ITAMS Refresher for Supervisors and ITAMS Approvers

Click on the link below for a refresher on ITAMS approval/update abilities.

How to approve an ITAMS Time Sheet

The link above includes instructions for:  Determining if timesheets are waiting for your approval  Accessing an employee’s timesheet when it is NOT waiting for approval inside your ITAMS Manager Approval box.  Accessing employee timesheets that were sent to another ITAMS Approver in your department.  Using the Peoplesearch feature to obtain employee timesheets and/or employee leave balance information (both active & terminated employees)  Correcting an employee timesheet that was previously approved and processed by payroll (called a prior period adjustment)  How to reject a timesheet  How to change hours on the timesheet BEFORE it is processed.

Click here to view the top 3 ITAMS Questions Click here to view the top 3 User-encountered problems

Reminder: In addition to the employee, the department’s ITAMS Timekeeper and the Employee’s Supervisor will receive an e-mail notification when the timesheet for a non-exempt salaried employee (who reports hours worked & leave taken each week) has not been approved by the payroll deadline.

Department Reminders

When an ITAMS approver leaves:

 If a designated ITAMS approver in your time department retires or leaves employment, your department head must submit a new ITAMS authorization form to the USC Payroll Office naming the individual that is authorized to assume the ITAMS approver role. Click on the link below to obtain a copy of the ITAMS authorization form

o ITAMS Departmental Approver Authorization Form Each department must submit the names of the three individuals authorized to serve as department approvers for ITAMS. Send completed forms to the payroll office.

 The individual selected will also have to send the completed “Statement of User Responsibility” to the Payroll office before authorization will be granted. Click on the link below to obtain a copy of the Statement of User Responsibility

o Statement of User Responsibility Individuals authorized by their department to serve as an ITAMS Departmental Approver (timekeeper, HR contact, Payroll contact) must provide a completed & signed “Statement of User Responsibility” form to the payroll office. For more information about the policy, refer to ACAF 7.02 available on-line from the University’s policies and procedures manual.