Applicable to Applications Received on Or After August 1St, 2010

Northwestern University Alpha Gamma Chapter - Phi Lambda Upsilon 2010/2011 Travel Grants Policy Applicable to applications received on or after August 1st, 2010

Objective: PLU travel grants provide funds to assist PLU members traveling to conferences and/or seminars to make presentations on behalf of the University and the Chemistry Department.

National travel grants are given by the National Chapter of PLU for scientific presentation or to promote Phi Lambda Upsilon. National travel grants are funded through yearly chapter induction fees. All Alpha Gamma (ΑΓ) and ΑΓ-International travel grants are given from ΑΓ chapter funds. ΑΓ travel grants are given for scientific presentation in the United States while ΑΓ-International travel grants are given for scientific presentation outside of the United States. Please see below for more information about eligibility and requirements.

Eligibility and Requirements: Travel grants are available only for PLU members of the Alpha Gamma Chapter of Northwestern University. Each member may only receive one travel grant per academic year. Travel grant applications are not transferable between conferences.

Travel Grant Selection Policy: The below policy is used at the local level to nominate and rank members for National PLU travel grants and to select recipients of ΑΓ-International and ΑΓ travel grants. 1. Applicants must be members of the ΑΓ chapter of PLU during the entire application process (including submission and approval). 2. Only PLU members who have documented service to the chapter will be considered for PLU travel grants. 3. Only PLU members who have attended all mandatory meetings in the last year will be eligible for travel grants. 4. Only PLU members presenting work will be considered for travel grants. 5. Only one PLU travel grant will be awarded to a member in one academic calendar year for conference dates between September 1 and August 31. 6. Only one National and one ΑΓ-International travel grant can be awarded to a PLU member during their time at Northwestern University. 7. An applicant can apply any time before the respective travel grant application deadline. Preference will be given to applicants who are traveling in the current quarter. But, if an application is not chosen due to these criteria, it will be retained for reconsideration in every successive quarter until the quarter in which the applicant is traveling. 8. Preference will be given for senior members of the department. 9. Preference will be given for applicants giving talks over applicants presenting posters. 10. Applicants are required to write a short paragraph explaining why it is important for them to receive this travel grant and/or why they are particularly deserving. Service to PLU and the general chemistry community should be included in this paragraph. All special circumstances including financial, seniority, opportunity, etc can be discussed here. 11. Applicants who are not recommended for a National or ΑΓ-International travel grant can automatically be considered for a ΑΓ travel grant if the applicant wishes in accordance with the

1 ΑΓ travel grant rules.

2 ΑΓ Travel Grants 1. Only PLU members who have documented service to the chapter in the last 12 months -- a minimum of two hours -- will be considered for ΑΓ travel grants. 2. $200 awards are given for any application chosen.

ΑΓ-International Travel Grants 1. The number of ΑΓ-International travel grants awarded per year will be two, one each semester. If the ΑΓ-International grant is not awarded for a given semester, the award will be rolled over to the next semester within the same fiscal year. It will be awarded the following semester in addition to the regularly scheduled awards. 2. $500 awards will be given for any international travel application chosen. 3. Applicants who do not receive an ΑΓ-International travel grant can be considered for a travel grant if the applicant wishes in accordance with the Travel Grant rules.

ΑΓ-National Travel Grants 1. The number of National travel grants awarded per quarter will be set by the National PLU organization. 2. Applicants who are chosen by the ΑΓ chapter to receive the National grant will be given the National application to fill out and submit. 3. $250 awards will be given from the National Chapter for the applications that are chosen. 4. Applicants who are not recommended for a National travel grant can be considered for a ΑΓ travel grant if the applicant wishes in accordance with the ΑΓ Travel Grant rules.

If you are interested in more details about National PLU Travel Grants, please visit the national website.

Application deadlines (2010-2011)

All travel grants must be submitted no later than ONE MONTH before the date of travel.

ΑΓ: Grants for travel throughout the academic calendar year beginning and ending the first of September are awarded on a rolling basis, divided into two periods with application deadlines on the 28th of February and the 31st of July. All available travel grants will be divided evenly between these two periods. Under no circumstances will approval be given retroactively if an application is submitted after the conference has begun. The final deadline for 2010/2011 ΑΓ travel grants for travel between September 1st, 2010 and March 31st, 2011 is February 28th, 2011. The final deadline for travel between April 1st, 2011 and August 31st, 2011 is July 31st, 2011.

ΑΓ-International: Grants are awarded biannually for travel during the Summer/Fall or Winter/Spring th semesters. The Winter/Spring grants are awarded for travel between January 1st and June 30 and Summer/Fall grants for travel between July 1st and December 31st. Under no circumstances will approval be given retroactively if an application is submitted after the conference has begun. If a conference runs over two semesters, the application will be considered during the semester when the conference starts.

WINTER/SPRING deadline is November 30th for travel between January 1st and June 30th SUMMER/FALL deadline is May 30th for travel between July 1st and December 31st

3 National: National travel grants are awarded similarly to ΑΓ grants, with the deadlines below. Under no circumstances will approval be given retroactively if an application is submitted after the conference has begun. FALL deadline is February 28th for travel between September 1st and March 31st SUMMER deadline is July 31st for travel between April 1st and August 31st.

Award Notification: Each applicant will receive notice of a decision within one to four weeks after submitting an application, with the exception of international travel grants, which are decided upon at the application deadline. An email will notify the student of the dollar amount of the award. If you are to receive a National Travel Grant, the National application will be forwarded to you at that time.

ΑΓ and ΑΓ-International Reimbursement: Please submit to the treasurer a photocopy of the reimbursement form that you give to the business office by the first day of the quarter immediately AFTER travel is completed (or within seven days of completing travel, whichever is later). If the PLU is your only source of funding, please submit the same form to the treasurer along with receipts and zeros in the other rows. On the reimbursement form please list the amount of the PLU travel grant as a negative figure in the miscellaneous box. For example, if you received $200 from PLU, list it as “-200 PLU Travel Grant” in the appropriate section. For ΑΓ grants you will receive a check within a week of submitting your form.

National Reimbursement: If you are the recipient of a National travel grant, the National organization will send your check to the address supplied in your National application. Please allow 4 to 6 months for processing of National travel grants. If there is a problem with your National Travel Grant the chapter is not responsible for your reimbursement, please contact the National officers. If you happen to be leaving the department before your check is awarded, please make sure to leave a forwarding address with the current chapter president.

Submissions: Please fill out the below application and send it to Charles Machan, the 2010-11 chapter awards chair, via email ( [email protected] ) and submit a hard copy in his departmental mailbox.

4 Northwestern University Alpha Gamma Chapter - Phi Lambda Upsilon 2010/2011 Travel Grants Policy st st Valid for travel beginning September 1 , 2010 – August 31 , 2011

The final deadline for all 2010/2011 applications is February 28th, 2011 for the first application period and July 31st, 2011 for the second. Return applications to chapter president via email and departmental mailbox. The form can be filled electronically, printed, then saved and sent via email. Please type or print clearly.

Full Name: Date: Last First M.I.

Phone: Email Address: Research Advisor: Progress through program at time of travel: (1-5 yrs) ΑΓ ΑΓ -International National Type of Grant Requested: Have you ever received a National or ΑΓ-International Travel Grant? (You may only receive one of each grant during your time at NU) If you are applying for a National or ΑΓ-International Grant and do not receive it, would you like to be considered for an ΑΓ Travel Grant? Talk Poster Type of Presentation: Name of Conference: Conference Location: Conference Dates: city, state, country (ΑΓ-International only apply for travel to countries other than the USA) Contributions to PLU: Please LIST your contributions as a volunteer at a PLU event (must have volunteered in the past 12 months)

5 Abstract: (Please attach separately if does not fit in space provided)

Please explain why it is important for you to receive this travel grant or why you particularly deserve. Service to PLU and the general chemistry community should be included in this paragraph. All special circumstances including financial, seniority, opportunity, etc can also be discussed here. (Please limit yourself to 200 words or less)

6 Proposed Budget (Fill out as much as possible)

Projected Cost: $ Conference Registration Fee: (early) $ Transportation to/from meeting: $

(air, rail, car) Hotel $

(if sharing, list your portion of total)

Nightly rate $ # nights $ Estimate for food: $ Ground Transportation $ Other (provide detailed list) $ $

Total Cost $ Other Resources (NU Department/Program/External Source/Advisor/etc.) -$ -$ TOTAL REQUESTED $ (maximum grant: $250 for National, $200 for ΑΓ, and $500 for ΑΓ -International)

For PLU Board Use Only Date Received Approved □ Declined □

Decision Date Notification Sent □