Dupage AIRPORT AUTHORITY s2

DuPAGE AIRPORT AUTHORITY FINANCE, BUDGET AND AUDIT COMMITTEE Wednesday, October 15, 2008 DAA Flight Center Building 1st Floor Conference Room

A meeting of the Finance, Budget and Audit Committee of the Board of Commissioners of the DuPage Airport Authority was convened at the DuPage Flight Center, 2700 International Drive, West Chicago, Illinois, 1st Floor Conference Room, on Wednesday, October 15, 2008. Chairman Huizenga called the meeting to order at 1:00 p.m.

Commissioners Present: Huizenga, Davis, Donnelly Commissioners Absent: None DuPage Airport Authority Staff Present: Executive Director David Bird; Lisa Maedgen, Director of Finance and Administration; Mark Doles, Director of Operations Planning; Byron Miller, Director of Operations; John Schlaman, General Manager, PLGC; Dan Barna, Manager of Administration; Anna Marano, Administrative Clerk. Others: None

OLD BUSINESS None

NEW BUSINESS Review of the August 2008 Financial Statements. Lisa Maedgen provided a review of the Financial Statements: Total Operating Revenues overall increased 10% from 2007. Total Operating Expenses increased overall 16% from 2007. Non Operating Income decreased nearly 26% from 2007. Non Operating Revenue decrease overall nearly 2% from 2007. Non-Operating Expenses decreased 29% from 2007. Total Capital Development Program increased 14% from 2007. Total Cash Balance is $15.9 million; increased nearly 50% from 2007.

Proposed Resolution 2008-1399; Award of Bid to Hertz Equipment Rental Corporation for the Rental of One (1) Rubber Tire End Loader. Executive Director Bird asked Dan Barna to discuss this bid award. Mr. Barna explained that each year the Airport Authority utilized the rental of an end loader for the purpose of snow removal operations. He continued this would be for a three month period beginning December 1, 2008 through February 28, 2009. He added that Hertz Equipment Rental Corporation was determined to be the low and responsive bidder at $4,400 per month for three months; totaling $13,200. Staff recommended approval.

A MOTION was made by Commissioner Davis to recommend Board approval of Proposed Resolution 2008-1399; Award of Bid to Hertz Equipment Rental Corporation for the Rental of one (1) Rubber Tire End Loader. The motion was seconded by Commissioner Donnelly and was passed unanimously by roll call vote (3-0).

Proposed Resolution 2008-1400; Award of Snow Removal Contract to Discipio Enterprises, Inc. 2

Mr. Barna continued that each year the Airport Authority also utilizes a snow removal contract for plowing parking lots, roadways and shoveling sidewalks and the proposed contract would be for the term of November 1, 2008 through April 15, 2009. He added that three proposals were received and upon review by staff, Discipio Enterprises, Inc. was selected as the responsible proposal. Staff recommends approval of this contract for Discipio Enterprises, Inc.

A MOTION was made by Commissioner Donnelly to recommend Board approval of Proposed Resolution 2008-1400; Award of Snow Removal Contract to Discipio Enterprises, Inc. The motion was seconded by Commissioner Davis and was passed unanimously by roll call vote (3-0).

Proposed Resolution 2008-1401; Award of Bid to Cryotech Deicing Technology for the Procurement of Sodium Acetate. Mr. Barna advised that the Airport Authority purchases runway deicing materials each year. After review of the bids received, Cyrotech Deicing Technology was determined to be the low and responsive bidder for Sodium Acetate. He continued that due to a national shortage of product, Potassium Acetate was not bid. He continued that the Airport currently has adequate inventory of the Potassium Acetate and will rebid this product in the near future. Staff recommended approval of this bid award to Cryotech Deicing Technology.

A MOTION was made by Commissioner Davis to recommend Board approval of Proposed Resolution 2008-1401; Award of Bid to Cryotech Deicing Technology for the Procurement of Sodium Acetate. The motion was seconded by Commissioner Donnelly and was passed unanimously by roll call vote (3-0).

Proposed Resolution 2008-1402; Disposition of Surplus Personal Property. Mr. Barna explained that the Airport Authority has accumulated surplus personal property that has been replaced and is no longer of use. He reported that this surplus property is a 2004 Chevy Blazer and staff will utilize eBay to dispose of this vehicle; staff is requesting approval to proceed with the disposition of this surplus personal property.

A MOTION was made by Commissioner Davis to recommend Board approval of Proposed Resolution 2008-1402; Disposition of Surplus Personal Property. The motion was seconded by Commissioner Donnelly and was passed unanimously by roll call vote (3-0).

Proposed Resolution 2008-1404; Award of a Contract to Anthony Sheet Metal and Metal Roofing Systems for the Repair of E10 Hangar Roof. Executive Director Bird asked Mark Doles to discuss this issue. Mr. Doles advised that as a result of a severe storm during the summer, the roof of Hangar E10 was damaged and requires replacement of eight panels. He continued that the damage has been temporarily repaired to allow tenant occupancy. Mr. Doles explained that proposals were received from two contractors due to the fact there are a limited number of dealers authorized for these type of panels and that the lowest price for this repair was determined to be $15,282 with a not-to-exceed amount of $16,847; including an 10% owner’s contingency. Mr. Doles continued to discuss specific details and stated that staff recommends approval of this contract award to Anthony Sheet Metal and Metal Roofing Systems.

MOTION was made by Commissioner Davis to recommend Board approval of Proposed Resolution 2008-1404; Award of a Contract to Anthony Sheet Metal and Metal Roofing Systems for the Repair of E10 Hangar Roof. The motion was seconded by Commissioner Donnelly and was passed unanimously by roll call vote (3-0). 3

Proposed Resolution 2008-1398; Authorizing the Execution of an Intergovernmental Agreement with the County of DuPage Relating to Lobbyist Services. Executive Director Bird advised that in 2007, DuPage County Board entered into a contract agreement with the firm of Baker Donelson Bearman, Caldwell & Berkowitz, PC for the purpose of serving as lobbyists representing DuPage County in Washington DC. He continued that the Airport Authority entered into an Intergovernmental Agreement (IGA) with DuPage County whereby the Airport Authority would participate in this agreement to utilize the services of this firm to pursue federal funding for aviation related projects in the amount of $60,000. Executive Director Bird stated that in 2008 DuPage County entered into an agreement with Baker Donelson for the period of August 15, 2008 through August 15, 2009 and the Airport Authority would like to again execute an IGA with the County, in the amount of $60,000, to continue lobbyist efforts to secure federal funding for airfield projects. Executive Director Bird advised that approval is recommended for execution of this IGA with DuPage County.

A MOTION was made by Commissioner Davis to recommend Board approval of Proposed Resolution 2008-1398; Authorizing the Execution of an Intergovernmental Agreement with the County of DuPage Relating to Lobbyist Services. The motion was seconded by Commissioner Donnelly and was passed unanimously by roll call vote (3-0).

Other Business None

A MOTION was made by Commissioner Donnelly to adjourn the Finance, Budget and Audit Committee; the motion was seconded by Commissioner Davis and was passed unanimously by voice vote. The meeting adjourned at 1:52 p.m.

Approved – December 10, 2008 Board Meeting Peter H. Huizenga, Chairman Finance, Budget and Audit Committee