Secretary Job Description HOPE Lutheran Church, River Falls Wisconsin

Secretary Job Description HOPE Lutheran Church, River Falls Wisconsin Position Purpose: To perform general secretarial and reception duties as needed and keep records on prospective new members, acknowledge memorial gifts, maintain financial records together with other financial duties Qualifications:  Strong human relation and phone skills and ability to work with volunteers  Proficient computer skills and ability to learn Church Windows. Training will be available.  Ability to work well with others  Commitment to maintaining confidentiality  Sound accounting and cash management practices Responsibilities: General  Answer telephone and reception duties  Sort and distribute mail  Provide secretarial support for ministries as needed  Assist with special mailings as requested  Assist with additional printings when requested o Annual Report o Special bulletins – Christmas, Easter o Wedding and funeral bulletins as needed  Utilize volunteers for assistance when appropriate and possible Financial Duties  Oversee the receipt, deposit and disbursements of all church funds  Prepare checks for the Treasurer  Along with the Treasurer, oversee Church Windows  Prepare monthly financial records for Executive and Council and Ministries  Oversee the VANCO/Simply Giving Direct Deposit  Coordinate the MIF4Kidz application and gift process for baptisms  Help Stewardship Committee with the Annual Pledge Drive Office Management  See to the maintenance of all office equipment and computer systems  Keep accurate membership records (baptisms, weddings, deaths, new members, members addresses, phone number and emails)  Type and prepare the Annual Report with documents provided by HOPE’s Ministries and leadership  Distribute monthly ministry reports and agenda prior to Council meetings  Update Membership list, church photo gallery and directory  Assist with organization of the church calendar

Communication  Responsible for oversight of the church website, social media and other external communication  Publish “This Week @ HOPE” on a weekly basis  Participate in Communication Ministry monthly meeting Weekly  Make weekly bank deposits of offerings  Reconcile offerings to bank deposits  Report weekly contributions to Church Treasurer and Executive Ministry  Record weekly attendance in Church Windows  Notify worship volunteers of their role in Sunday worship Monthly  Report monthly contributions  May be asked to attend special meetings such as Annual Meeting to report financial giving statements, etc. Yearly Duties  Prepare and present records for audit at end of year  Prepare annual report of yearly gifts and contributions for inclusion in annual report for annual congregational meeting Occasional Duties  Communicate information for fund raising programs and special projects dealing with contributions or members  Make office supply purchases & worship supplies (Christ candle, baptism certificates, etc…) Prospective New Members  Review attendance pads for address changes and visitors  Provide pastor with name, address and phone number of worship visitors and maintain a prospective new member list. Memorial Gift Acknowledgment  Send acknowledgments to surviving family members of memorial gifts given in their loved one’s honor Work Guidelines:  Weekly hours: 24-26 hours per week, Monday through Thursday  Hourly wage: $14.00 If you are interested in scheduling an interview please send your resume to HOPE Lutheran Church, 3337 Kingsbarn Ave., River Falls, WI 54022 or email your resume to [email protected]