West Clinton Fire District Minutes

West Clinton Fire District Minutes October 10, 2012

The regular meeting of the Board of Commissioners of the West Clinton Fire District was held on Wednesday, October 10, 2012 at Sta. #1. Chairman Martin, Commissioner Dingee, Commissioner Lyons, Commissioner Cleary, Commissioner Oberly and Treasurer Stutzman were in attendance. Secretary Brown was absent. Chairman Martin called the meeting to order at 7 PM. The minutes from the September 26, 2012 meeting were reviewed with a motion made by Commissioner Oberly to accept as amended, seconded by Commissioner Lyons with all in favor. Correspondence: A motion was made by Commissioner Oberly to approve a hall rental for January 25th for Sta. #1 from Erich Schaefer for a birthday party. The motion was seconded by Commissioners Lyons with all in favor. Chairman Martin read a letter from the attorney for Robert Fried stating his will left a bequest of $500.00 to the fire company. If the funds are made payable to the fire district, the funds will go to the company. Receipt of a passed physical with no restrictions for John Shafer was received. Chief Marshall will follow up with John D. Shafer regarding driving and report back to the Board. Two letters were received by Brian Dingee, one was a letter of resignation for the office of fire commissioner effective October 10, 2012 due to his move out of the district. The letter also stated he would be willing to continue to act as liaison to the Board in regard to building and grounds as he is currently in the middle of a few projects. The other letter was a copy of a letter given to Company #2 stating he transferred membership from Company #2 to Company #1 effective October 1, 2012. Brian Dingee stated that per President Ed Galinski, his transfer was approved by Company #1. A motion was made by Chairman Martin for the Clinton Library to hold a chili cook off at Sta. #1 on November 10, 2012 and to waive the district fee of $25.00. President Galinski stated it was tentatively approved by the company pending the paperwork. The motion was seconded by Commissioner Oberly with all in favor. Chief Marshall advised the Board on the update of the narrow band radios. On October 10th both stations were done with new radio base stations. The Chief advised the Board that he had all prices regarding programming. Commissioner Oberly asked the Chief for his recommendation. Several discussions were held at this time regarding inventory. Commissioner Oberly made a motion that NYCOMCO be authorized to program all radio’s pagers and portables not to exceed $2,000.00 under state bid pricing. The motion was seconded by Commissioner Lyons with all in favor. Commissioner Cleary asked if the Chief could have the inventory of all radios, pagers and portables by the November 14, 2012 meeting. Chairman Martin asked the Chief about the bailout rope system referring to best practice. Chairman Martin stated that he spoke with a director and Chief at Red Hook and they strongly recommend Capital Tech Rescue out of Albany. Chairman Martin continued to praise this company, they also train FDNY. Chief Marshall suggested that we send 6 members for train the trainer. Commissioner Oberly made a motion for 6 firefighters for $2,000.00 per class which is option # 3 on the proposal from the Chief. The motion was seconded by Commissioner Lyons with all in favor. Chief Marshall will contact them to schedule. Chief Marshall proposed prices for 4 new tires for the Chief’s vehicle. He presented 3 quotes.

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A discussion was held and Chairman Martin made a motion to purchase 4 new tires for the Chief’s vehicle from Mavis Tires in the amount of $707.92. The motion was seconded by Commissioner Oberly with all in favor.

Treasurer’s report: The Capital Reserve fund totaled $427,095.37, the checking account totaled $622.00, the General fund totaled $289,907.32 and the Repair Reserve fund totaled $50,162.19. The Treasurer reported that we are in receipt of a credit of $164.40 from Ingersoll Rand regarding the vehicle exhaust system at Station #2 and $11.00 from PERMA. The Treasurer stated he had a concern with the age of the printer in the officer’s room. A discussion was held in regard to who should pay for it, the company or the district. Treasurer Stutzman will look into prices of a desktop computer and printer for the officer’s room at Sta. #1. The Treasurer then went into discussion with the Board on the proposed budget for 2013. Chairman Martin made a motion to accept the Treasurer’s report as presented, seconded by Commissioner Oberly with all in favor. Treasurer Stutzman presented the bills for payment and Chairman Martin made a motion to approve the bills presented, seconded by Commissioner Oberly with all in favor. Treasurer Stutzman showed the power point presentation for the October 16, 2012 public hearing for the 2013 budget. There were minor corrections.

Chief Marshall presented the Chief’s report and stated there are 4 interested members to go the State Academy for legal issues class. The members are Don Empert, Joe Tompkins, Bryan Lewis and Brendan Szabo. There are no prices yet and a discussion was held. Chairman Martin made a motion for up to 6 members to attend the training at Montour Falls for up to $200.00 per member and any additional travel expenses. The motion was seconded by Commissioner Oberly with all in favor. Gear was purchased for Shelby Traver, Mary Ellen Cookingham and Joe Tompkins. The Chairman made a motion not to exceed $4,000.00 for the purchase of the gear through MES at state bid. The motion was seconded by Commissioner Oberly with all in favor. Chairman Martin made a motion for the Chief to purchase 6 Minitor 5 pagers including programming, for state bid price from NYCOMCO in the amount of $434.20 per pager, not to exceed $2,600.00. The motion was seconded by Commissioner Lyons with all in favor. Commissioner Oberly asked that the district secretary research any records for the charter of the Auxiliary. Commissioner Oberly brought up concerns regarding getting out the new district policies and best practices to members stating he had sent out 4 choices to the Commissioners via email and that this was a subject brought up by a Sta. #2 member. Commissioner Cleary handed out the updated physical exam status as of September 30, 2012. Commissioner Cleary had a purchase order made out to Rest Assured for a single source price of $1,700.00 for the purchase of an external camera for each station. Commissioner Cleary had a purchase order for Rest Assured to perform inspections of the West Clinton Fire District’s security systems (at both Sta. #1 and Sta. # 2) at a cost of $600.00.

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A motion was made by Chairman Martin for approval for Rest Assured to inspect the security system for $600.00, seconded by Commissioner Oberly with all in favor. Commissioner Cleary reviewed possible adjustments for the cameras at Sta. #1.

Commissioner Cleary stated again that the emergency exit light should be removed in the utility room at Sta. #1 as it is not an emergency exit. Chairman Martin made a motion to purchase a booster box from Frontier for the internet at Sta. #1 not to exceed $200.00. The motion was seconded by Commissioner Oberly with all in favor. Chairman Martin made a motion for the Secretary to place the emailed snow removal bid solicitation in the official newspaper for the November 14, 2012 meeting. The motion was seconded by Commissioner Oberly with all in favor. The bids will be opened at 7:15 PM and must be received by 7 PM. The contact will be Brian Dingee.

The district Commissioner election will be held on December 11th at Sta. #1. The Secretary will send letters to each company requesting the names of tellers and ballot clerks. At the November 14, 2012 meeting the safety committee is to report the inspection of both stations and all apparatus.

A motion was made by Chairman Martin, seconded by Commissioner Lyons to enter into executive session for medical, financial, credit or employment history of a particular person/corp, or matters leading to said dismissal, removal, promotion, appointment, employment, discipline, demotion or suspension. The Board returned to regular session by motion made by Chairman Martin, seconded by Commissioner Lyons with all in favor. A motion was made by Chairman Martin for adjournment, seconded by Commissioner Lyons with all in favor. The meeting was adjourned at 10:53 PM.

Minutes taken by Brian Dingee Typed by Secretary Brown