Team Lead, Finance and Administration

POSITION # 89106

TITLE: PROGRAM ADMINISTRATOR CLASSIFICATION: ADMINISTRATIVE OFFICER 14

CONTEXT The position performs key administration and coordination role in the Continuous Service Improvement (CSI) Lab as well as supports the BC Developers’ Exchange and DevOps Branch. The CSI Lab is a space in which multiple, cross-ministry teams collaborate in an open workspace to deliver digital products. Using tools and methodologies like Agile and DevOps, the teams share knowledge to deliver creative solutions. The BC Developers’ Exchange is one of the teams located at the CSI Lab and is a champion for this model of working. The Program Administrator oversees the delivery of the CSI Lab and branch programs and functions by providing financial, contract and administrative services, as well as support for branch management and staff. There will also be involvement in event planning and coordination. The position will be working in and with teams in the Agile project management methodology and will be involved with Agile and Scrum planning of tasks.

ACCOUNTABILITIES Required:  Analyzes and develops forecasts and recommends options to maximize resource utilization and ensures alignment with branch and CSI Lab objectives  Develops financial management reports and spreadsheets to track and monitor budgets, commitments and expenditures, ensure accuracy and completeness of information, and identify and resolve variances.  Plans and organizes CSI Lab events including coordinating logistics, managing communications and working with ministry and other stakeholders  Assesses changes in spending patterns and program priorities in order to recommend budget reallocations.  Researches and analyzes proposals to identify and quantify financial impacts, provides advice, and recommends viable solutions.  Acts as a contract administrator including advising staff on the contract management lifecycle, determining contracted goods/services requirements, drafting agreements, and monitoring contracts.  Examines, edits and rewrites, if necessary, responses prepared by other ministry staff.  Coordinates human resource and payroll services for managers and staff.  Coordinates space planning and building maintenance for the program area; identifies the need for new facilities or renovations, recommends priorities and analyzes costs, benefits and risks and reaches agreement with ministry facilities staff and the property manager.  Develops, implements and administers office procedures and policies to ensure efficient business practices and effective response to changing priorities.  Manages information and records management systems including ARCS/ORCS files and coordinates Freedom of Information and Protection of Privacy requests.  Reviews content for accuracy and currency, ensuring that out-dated material is removed or updated.  Assists in the design of web pages, ensuring they conform to ministry and government Internet layout and content guidelines and standards.  Assists in and manages all Agile project documentation and reports to reflect costs, timelines, risks, strategies, project structure, reporting expectations, and approval/management process.  Tracks and analyses projects throughout the Agile product life-cycle and makes recommendations to re-allocate and adjust resources and timelines.  Assists in the planning, implementation and delivery of a variety of project initiatives.  Provides guidance on project management processes and administers all activities within accepted project management standards.

JOB REQUIREMENTS  Diploma or higher in public administration, business administration, financial management or a related field.  Minimum 3 years of experience in office management, budget development and administration.  Minimum 2 years of experience managing contracts through the contract life cycle (from start to finish).  Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the ministry

KNOWLEDGE, SKILLS, AND ABILITIES  Strong knowledge of government core policies  Working knowledge of government IM/IT Policy and Information Security Policy  Knowledge of Privacy and Freedom of Information legislation BEHAVIOURAL COMPETENCIES  Planning, Organizing and Coordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization's mandate.  Problem Solving/Judgement is the ability to analyze problems systematically, organize information, identify key factors, identify underlying causes and generate solutions.  Change Management is the ability to support a change initiative that has been mandated within the organization. It involves helping the organization's members understand what the change means to them, and providing the ongoing guidance and support that will maintain enthusiasm and commitment to the change process. People with this competency willingly embrace and champion change. They take advantage of every opportunity to explain their vision of the future to others and gain their buy-in.  Teamwork and Cooperation is the ability to work co-operatively within diverse teams, work groups and across organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds and diverse views.