University of Reading EVENT HEALTH AND SAFETY RISK ASSESSMENT FORM Event Name Date Time
Location Event organiser Event safety controller Assessor Date Permission given by Identify hazards – tick the hazards that are relevant to the event
1. Fire hazards 7. Layout and 13 Pressurised 19 Inflatables 25 Seating 31 Confined space traffic . equipment . . arrangemen . routes ts 2. Crowd 8. Lighting 14 Noise and 20 Other 26 Welfare 32 Lone working control levels . vibration . temporary . . structures 3. Slips, trips, 9. Lighting 15 Environmental 21 Fairground 27 Sanitation 33 Vehicles, housekeepin systems . noise . equipment . . driving g 4. Fall of 10 Heating and 16 Communicatio 22 Lasers 28 Food 34 Machinery/liftin person . ventilation . n . . provision . g equipment 5. Fall of 11 Electrical 17 Violence to 23 Fireworks 29 Work with 35 Other - please objects . equipment . attendees or . . animals . specify staff 6. Manual 12 Use of 18 Marquees 24 Pyrotechnic 30 Chemicals, handling . portable . . s . fumes dust tools
Who may be at risk – tick the boxes of all relevant persons at risk
Employees Contractors Students Children Visitors Special needs
Social Event Risk Assessment Form May 2004 University of Reading
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EVENT HEALTH AND SAFETY RISK ASSESSMENT FORM
Risk controls– For each hazard identified in Section 1 and for the persons identified in Section 2, the following controls are in place for the risks above.
Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
Visitors to events that will be left unaccompanied University’s fire procedures. to be informed of assembly procedures/points. Fire Hazards X 1 Stewards monitoring areas Any equipment bought or hired to be checked for fire safety instructions. If crowding is expected sufficient staff are recruited for crowd-control during the event. Ensure staff are aware of emergency exits in Crowd Control/ 2 X rooms that could become crowded Overcrowding Ensure allotted numbers per room are not exceeded
Areas are cleaned/tidied before and after events. Slips, trips, Trained staff from central 3 X housekeeping catering serve drinks/food, who can monitor spillages
A separate risk assessment should be carried out University’s safety guide on 4 Fall of Person X for any events that involve working at height. working at height
Social Event Risk Assessment Form May 2004 University of Reading Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
Areas where items are stored at Hard hats to be provided if events are in areas height are checked for safety 5 Fall of objects X such as building sites or where objects are likely before used for an event to fall Rearrangement of furniture to be done or supervised by 6 Manual Handling porters. Contracts to carry out X own manual handling
Car parks are reserved if Layout and traffic routes 7 required and adequate signage X is put out
All managed by University 8 Lighting Levels X FMD
If contracts are providing lighting equipment proof of Ensure all contracts have completed contractors 9 Lighting System X electrical checks obtained competency questionnaire
Rooms to be used to be assessed for adequate temperature prior Heating and ventilation to use. If event is outside, 10 X invitees to be advised of appropriate dress
11 Electrical Equipment University’s procedure on X electrical safety. Contractors to install own
Social Event Risk Assessment Form May 2004 University of Reading Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
electrical equipment Only those trained in its use to use electrical equipment
Only those trained in use of Use of Portable Tools portable tools to use. Ensure use contracted suppliers for 12 X No portable tools to be used purchasing/hiring portable tools unless PAT tested
Not used unless trained. Pressurised Equipment 13 Contractors to install and X manage equipment
If noise likely to be loud issue Issue warnings of potential loud noise. 14 Noise and Vibration staff with ear defenders X Rotate staff working in areas of loud noise to keep exposure to a minimum If noise expected, notify communications office and If loud noise expected loan noise meter from local residents. Environmental Noise Health and Safety Services to check levels do not 15 Noise monitored regularly, X exceed 5dB(A) above background. particularly near boundaries.
No noise after midnight Briefing sessions before and after event are held. 16 Communication All staff have mobile phones and are aware of who event managers are
Social Event Risk Assessment Form May 2004 University of Reading Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
University staff to avoid confrontation and seek advice Violence to attendees or Contractors to complete contractors competency 17 from security to deal with any X staff form issues that arise
Requirements for marquee:
Steel frame – no pegs Flooring – plastic and non-slip Contractors to provide Risk Assessments/fire 18 Marquees Fire Exit signs illuminated X certificates Fire extinguishers provided
All access levels accessible for wheelchair users
19 Inflatables No inflatables used
Other temporary Obtain risk assessments from Ensure contractors complete competency form 20 X structures contractors
If fairground equipment to be used a separate risk Fairground equipment 21 X assessment to be completed
Social Event Risk Assessment Form May 2004 University of Reading Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
If lasers to be used a separate risk assessment to 22 Lasers X be completed
If fireworks to be used consult with Health and 23 Fireworks X Safety Services
If pyrotechnics are to be used consult with Health 24 Pyrotechnics X and Safety Services
Seating arrangements to be planned in advance. Ensure does not block fire exits and Seating arrangements 25 adequate gangways are left so X people can move around easily
Ensure there is first aid provision for event either 26 Welfare X provided by University or event host if external WC and hand washing facilities should be made available to guests. Disabled/ambilent wc 27 Sanitation X facilities should also be available
Social Event Risk Assessment Form May 2004 University of Reading Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
All food is served by either University catering staff. If using an external venue, ensure 28 Food Provision X venue provides trained catering staff
If an event involves working with animals, Health and Safety Services should be consulted 29 Work with Animals X and a separate Risk Assessment produced
Contracts to ensure all work that If chemicals are to be used refer to Hazchem Chemicals, fumes, dust may cause fumes/dust is carried 30 X information and consult with Health and Safety out well in advance of event Services if necessary
If events involve confined spaces a separate risk 31 Confined space X assessment to be carried out based on the needs of attendees
University’s Lone Working 32 Lone Working X Policy
Ensure adequate insurance is in Staff only to drive vehicles covered by their 33 Vehicles, Driving X place licence
Social Event Risk Assessment Form May 2004 University of Reading Hazard Hazard description Existing controls Risk level Further action needed no. High Med Low
Machinery/Lifting Contractors to complete contractors competency 34 X Equipment form
Please specify and complete a 35 Other separate risk assessment
Social Event Risk Assessment Form May 2004