UC San Diego Office of Student Conduct

UC San Diego Office of Student Conduct Appeal Request Form

NAME ______PID ______

PHONE ______EMAIL ______

COLLEGE ______

GROUNDS FOR APPEAL Your appeal of a Student Conduct Review decision and/or imposed sanctions must be based upon one or more of the following grounds (Please circle all that apply)

1. The decision is not supported by the findings;

2. There was unfairness in the proceedings that prejudiced the result (e.g. the denial of due process);

3. There is newly discovered evidence not known at the time of the Review that would have affected the result; or

4. The sanction(s) imposed was grossly disproportionate to the violation committed.

SUPPORTING STATEMENT & MATERIALS You must also submit a statement supporting your appeal request. Please be specific as to the grounds you are basing the appeal upon while also providing specific information supporting your request to modify or dismiss the decision and/or sanction(s).

You may also include supporting documentation (e.g. signed witness statements, photographs, etc.) and any other relevant information. See attached Appeal Guidelines below for more information.

Please submit this form, your supporting statement and other materials to the Office of Student Conduct via email ([email protected]) or via hard copy (Student Services Center, Suite 510).

VERIFICATION I attest that all of the information on this request form and supporting documentation is truthful and correct.

______Signature Date

Updated: April 18, 2013 UC San Diego Office of Student Conduct Appeal Guidelines

INTRODUCTION A Student or Student Organization found to have violated the Student Conduct Code in a Student Conduct Review has the right to appeal the finding of responsibility and/or imposed sanction(s).

SUBMITTING YOUR APPEAL Your appeal must be submitted in writing to the Office of Student Conduct within ten business days from the date of notice of the decision letter. If you do not appeal within the ten day period, the decision will become final and conclusive.

You may ask the Office of Student Conduct to provide you reasonable access to the record (e.g. written decision and/or audio recording, supporting documents) of the Administrative Resolution meeting or Student Conduct Review before submitting an appeal. Please contact the Office of Student Conduct if you wish to review the record of your case.

Typically, your sanctions go into effect immediately. However, the imposition of sanctions may be deferred during the appeals process. Please refer to your decision letter to determine whether this applies in your individual case.

GROUNDS AND SUPPORTING INFORMATION Your appeal must specify the grounds for the appeal and include all the reasons, evidence and arguments in support of the appeal. Your appeal must be based upon one or more of the following grounds:  The decision is not supported by the findings. For example, the report and others involved say that you were not in the room when the incident occurred, but the Conduct Board holds you responsible for being present.  There was unfairness in the proceedings that prejudiced the result (e.g. the denial of due process). An example of this is that the Student Conduct Officer refused to allow you to review the incident report prior to your meeting.  There is newly discovered evidence not known at the time of the Review that would have affected the result. An example of this is where a continued investigation of the matter brings forth additional information about the case, such as the identity of a previously “unknown” party.  The sanction(s) imposed was grossly disproportionate to the violation committed. For example, you take responsibility for violating the Housing and Residential Life Policy related to Noise and Quiet Hours and even though it is your first violation, you are suspended for a year.

You must also submit a written statement and other documents (e.g. signed witness statements, photographs, etc.) supporting your appeal request. Please be specific as to the grounds you are basing the appeal. In writing your statement, focus on the specific information that supports the grounds you are basing the appeal upon. Write your statement in a logical and concise manner and focus on the facts. Including personal information and what you learned from the situation may be helpful for context, but do not rely upon them over the specific reasons the reviewer should modify or dismiss the decision and/or sanctions.

REVIEWING THE APPEAL Once you submit your appeal, the Office of Student Conduct will review the appeal request and develop a review file, which includes, but is not limited to, the following information:  Your Appeal Request, written statement, and supporting information.  The incident report(s), meeting and decision letters, and other supporting documents.  Student Incident Summary (summary of your student conduct record).  Responses from the complainant and/or University Officials (if applicable).

Updated: April 18, 2013  Other documents.

Once the file compiled and reviewed, it will be forwarded by the Office of Student Conduct to the appropriate reviewer. Appeals will be reviewed in the following manner:  Appeals submitted by an undergraduate Student will be reviewed by the Council of Provosts.  Appeals submitted by a graduate Student will be reviewed by the Dean of Graduate Studies.  Appeals submitted by a medical or pharmacy Student will be reviewed by the respective Dean of his/her school.  Appeals submitted by an Extension Student will be reviewed by the Dean of UC San Diego Extension.  Appeals submitted by a Student Organization will be reviewed by the Vice Chancellor – Student Affairs.

DECISION ON THE APPEAL The group or person reviewing the appeal will make one of the following actions: A. The original decision is confirmed and the sanction(s) is imposed. B. The original decision is confirmed and the sanction(s) is modified. C. The action is referred to a new Student Conduct Officer, Conduct Board, or Review Officer for re-review. D. The decision or sanction(s) is dismissed. A decision or sanction may be dismissed only if it is not supported by the Preponderance of the Evidence.

You will be notified in writing via email of the result of the appeal within 10 business days of the date when you submitted the appeal to the Office of Student Conduct. A brief statement explaining the basis of the decision by the group or individual reviewing the appeal will be included with this notice. A. Undergraduate Students will be notified in writing of the result of the appeal by the Student’s College Provost. B. Graduate Students will be notified in writing of the result of the appeal by the Dean of Graduate Studies. C. Medical and pharmacy Students will be notified in writing of the result of the appeal by the respective Dean of his/her professional school. D. Extension Students will be notified in writing of the result of the appeal by the Dean of UC San Diego Extension. E. Student Organizations will be notified in writing of the result of the appeal by the Vice Chancellor – Student Affairs.

FOR MORE INFORMATION If you have any questions regarding the appeals process, feel free to contact the Office of Student Conduct. You may also consult with the A.S. Office of Student Advocacy, Student Legal Services, and the Office of the Ombuds in addition to your College Dean of Student Affairs Office and/or Residential Life Office.

Updated: April 18, 2013