Minute of the Dundee Partnership Coordinating Group

Minute of the Dundee Partnership Coordinating Group held on Thursday, 17 November 2016 in Room 4.1, Dundee House

Present: Christine Lowden, Third Sector Interface Craig Thomson, Scottish Fire & Rescue Service Elaine Zwirlein, Neighbourhood Services, DCC Glyn Lloyd, Criminal Justice, DCC John Hosie, Neighbourhood Services, DCC Joy McLean, Scottish Enterprise Kerry Lynch, Police Scotland Lucy Rennie, Dundee Social Care Partnership Marie Dailly, Community Learning and Development, DCC Paul Carroll, Corporate Planning, DCC Paul Davies, Dundee Partnership Team, DCC Peter Allan, Community Planning, DCC Suzanne Smith, Police Scotland Tom Stirling, Neighbourhood Services, DCC

Apologies: Bryan Harris, Community Planning, DCC Evonne Boyd, Skills Development Scotland Ian Scott, Police Scotland Kathryn Sharp, Protecting People, DCC Lorna McCurrach, Alcohol & Drug Partnership Lynsey Webster, Dundee Health & Social Care Partnership Maureen Esplin, Scottish Government Rory Young, City Development, DCC

Ite Action m 1 Apologies & Introductions Peter welcomed everyone to the meeting and a round of introductions was made. Apologies received are listed above.

2 Minute of the Previous Meeting The minute of the meeting held on 15 September was agreed as accurate.

3 Matters Arising

(a) SOA Annual Report 2015-16 Paul stated that this is with the Design Team at present and he hopes to publish this online in the next 2-3 weeks. One set of figures (for FE/HE students) is still to be updated.  Marie asked for a copy of what was sent to the Design Team to help inform the preparations for the inspection of CLD  It was also felt that the document would be a useful source of items needing improvement. Paul to circulate to all for information PAD

(b) Fairness Action Plan Update The action plan was approved at Committee on the 14th November, with comment that it could benefit from additional items from strategic partners. Peter asked that Partners look over the plan and contribute items to it where possible. If any items are identified, please submit directly to Peter by the end of November if possible. All

Actions that are already underway include;  Funding secured for a Poverty Truth Commission  Funding secured for a ‘Cost of the School Day’ research project  Big Noise orchestra being progressed in Douglas  Food & Fun programme delivered during the summer and October holidays

The Action Plan will also be put to the DP Management Group on the 8th December.

4 Inspection of Community Learning & Development

Marie briefed the group on the inspection. This is taking place in two parts;  Strategic items with DCC and Partners on the 2nd, 5th & 6TH December  Place-based inspection w/c 16th January 2017 and will cover one or two Wards

The strategic aspect will look at how we deliver CLD and work with communities. It is themed in relation to strategic priorities and will include;  Inspectors attending a Decentralisation Briefing  A series of focus groups looking at how we are taking forward high level priorities  Specific groups of partners e.g. those involved in data provision and handling  Examining leadership, working with communities and discussion about Place

The results of the inspection will include some informal feedback following the Strategic inspection, and overall feedback approximately four weeks after the Place-based inspection.

5 Developing the SOA / LOIP 2017-22

(a) Progress Report Peter informed the group that overall progress is slightly behind the planned schedule, and with the next DP Management Group being held on the 8th December we need to focus on what we will have in place to report to that group.

The focus should be on;  Developing the LOIP Outcome Indicators and the 10, 3, and 1 year All targets  Setting up the new Partnership groups. David Martin would like to see the first meeting of all groups taking place before Christmas, and has a meeting planned with the Executive Directors on the 16th December

Within each Theme it is anticipated that there will be sections that cover;  The national picture  Local information from agencies  Community information  Outcome indicators

The Information & Research Team have a number of documents complete, or nearly complete that will be of use when compiling LOIP templates;  This year’s ‘About Dundee’ document which will contain a range of useful information for the DPMG  An SIMD report which covers the city as a whole, and each Ward individually  Local Community Inequalities Profiles are in progress, expected to be complete by the 25th November

(b) Partnership & Preparation Updates

Health Three key areas have been identified as priorities;  Mental Health & Wellbeing  Substance Misuse  Obesity

Good progress is being made in populating the template with targets, especially with respect to obesity and substance misuse. The LOIP template should be mostly complete by the end of November.

The group chair will be David Lynch and discussions regarding a co-chair are taking place. The Director of Public Health is not available and so an alternative, with a general rather than specific health remit, is being sought. Group members have also been identified and Lucy is asking people to sign up to the group so that the first meeting can take place in January. The two elected member nominations are awaited at present.

Lucy noted that all the other health related activity would still continue, outside of the scope of the LOIP.

Suzanne expressed an interest in any outcome indicators that would apply to Police Scotland, and it was agreed that having additional input SS / KL from Police Scotland across all four themes would be useful

Community Safety & Justice Elaine Zwirlein is to chair this group, with Paul Anderson as co-chair. Discussions on membership have taken place, but this is still to be finalised, including the two elected member representatives.

A meeting is taking place on the 21st November to look at key issues and draft more detail on the Outcomes desired for inclusion in the LOIP. It is anticipated these will centre on anti-social behaviour and substance misuse. A further meeting is planned for early December with Glyn Lloyd to discuss any overlap with Children & Families and identify any gaps that need to be filled. All of this ties in with ongoing work on the strategic priorities for Community Safety.

Overall, the aim is to have a manageable number of outcomes.

Children & Families Glyn informed the group that the new group, the Children & Families Executive, will meet on the 15th December to set out terms of reference and look at the first draft of the LOIP content and Children’s Plan. The chair is Michael Wood (at least until he retires in March) and a co-chair is yet to be confirmed.

The LOIP template is being populated, including work being done with the ADP to ensure consistency. Eleven priorities have been identified and these will form the basis for a number of delivery plans to be taken forward by six sub-groups. The eleven priorities include;  Develop a strategic approach to providing parenting and family support to ensure families get appropriate help and support at the right time  Improve the quality and consistency of individual Child’s Plans to be a more effective tool in directing work to improve children and young people’s wellbeing  Strengthen systematic quality assurance and self evaluation arrangements to drive continuous improvement across Integrated Children’s Services  Strengthen collaborative leadership for integrated children’s services planning to identify and agree priorities and make the most effective use of partnership resources

Peter stated that themes do need to talk to each other to avoid duplication / prevent there being gaps. It would be useful to share initial drafts when these are available.  Marie commented that some pre-inspection work is going on and Theme some gaps have been identified. If drafts were available to share Leads by the 2nd December that would help with the inspection

Work & Enterprise The group met last week, chaired by Mike Galloway. Discussions are ongoing regarding who will co-chair. Discussion is around whether to focus the LOIP around the overall strategic situation or around growth sectors. Either way, Employability and Growth will feature.

At present, outline information is available for Employability. Information focusing on Growth is proving harder to put together, but will be able to draw information going into the Tay Cities Deal.

Other Groups / Sections The ADP is involved in discussions with several themes to ensure that relevant outcomes are included.

Environment will be focussing on sustainability through climate change and carbon reduction activities. A potential gap relating to green spaces could emerge, but this would also fit within Building Stronger Communities and Health.

Localities will be covered through development of Ward-based Localities Plans. These will be informed via Engage Dundee amongst other sources.

Inequalities will be covered through the Fairness Action Plan developed as a result of the work of the Dundee Fairness Commission.

(c) Engage Dundee – Update & Initial Feedback John Hosie provided an update based on some preliminary work done on the 504 online returns to the Engage Dundee consultation. In addition to the online returns there are approximately another 1,500 hard copy returns (including from a number of schools), and feedback from 20-25 focus groups, that need to be collated and analysed.

Because of the nature of the consultation, additional sources will need to be used e.g. to cover more sensitive items, but also to make use of what we already know from ongoing work. The aim is to end up with a focussed list of 10-12 priorities per Ward, which will be linked to the LCPP and LOIP

The consultation made use of the Place Standard Tool. John outlined the themes that the questions are based around and that each theme was rated 1-7 and commented on by respondents. Those completing the form were also encouraged to suggest solutions to issues as well as highlighting any issues.

From an initial look at the comments in the online responses, a number of emerging issues are common;  Lack of affordable, quality housing  Cost of childcare  More services and activities for children are needed  Mental wellbeing is impacted by a range of things  A number of physical things need improved within communities  Dog fouling  Transportation difficulties

In some areas, there was a lower level of online returns, and staff in these areas did engage in more door to door surveying in order to increase the engagement.

Analysis of the overall results is expected to take into January to complete, and could include an analysis of demographic differences between those completing the form online or in hard copy, to inform targeting of future consultations. John showed slides that graphically portrayed the scores given in each Ward. For Dundee as a whole, only Green Spaces scored over 5 (out of 7), with most scores being in the 3-5 range. Within each Ward;  There is room for improvement  The Work theme consistently scored lower than other themes, showing that people feel more needs to be done to improve local jobs, employability, etc.

Discussion included that;  Demographic comparisons e.g. between young and old may be possible  It may also be possible to look at local (sub-Ward) community areas  This should help with targeting limited resources  It should also help identify LCPP priorities, which in turn might influence group membership  There is also a lot of other evidence out there  Feedback from communities is vital. Recently the Violence Against Women Partnership put their Protecting People booklet out for consultation, got told it didn’t work for people and were able to PA/JH completely restructure it for their target audience  Peter and John to discuss how to speed up the analysis

6 AOCB None raised.

7 Date of Next Meeting Thursday 2 February at 2pm, Committee Room 3, 14 City Square