Gasparilla Condominium Association, Inc

GASPARILLA CONDOMINIUM ASSOCIATION, INC. MINUTES OF BOARD OF DIRECTOR’S MEETING JANUARY 9TH, 2010

CALL TO ORDER: President, Tom Voss, called the meeting to order at 10:00 a.m., at the Gasparilla Pool Cabana, 160 Jose Gaspar Drive, Englewood, Florida, the location specified in the meeting notice.

CONFIRMATION OF PROPER MEETING NOTICE: Joyce Kelbaugh confirmed that the appropriate notice had been posted in accordance with the Association’s documents.

DETERMINATION OF A QUORUM: A quorum of the Board was established with five (5) directors in attendance: Tom Voss, Pat Hoyt, Dave Hubbard, Joyce Kelbaugh, and Ron Hook. Kathy Waterhouse of Antares Group, Inc. was also present.

OPEN DISCUSSION FOR ITEMS NOT ON AGENDA: Tom advised everyone the residents’ directory would be passed around for changes. This will not be posted as last year the directory at the cabana disappeared. This will also be passed around at the Annual Meeting.

APPROVAL OF MINUTES FROM THE DECEMBER 12TH BUDGET APPROVAL MEETING AND THE DECEMBER 12TH, BOARD MEETING: Motion by Ron Hook to approve the minutes of the December 12 Budget Approval Meeting and the December 12 th Board meeting, seconded by Dave Hubbard with the vote being unanimous. Motion passed.

FINANCIAL REPORT: Dave Hubbard made the following report: The December financials have just been received. It looks like we have a surplus of about $46,000. He will give a complete report at the Annual Meeting.

MANAGER’S REPORT: Kathy made the following requests:  The Budget for landscape reflected no changes to Bushwacker’s contract. Does the board want to renew their contract? A motion was made by Tom Voss to approve Bushwacker’s contract and was seconded by Pat Hoyt. Motion passed.  Kathy also discussed the bids for Workers Compensation and Fidelity Bond. Dan Danaher has put these back out to bid but expects the cost to be about the same. There were concerns raised by both board members and the audience as to whether we needed this or not. Kathy advised the board that they needed the workers comp to cover anyone doing work in the community including board members and unit owners. If the board did not want the Workers Comp insurance she requested the board sign a hold harmless agreement for Antares. After some additional discussion a motion was made by Joyce Kelbaugh to go ahead with the Workers Comp policy effective February 5, 2010. The motion was seconded by Pay Hoyt with the vote being unanimous. Motion passed. Kathy will contact Dan Danaher, the Association insurance agent.  Kathy also advised the Board that it appears that Gueltzow Utilities is out of business. Their phone has been disconnected and no new listings in the phone directory or the internet. She will be getting bids from Martin Plumbing and Whippo to service the lift station. GASPARILLA CONDOMINIUM ASSOCIATION, INC. PAGE 2 MINUTES OF BOARD OF DIRECTOR’S MEETING JANUARY 9TH, 2010

COMMITTEE REPORTS:

A. Landscape Report: Rae Voss reported that trees will be planted after the weather improves.

B. Docks Report: Paul Boudria made the following report: (copy attached)  9 Applications for dock space have been received as of January 8th.  Meeting of the boat dock committee will be posted now that everyone is here.  Current list of dock assignments will be posted as soon as all dock assignment forms have been received.

C. Buildings and Grounds Report: Don Kelbaugh stated that no meetings have been held but they are checking all erosion problems and some have already been fixed. Don also reminded everyone to please sign up for a committee.

D. Social Report: Phyllis Guida made the following report: (copy attached to minutes)  Judy Hook will take care of taking down the Christmas decorations.  Ladies luncheon in Sarasota on January 13th.  Brunch on January 17th at Pelican Pointe at 11:30 a.m. Please sign up by Tuesday, January 12th.  Pot Luck is Friday, January 29th.  If anyone is interested in Bingo, please sign up on the sheet in the Cabana.  A date for the auction has not yet been set but please set aside any items you may have  The Valentines breakfast is on Saturday, February 13th at Olde World Restaurant at 9:00 a.m.

E. Gasparilla Fund Report: Joyce read the following report from Sue Boyd: (copy attached)  Committee not yet met but will do so before the end of January.  Year end bank balance is $1409.70  The $100 annual obligation for 2009 to the landscape committee has been done.  Funding will be provided for additional plantings, a garden around the transformer on Third St, and the purchase of a tree for First Street.  Fertilizer and clay pots for the Bougainvillea in the garden on First Street.  Fertilizer and fungicide for palms in the garden on Second Street.  All donations are much appreciated and all of the money is used to beautify our common property.

F. Cabana Report: No Report

G. Irrigation Report: Tom Voss advised we are still waiting on three bids: Arrow, Stahlman- England and Pat Clark.

OLD BUSINESS: GASPARILLA CONDOMINIUM ASSOCIATION, INC. PAGE 3 MINUTES OF BOARD OF DIRECTOR’S MEETING JANUARY 9TH, 2010

A. New Committee – Rules and Regs: Ron Hook advised everyone the board is looking for volunteers for a committee to review the Rules and Regulations. Anyone interested should contact Ron Hook or sign up on the Committee Sign up sheet in the Cabana.

NEW BUSINESS: A. Approval – Rental Applications: Joyce Kelbaugh reported receiving three rental applications, with fees paid, for the following units:  Unit #133 – Marlowe for Porter, from Jan. 1, 2010 to Mar. 01, 2010  Unit #107 – Foltan for Winchester, from Jan. 1, 2010 to Jan. 31, 2010 – Note this rental moved to 124 due to HVAC problems  Unit #124 – Page for Winchester from Jan 4, 2010 to Mar. 31, 2010  Unit 107 – Foltan for Hall, from Feb 1, 2010 to February 28, 2010  Unit 131 – Zydanowicz for Lecke, from Dec. 29th, 2009 to April 29th, 2010. Motion by Pat Hoyt to approve the applications as presented. Seconded by Tom Voss with the vote being unanimous. Motion passed.

B. Other: Tom advised everyone that the Annual Meeting packets will be handed out at this meeting. Dave, Pat and Ron will hand deliver the rest.

CORRESPONDENCE: A letter was received from Janet Dalpe – unit 141 requesting a light in the back of the unit. Motion to approve the light was made by Pat Hoyt, seconded by Ron Hook with the vote being unanimous. Motion passed.

QUESTIONS AND ANSWERS: There were no additional questions from the members.

Dave Hubbard reminded everyone of the Annual Meeting at Deer Creek. Please read the directions for the ballots to insure all ballots are valid. Kathy reminded everyone not to put the proxy in with the ballots. The ballots can not be opened until a quorum has been established.

ADJOURNMENT: There being no further business to properly come before the Board at this meeting, motion by Tom Voss to adjourn at 10:35 a.m. Seconded by Ron Hook. All yes by voice vote. Motion passed. Respectfully submitted,

Joyce Kelbaugh, Secretary JK/khw