DEPARTMENT, 2 CALLS FOR TERRELL COUNTY FIRE DEPARTMENT, 162 CALLS FOR PUBLIC ASSISTANCE AND A TOTAL OF $42,956.73 WAS DEPOSITED.

CHAMBER OF COMMERCE: GINA WEBB PRESENTED THE CHAMBER OF COMMERCE REPORT FOR DECEMBER 2012 ACTIVITIES.

WARDEN’S REPORT: WARDEN MCCLUNG DID NOT HAVE ANYTHING TO REPORT.

ROAD SUPERVISOR REPORT: WARDEN MCCLUNG REPORTED THAT KENNEDY POND ROAD HAS GRASS GROWING THRU THE PAVEMENT AND A SECTION OF THE RESURFACING HAS BEEN DAMAGED. THE COMMISSIONERS ADVISED WARDEN MCCLUNG TO SPRAY WEED KILLER ON KENNEDY POND ROAD AND USE COLD PATCH TO PATCH THE DAMAGED SPOT.

HOUSE BILL 386 TRAINING: AT 9:00 PEGGY PRITCHARD REQUESTED TO BE HEARD BECAUSE OF AN APPOINTMENT AT 9:30. MS. PRITCHARD ADVISED THE BOARD THAT THERE ARE SOME CHANGES COMING TO THE WAY SHE WILL COLLECT ADVALOREM TAX ON VEHICLES AND URGED THE COMMISSIONERS TO ATTEND A TRAINING CLASS IF POSSIBLE.

NARROW BAND INSTALLATION: LARRY FAUST TOLD THE BOARD THAT THE NARROW BAND IS STILL NOT OPERATIONAL AND HE WOULD LIKE FOR ALBANY COMMUNICATIONS TO EXPLAIN WHY. FOY SHEMWELL WITH ALBANY COMMUNICATIONS EXPLAINED THAT ALL THE EQUIPMENT IS HERE AND HAS BEEN PAID FOR, BUT THEY HAVE HAD TO OPTAIN PERMITS FROM THE FCC AND FREQUENCY NUMBERS BEFORE THE EQUIPMENT CAN BE PROGRAMED. MR. SHEMWELL ASSURED THE COMMISSIONERS THAT THE SYSTEM WILL BE OPERATIONAL BY THE END OF JANUARY 2013. BRAD STAFFORD AND LARRY FAUST EXPRESSED THEIR CONCERN THAT THE SYSTEM HAS ALREADY BEEN PAID FOR AND STILL IS NOT OPERATIONAL.

SHERIFF’S REPORT: SHERIFF BOWENS SENT A WRITTEN REPORT.

BODY ARMOUR VESTS: SHERIFF BOWEN’S REQUESTED THE PURCHASE OF 12 BODY ARMOUR VESTS FROM SPEC OPS WORLDWIDE IN THE AMOUNT OF $749.00 EACH FOR A TOTAL OF $8,988.00. MOTION TO APPROVE THE PURCHASE OF 12 BODY ARMOUR VESTS FROM SPEC OPS WORLDWIDE IN THE AMOUNT OF $749.00 EACH FOR A TOTAL OF $8,988.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

RECREATION DEPARTMENT: NO REPORT

DELINQUENT GARBAGE ASSESSMENT REPORT: SANDRA O’STEAN SENT A WRITTEN REPORT.

DELINQUENT ADVALOREM TAX FORGIVENESS OF INTEREST AND PENALTIES: NO REQUEST

SALARY INCREASE FOR EMPLOYEES: MOTION TO APPROVE A 2% SALARY INCREASE FOR TERRELL COUNTY EMPLOYEES AS APPROVED IN THE FY2013 BUDGET WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

APPROVAL OF SHIFT SUPERVISOR PAY: MOTION TO APPROVE A .50 CENT PER HOUR INCREASE FOR AN EMPLOYEE WORKING A SHIFT AND DESIGNATED AS A SUPERVISOR FOR THAT SHIFT FOR THE SHERIFF’S DEPARTMENT, EMS AND 911, AND FOR A CORRECTIONAL INSTITUTE SERGEANT .25 CENTS PER HOUR, LIEUTENANT .50 CENTS PER HOUR AND CAPTAIN .75 CENTS PER HOUR, WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

SHELTER OVER GAS PUMPS: LARRY FAUST REQUESTED A SHELTER BE BUILT OVER THE GAS PUMPS AT THE CORRECTIONAL INSTITUTE. MR. FAUST PRESENTED A QUOTE FROM SMITH –BUILT METAL BUILDINGS IN THE AMOUNT OF $9,900.00 FOR MATERIALS. MOTION TO BUILD A SHELTER OVER THE GAS PUMPS AT THE CORRRECTIONAL INSTITUTE AND PURCHASE THE MATERIALS FROM SMITH-BUILT METAL BUILDINGS IN THE AMOUNT OF $9,900.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

RENEWAL OF LEASE WITH POSITIVE YOUTH DIRECTIONS: MOTION TO RENEW THE LEASE WITH POSITIVE DIRECTION YOUTH CENTER, INC., FOR PROPERTY LOCATED AT 524 OAK STREET IN THE AMOUNT OF $325.00 PER MONTH BEGINNING MARCH 1, 2013 AND ENDING FEBRUARY 28, 2014, WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

RENEWAL OF LEASE WITH USDA-FSA: MOTION TO RENEW THE LEASE WITH USDA-FSA FOR 4600 SQUARE FEET OF OFFICE SPACE LOCATED AT 955 FORRESTER DRIVE IN THE AMOUNT OF $2,300.00 PER MONTH BEGINNING OCTOBER 1, 2010 AND EXPIRING NOVEMBER 30, 2014, WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

MILEAGE REIMBURSEMENT FOR 2013: CHAIRMAN GAMBLE ADVISED THAT THE MILEAGE RATE FOR 2013 WILL BE SET AT .55 CENTS PER MILE IN KEEPING WITH THE STATE OF GEORGIA AND ACCORDING TO THE POLICY OF THE TERRELL COUNTY BOARD OF COMMISSIONERS TO SET THE COUNTY MILEAGE RATE REIMBURSEMENT THE SAME AS THE STATE MILEAGE RATE EACH YEAR.

REAPPOINTMENT OF JACK POWELL TO THE SW GA REGIONAL COMMISSION BOARD: MOTION TO REAPPOINT JACK POWELL TO SERVE ON THE SW GA REGIONAL COMMISSION BOARD AS THE ANNUAL PRIVATE SECTOR MEMBER APPOINTMENT WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

RENEWAL OF FARM LEASE ON BILLY STRONG ROAD: MOTION TO RENEW FARM LEASE ON BILLY STRONG ROAD WITH JIM PAUL FOR 13.5 ACRES OF CROPLAND IN THE AMOUNT OF $675.00 PER YEAR FOR ONE YEAR BEGINNING FEBRUARY 1, 2013 WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

COMMUNITY DEVELOPMENT BLOCK GRANT: LUCIUS HOLLOWAY REQUESTED TO BE ALLOWED TO MAKE A COMMENT. COMMISSIONER HOLLOWAY ASKED THE BOARD TO CONSIDER BEING THE FISCAL AGENT FOR ALBANY TECHNICAL COLLEGE FOR A COMMUNITY DEVELOPMENT BLOCK GRANT THAT WILL BE WRITTEN BY THE SW GA REGIONAL COMMISSION FOR A SATELLITE FACILITY TO BE BUILT IN TERRELL COUNTY. CHAIRMAN GAMBLE STATED THAT THIS TOPIC WILL BE PLACED ON THE FEBRUARY 2013 AGENDA FOR CONSIDERATION.

MOTION TO ADJOURN THE MEETING WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.