Green Office Operations Audit Occupant Driven Behaviors

EPA Region 10 Green Team Green Office Operations Audit – Occupant Driven Behaviors OFFICE______Contact Name: Email: Phone: R10 EPA has committed to reducing the environmental impacts of our operations. This checklist is intended to highlight the occupant driven behaviors that increase the impacts of our green building and help us meet our commitment to reducing our environmental footprint. Please fill out the checklist so we can evaluate our opportunities and increase our results. In the comments sections you can provide details on other activities, explain your answers, or identify an area where you would like additional follow-up. If you don’t know, please leave it blank. Energy Yes No Partially Activity ______We turn off lights at night and have a system to remind people to turn off lights. ______Compact Fluorescent Light bulbs (CFL’s) are installed in all task lamps. We turn off our computer monitors on nights and weekends and/or encourage each other to turn off ______computer monitors on nights and weekends. ______We switch off our monitors when we are not using the computer for longer than 15 minutes. Our office has conducted an appliance audit and eliminated any unnecessary personal refrigerators, ______coffee makers and other appliances. We have a system (timer, reminders, assigned person, and/or power strips with switches) for turning off applicable equipment at night including desk and kitchen appliances (i.e. printers and coffee ______makers) and other applicable office appliances. Comments:

Water Yes No Partially Activity Signs in bathrooms, locker rooms and kitchens promote water-wise behavior such as turning off taps ______and taking short showers. ______We know the procedure for reporting leaks and other building issues. Comments:

Green Meetings Yes No Partially Activity We send meeting agendas and information electronically. Participants can review the material electronically, or print selected material electronically, or print selected materials they feel they must ______have in hard copy. If handouts are required, we utilize duplex printing. If this is not possible, we collect unused handouts ______at the end of the meeting for recycle or reuse. ______We have a policy against bringing handouts to meetings. ______We provide and use projectors and whiteboards in our conference rooms instead of flip charts We ask presenters/speakers to use slide presentations as opposed to printed handouts and make ______their slide presentations available electronically to participants. ______If available, we use a laptop for notes, rather than paper. ______We provide all food using compostable plates, napkins and cups. ______We provide all food using durable (washable) plates and cups and napkins. ______We do not provide water bottles at our meetings. All water is provided in pitchers. We have trained our staff on using webinar and VTC to minimize travel to and from meetings for ______ourselves and our partners. Comments: Paper and Printing Yes No Partially Activity Our printer’s and copier’s default setting is set to duplex print (double-sided), and tutorials/training are ______available to assist employees in their non-duplex printing needs. ______We use narrow margins (less than 1”) and small fonts (10 pt) when printing. We take our one-sided misprinted paper or out of date stationary to a copy center to re-use as GOOS ______notepads. ______We have an office-wide commitment to only print when necessary. ______We track the amount of paper we use in the office and share that information with staff. ______We reduce all forms of paper including junk mail, extra faxes, and extra print jobs. We use online forums or collaboration tools to share information instead of printing brochures. If we ______do print, we actively try to reduce the size and frequency. Comments:

Purchasing Yes No Partially Activity ______We look for reusable items before we purchase something new. We minimize the quantity of items we purchase and if we are purchasing office specific items, we ______evaluate and purchase the most environmentally friendly items. ______If purchasing equipment, we always purchase EnergyStar and EPEAT registered products. ______When purchasing, we buy durable, reusable items. ______We share resources among staff to limit the purchase of new equipment Office promotes use of durable service-ware by providing or having staff bring in their own durable ______plates, cups, and utensils at office events. Comments:

Recycling and Waste Prevention Yes No Partially Activity ______Recycling and composting bins have decals and/or recycling posters hung above the bins We check our bins to make sure they are being properly used. If they are not, we put up signs ______describing the correct action. Approved compostable service-ware items (plates, cups, and utensils) are available for staff use instead ______of non-compostable service-ware items, for times when reusable alternatives are not appropriate. Our office promotes use of reusable/durable food containers and discourages the use of foil, plastic ______wrap, and other disposable food packaging through informational posters & signage Comments:

Transportation Yes No Partially Activity More than 50% of our staff has walked, used public transit or biked to an off-site meeting in the past 3 ______months. We are encouraged to telecommute and our average number of telecommuting days per week is ______greater than (or equal to?)1. We provide and utilize conference calls, webinars and video conferencing rather than travelling to ______offsite meetings. When scheduling travel, we evaluate IT options – video conferencing, for example - instead of automatically traveling. We only travel when necessary and minimize the number of people who ______travel. ______In the past year, 75% of trips to Portland have been by train or have more than 2people in the car. In the past year, our office has video conference into at least one national meeting. ______We actively try to carpool or reduce trips to and from Olympia. Our group is using alternative commute options to travel to and from work, such as walking, biking, ______carpooling, and public transportation ___85% ___75% ___65% ___Less than 65%. Comments: