This Guide Is Intended to Show You How to Publish Your Adverts on NHS Jobs

Publishing Adverts

Objective This guide is intended to show you how to publish your adverts on NHS Jobs.

Introduction The features on NHS Jobs can be used to support a number of different recruitment process models. The ability to publish a job advert is a permission that can be assigned to specific staff or specific roles. Those users can either create and publish a job advert or can check, complete and publish a job advert that was started by someone else.

Publishing an advert

Where to start Once your vacancy has been created there are a number of options available to you to publish your advert:

• Go to the vacancies list, select the ‘Actions’ button beside the relevant vacancy, then select ‘Edit’ and select the ‘Action’ button.

2 September 2013 1 © NHS Jobs 2013 OR

• Go to the vacancies list, select the ‘Actions’ button beside the relevant vacancy, then select ‘Publish’ and select the ‘Action’ button.

• Select ‘My Tasks’ on the navigation on the left, select the ‘Actions’ button beside the relevant vacancy, then select ‘Publish’ and select the ‘Action’ button.

2 September 2013 2 © NHS Jobs 2013 OR

• Select ‘My Tasks’ on the navigation on the left, select the ‘Actions’ button beside the relevant vacancy, then select ‘Edit’ and select the ‘Action’ button.

Overview Once you’ve selected the option to edit the vacancy you should check that all the details are correct. If necessary, the final selections and entries (such as publishing options and notification options) should be completed and saved.

The system will check that all mandatory fields on the form have selections made or information entered. It cannot check that what has been selected or entered is correct for each vacancy.

The information that appears to applicants in the job advert, in the pre-application questions or that affects the application form should be checked carefully because of the visibility by and impact on applicants. Although some information can be edited later, some of the information can not be edited after publication and changes would necessitate closing and withdrawing the vacancy and starting again.

Once you are happy that all the necessary information is entered and correct, the relevant publishing option should be selected and the publish action taken.

2 September 2013 3 © NHS Jobs 2013 How to publish an advert The relevant publishing option can be selected in the Publishing options section.

‘All NHS Jobs Visitors’ - the advert will appear in a job search by anyone.

‘Internal Only’ – the advert will not appear in any general job search by any visitor to NHS Jobs. The advert will only appear to visitors that enter the specific advert reference number into the search or that have followed a link from an intranet, vacancy bulletin or similar internal communication. The ‘Internal only’ restriction enables individuals that know some details of the job advert or individuals that have access to the organisation’s internal communications channels (intranet, email or print) to find and view the advert, while no-one else can.

‘Group Internal’ – this is similar to the ‘Internal Only’ option, but allowing for a number of organisations to advertise to internal staff within a group of organisations. The advert will not appear in any general job search by any job-seeker on NHS Jobs. The advert will only appear to job- seekers that enter the specific advert reference number into the search or that have followed a link from an intranet, vacancy bulletin or similar internal communication.

‘Organisation restricted’ – the advert will not appear in any general job search by any visitor to NHS Jobs. The advert will only appear to individuals that have been set up with Restricted accounts by the organisation advertising.

‘Group restricted’ – the advert will not appear in any general job search by any job-seeker on NHS Jobs. The advert will only appear to individuals that have been set up with Restricted accounts by one of the organisations in the restricted group or cluster in which the organisation advertising is a member.

2 September 2013 4 © NHS Jobs 2013 ‘National restricted’ – the advert will not appear in any general job search by any job-seeker NHS Jobs. The advert will only appear to individuals that have been set up with Restricted accounts by any organisation using NHS Jobs.

Selecting the ‘Use automated publishing path’ option results in the job advert being published to groups of potential applicants using the options listed above. The job advert will automatically move from one option to the next in the publishing path after the time period specified.

The organisation’s publishing path is defined by the system administrator. A path is defined by specifying the number of days an advert should be advertised in each publishing option selected. For example, adverts could be advertised as ‘Trust restricted’ for 5 days, then move to ‘Group restricted’ for 4 days, then move to ‘All NHS Jobs visitors’ for 3 days, as shown in the screenshot below.

Once the publishing option has been selected, you can click on the ‘Publish’ button or the ‘Save & proceed’ button to request the publication. You will be presented with a confirmation screen and relevant warning about the accuracy and legality of the advert (see screenshot below), before selecting to proceed with the publication.

2 September 2013 5 © NHS Jobs 2013 How to change the publishing option for an advert Go to the vacancies list, select the ‘Actions’ button beside the relevant vacancy, then select ‘Edit’ and select the ‘Action’ button.

The next relevant publishing option can be selected in the Publishing options section, followed by clicking on the ‘Save’ button.