Further Information for the Post Of

JOB DESCRIPTION

JOB TITLE: Careers Manager (Maternity Cover 9 Month Contract)

DEPARTMENT: Membership & Business

JOB HOLDER:

REPORTS TO (JOB TITLE): Head of Membership Development

JOB PURPOSE Summary, in one or two sentences, of the unique contribution this job makes to the organisation’s purpose

To deliver the employer led activities of the careers service; to develop and manage the mentoring scheme for members; to deal with careers related enquiries including providing e-guidance to members.

DIMENSIONS Summarise any numerical facts and figures that are relevant to the scale and degree of activity of the job such as:  Annulised financial data (e.g. budgets).  People data (e.g. staff managed – direct and indirect).  Other relevant statistics (e.g. projects managed / payroll costs)

Regularly represents the Institute externally Authorises expenditure on £127,000 budget Works largely independently.

ORGANISATIONAL STRUCTURE Attach an organisational chart showing where this job sits and the jobs immediately around it

Director of Membership & Business

Business & Membership Head of Innovation Administration Membership Policy Manager Development Manager

Careers Membership Membership Professional Chartership Manager Development Services Development Co-ordinator Officer Officer Co-ordinator JOB DESCRIPTION

CONTEXT This briefly sets out the necessary background to understand how the job fits into the organisation and how it relates to other functions or jobs in the organisation

Works closely with:

Employers of physics graduates The Association of Graduate Careers Advisory Services (AGCAS ) Academics Senior members Business and innovation team and national and regional officers. Recruitment advertising team at IOP Publishing.

TASKS & ACCOUNTABILITIES A list of 6 – 8 statements identifying the principal tasks required of the job, which integrate to achieve the purpose of the job.

Careers information and guidance: 40%

 Responsible for providing accurate and up-to-date careers information and resources for members  Identifying needs and commissioning literature  Designing and delivering online careers seminars  Support careers advisers and external agents with careers information  Providing advice and guidance to members by email  Maintain Matrix standard  Researching careers (planning, jobs and backgrounds) including identifying and visiting employers  Developing and improving the careers service.

Work placements bursary scheme 25%

 Identifying suitable employers and promoting the scheme to them  Promoting the scheme to penultimate year undergraduates, directly and via HE career services  Checking the eligibility of applicants; assessing the suitability of placements  Identifying suitable assessors, supporting them to decide which applicants should be offered the bursaries  Undertaking all administration and ensuring practical arrangements are made e.g. liaising with finance to ensure recipients are paid  Ensuring the Institute can capitalise on the benefits of the scheme e.g. through the collection of testimonials, follow up events etc  Evaluation

Careers showcase evenings 20%

 Identifying suitable employers, encouraging them to hold events  Promoting events to students  Managing stakeholder expectations  Ensuring practical arrangements are in place. JOB DESCRIPTION

Managing the Mentoring scheme for members 10%

 Identifying improvements to the way the scheme is managed, including the software used  Promoting the benefits of the scheme to potential mentors and mentees to improve uptake  Liaison with the Chartership Officer to ensure the needs of Chartership candidates are met

Other activities: 5%  Producing reports for internal use  Budget management  Other activities as may be reasonably requested by the Head of Membership Development or Director, Membership and Business.

DECISION-MAKING & CHALLENGE A summary description of the 3 – 4 main decisions and challenges that the jobholder will face in carrying out the accountabilities of this job.

Work placements scheme- maintaining a fair balance between the needs of employers and students; making the scheme simple to administer and understand whilst remaining true to the vision of Council/Boards; ensuring bursaries are distributed across the UK and Ireland.

Managing employer expectations of the career showcase evenings.

Supporting members with career setbacks; helping them understand the guidance process.

KNOWLEDGE, SKILLS & EXPERIENCE What skills, qualifications and experience are necessary for full and effective performance?

Educated to degree level or equivalent; Post graduate qualification in careers guidance or equivalent. Understanding of the labour market for physics graduates Project management Experience of working with HE students Experience of providing careers advice and guidance by email Experience of delivering seminars/workshops, preferably online Developing and managing employer relationships Working in a team environment. Experience of marketing/promotion The ability to work independently.

BEHAVIOURS The behaviours that must be demonstrated in the job eg interpersonal skills, communication, leadership.

Ability to demonstrate a high level of communication Demonstrable ability to work within a team, work independently and take own initiative to an appropriate level. JOB DESCRIPTION

DATE: Signed: (Job Holder)

Signed: (Manager / Director)

Further Information for the post of Careers Manager Maternity Cover – Sept 2012

Our Mission Statement To advance physics in order to further understanding of the physical world and its application for economic and social benefit; to promote interest and participation in physics across society as a whole; and to support and involve physicists throughout their education and careers.

About the Institute We are a charity with an extensive worldwide membership (currently about 45,500). An elected Council of up to 25 trustees meets three times a year to govern and control the Institute’s affairs. We are a leading communicator of physics with all audiences from specialists, through government to the general public. Our publishing company, IOP Publishing is a world leader in scientific publishing and the electronic dissemination of physics.

Encouraging young people to study physics is a priority. We provide help and support to teachers particularly by providing resources, advice and training. To encourage young people to study physics beyond the age of 16 we have developed initiatives including our own A-level course and bursaries for undergraduate study.

Our diverse membership ranges from university students through qualified professionals employed in all sectors of the economy to the retired community. Members are supported by regional, scientific and professional networks; a range of informative websites; careers advice and continuous professional development programmes; and the granting of Chartered Status. Members are kept in touch through an extensive conference programme and internationally acclaimed journals, magazines and websites, including our magazine Physics World and newspaper Interactions.

Physics furthers scientific knowledge and provides economic and social benefits. Our member networks enable us to provide information about issues that affect higher education and research policy, particularly by maintaining close relationships with government departments and funding agencies and responding to consultations.

The Institute works in collaboration with national physical societies, sharing information and working jointly to promote the interests of physics, and makes its educational materials, policy statements and other services available internationally. We play an important role in societies such as the European Physical Society and represent British and Irish physicists in international organisations.

Communicating the benefits of science to a variety of audiences is one of our strategic goals. Activities range from the publication of leading research journals to popular programmes promoting physics in society. We produce a range of publications and electronic communications including an extensive website to promote the Institute and physics. The Institute works with both specialist and general media to bring physics to as wide a range of audiences as possible. Our annual Awards ceremony recognises and rewards the outstanding achievements of individuals from all fields of physics.

The Institute’s headquarters are located at 76 Portland Place, London. Our building provides members with access to a range of professional meeting and conference facilities run by IOP Enterprises. JOB DESCRIPTION

. SALARY AND BENEFITS

The salary will be on the Institute’s Salary Range 3, £34,500 - £35,500 per annum, plus benefits.

Benefits include:  25 days’ holiday per year rising to a maximum of 30 days (pro rata)  Group Personal Pension*  Private Medical Insurance*  Group Life Assurance  Group Income Protection**  Dental Insurance  Childcare Vouchers  Cycle2work scheme  Voluntary Critical Illness Insurance  Interest free travel loan*  Modern offices  Subsidized restaurant

* Available upon successful completion of the probationary period ** Available after 2 years’ continuous service It is Institute policy to provide development opportunities for staff and for managers to agree and assess appropriate training needs with each member of staff on a regular basis. The Institute aims to be an equal opportunities employer APPLICATIONS All applications must be made on line at www.iopjobs.org. The closing date for application is 12th October 2012. Interviews will take place at the Institute’s offices in central London on 22nd/23rd October 2012. All applicants must be eligible to work in the UK.