MINUTES OF THE REGULAR MEETING OF BOARD OF DIRECTORS OF THE MOUNTAIN VIEW FIRE PROTECTION DISTRICT

June 21, 2010

I. OPENING OF REGULAR MEETING.

A. Call to Order.

The regular meeting of the Board of Directors of the Mountain View Fire Protection District was held at the Administration Office, 9119 E. County Line Road, Longmont, Colorado, on June 21, 2010, and was called to order by Randy Winsett at 1600 Hours.

B. Pledge of Allegiance.

All persons in attendance participated in the pledge of allegiance.

C. Roll Call.

The meeting was attended by the following Board members: Randy Winsett, Mike Rangel, Scott Lyle, and Debbie Brodhead. Jerrod Vanlandingham was on vacation.

Also present were: Mark Lawley, Steve Pischke, Donna Mullison, Robert Feis, LuAnn Penfold, Twink Dalton, Hub Albrandt. Ed Seibert and Mike Stratton entered late after responding to an emergency call.

D. Approval of Agenda.

Scott Lyle moved to approve the agenda, as amended. Mike Rangel seconded such motion, and it was thereafter unanimously approved.

II. CONSENT AGENDA

A. May 17, 2010 Regular Meeting Minutes.

Mike Rangel moved to approve the May 17, 2010 regular meeting minutes, as written. Scott Lyle seconded such motion, and it was thereafter unanimously approved.

III. PUBLIC/MEMBER PARTICIPATION

A. LuAnn Penfold - Retirement.

President Randy Winsett and Chief Lawley presented Fire Marshal Penfold with a plaque for her years of service to the District. LuAnn has been the Fire Marshal for 13 years with the District. Randy Winsett thanked her for all her work and dedication. LuAnn expressed her appreciation to the District. Chief Lawley thanked LuAnn for her service and for coming to Mountain View Fire and organizing the Fire Prevention Division. The firefighters and citizens are safer because of that. Deputy Chief Pischke has known LuAnn for 19 years. She is very dedicated and very focused. He worked with her at a different fire department as well as Mountain View Fire, and she is the type of employee you want. Her work quality has been outstanding. IV. ACTION ITEMS

A. 2009 Audit.

Chief Lawley introduced Robert Feis of Lemke, Feis & Co., CPAs, the District auditors. Thereafter, Mr. Feis presented the 2009 audit. Mr. Feis expressed his appreciation for allowing his firm to complete the audit. He distributed the bound copies of the final audit, although it has not changed from the draft sent out last week to the Board members with their meeting packets.

He reviewed the Management’s Discussion and Analysis statement, which is a summary of the financial information and status of the District. Mountain View’s staff drafts this analysis and the auditor verifies the numbers contained therein.

He reviewed the independent auditors’ report. 2009 audit went very well. They have seen a steady increase in the quality of the accounting records (especially the last two years) since the change in bookkeeping personnel. Auditors are very happy with the progress made by staff. This is the cleanest opinion an auditor can give an entity.

He reviewed the net assets and governmental funds balance sheet for all funds except Pension. Total assets are $20,766,401 for the District. Total liabilities are $12,791,101. Total net assets are $7,975,300. The District is in very good shape; excellent financial shape.

He reviewed the statement of activities. Total revenues were $11,662,455. Total expenditures were $8,436,660. Excess revenues of $3,225,795. A significant amount was transferred to the Capital Reserve Fund, $2,350,000.

He reviewed the pension trust fund, which is administered by FPPA. Net assets at the end of the year were $2,330,078 (compared to $3,405,181 in 2008). In 2008 the market and all investments took a big hit, and at this point the fund regained about 50% of what it lost previously. He gave a brief overview of the footnotes included in the audit, which basically show historical data, informational data, etc.

He reviewed the budget vs. actual financials. He noted that the District budgets very conservatively. He indicated that there are ballot questions on the November election that could impact revenues significantly. Even after transferring $2,350,000 to Capital Reserve, the District was $208,776 to the good. The District is in very good shape and the auditor was very happy the District is putting some revenue aside in the Capital Reserves considering the economy and the November election items that could impact the District greatly.

He indicated the Debt Service Fund owes the General Fund money due to the beginning of the bond issuance, and this should be closed out and repaid by the end of 2010.

Bob Feis reviewed a new report, financial analysis, entitled Report to Governing Board and Management Result From the 2009 Financial Statement Audit. The fund balance has steadily increased, even after significant transfers to the Capital Reserve Fund. Auditor approves of the checks and balances/safeguards the District has in place since it has such a small staff that limits segregation of duties. No concerns with the District, but great concerns for everyone if the initiatives pass on the November ballot.

Mike Rangel and Randy Winsett thanked him for the great work on the audit, and especially for the new report with the graphs. Great job! Bob stated Patty and Donna were very helpful in getting the audit completed. Scott Lyle moved to approve the 2009 audit. Mike Rangel seconded such motion and it was thereafter unanimously approved. Bob Feis stated his firm will take care of sending the audit to the State. Chief Lawley stated that we will put the graph report on the website and some information in the next annual report.

B. May, 2010 Financial Statements.

Donna Mullison indicated that the benchmark for the end of May was 58.33% remaining. The District is currently under budget with 71.17% remaining. This is largely due to the amount budgeted for transfer to Capital Reserve, which will occur later in the year. She also indicated that the District has received over 72% of its annual revenue as of the end of May. June should be another large revenue month.

Scott Lyle moved to approve the May, 2010 financial statements. Mike Rangel seconded the same, and it was thereafter unanimously approved.

C. Harvest Junction South Exclusion – Set Hearing.

Chief Lawley stated that these two properties were inadvertently overlooked by the City of Longmont in the original annexation/exclusion process.

Mike Rangel moved to set the hearing on the Petitions for Exclusion for Harvest Junction South properties: (1) Van Valkenburgh Investments, Outlets A & D and (2) Sung Alkim for Hedauk, LLC, for Monday, July 19, 2010, 4:00 p.m. at the Administration Office, 9119 E. County Line Road, Longmont, CO 80501. Debbie Brodhead seconded such motion, and it was thereafter unanimously approved. Chief Pischke stated Mr. Alkim has been very upset that he has been paying taxes to the City of Longmont and Mountain View Fire. Chief Pischke has referred him to the District’s Attorney, Dick Lyons, for help as Mr. Alkim has not reached any successful resolution from the City of Longmont.

D. Lexington Village Exclusion – Public Hearing.

Scott Lyle moved to adjourn to Public Hearing. Mike Rangel seconded such motion and it was thereafter unanimously approved.

Chief Lawley gave some details about the proposed exclusion. This is the property Dick Lyons gave a presentation about at last month’s meeting that is being annexed into the Town of Firestone.

There being no public comment, President Winsett adjourned the Public Hearing and reconvened the regular meeting.

Debbie Brodhead moved to approve the exclusion. Mike Rangel seconded such motion, and it was thereafter unanimously approved. The officers signed the Order of Exclusion.

E. Resolution 2010-01 In Opposition to 101, 60 & 61.

Chief Lawley stated that at last month’s meeting, the District’s attorney, Dick Lyons, indicated he would research and thereafter prepare a resolution in opposition to Proposition 101 and Amendments 60 and 61 to the Colorado Constitution. The draft of the Resolution was then reviewed by the Board members. Scott Lyle moved to approve the Resolution 2010-01. Mike Rangel seconded such motion. The vote was called and it was thereafter unanimously approved. Discussion was held whether you can place a link to the SDA website, CML website and CCI website on the Mountain View website as the other websites have a lot of information which relates to special districts. Chief Lawley will ask legal if we can do that. The resolution will be placed on the website, and if possible, the links will be placed there as well.

F. Vista Ridge Property Purchase.

Chief Lawley gave an overview on the negotiations for the Vista Ridge property, which contains nearly 5 acres. We could subdivide part of the property and when the economy turns around, we could sell the other parcels close to the golf course to recoup the purchase price. The original developer had worked with the Town of Erie regarding parceling off portions of the property prior to the foreclosure by the bank. Chief Lawley received an e-mail stating that the Bank was going to counter offer for more than the amount budgeted to purchase the property. Chief Lawley did research regarding the legal descriptions given to us, and gave a history of the additional plot of land that was included in the title policy, but it has been sold separately and not available for this purchase. We are only purchasing Parcel I, which is 400 Bonanza, that does not have a house on it; it is vacant land only. Discussion. Chief Lawley requested authorization to enter into a contract with the seller of the property, Mutual Bank of Omaha, for no more than $336,500. Scott Lyle stated this is a very good deal and we may not want to continue haggling. It would be a great purchase as it is prime property. Chief Pischke is working on procuring property in the Mead area at this time.

Debbie Brodhead moved to authorize Chief Lawley to enter into a contract for the purchase of property in Vista Ridge for no more than $336,500. Mike Rangel seconded such motion, and it was thereafter unanimously approved.

V. REGULARLY SCHEULED ITEMS

None.

VI. REPORTS

A. Staff Reports.

(1) Chief Report

Chief Lawley had nothing further regarding his report sent previously to the Board.

(2) Operations/Training

Chief Pischke stated there is an incident report summary in the packets for May.

(3) EMS

Twink distributed her May report and reviewed the same. Twink reviewed how the monthly EMS training is given and stated that it is working well.

(4) Fire Prevention Fire Marshal LuAnn Penfold’s report is included in the Board packet. Plans reviews are coming in steadily. LuAnn gave a status report on current plans/prevention activities.

(5) Admin

Donna reported that Kyra Matkovich has successfully passed all pre-employment requirements, and will begin as the District’s new HR Manager on July 1st. Donna also stated that the 2011 budget process has begun.

(6) Volunteer/Reserve Program.

Sheri’s report was included in the Board packet.

(7) Career Firefighters.

None.

(8) Fire Corps.

Chief Pischke stated Fire Corp was at the Boulder Rural open house in June, and Sparky was in Erie Commons on that day in June as well.

B. Other Reports.

None.

VIII. EXECUTIVE SESSION

None.

VIII. BOARD MEMBER ITEMS

None.

X. ADJOURNMENT

There being no further business to come before the meeting, Scott Lyle moved to adjourn the meeting. Debbie Brodhead seconded such motion, and it was thereafter unanimously approved to adjourn the meeting at 1721 Hours.

Respectfully submitted,

______President Date

______Secretary Date

Minutes.06212010