ABE Annual Report s1

State of New Mexico Higher Education Department Adult Basic Education Division

Program Quarterly Report Preparation Guidelines and Reporting Template

2013-14

Please email reports to: Frances Bannowsky, Director Adult Basic Education Division New Mexico Higher Education Department 2048 Galisteo Santa Fe, NM 87505 [email protected]

Reporting Deadlines October 15, January 15, April 15 Program Quarterly Report Checklist 2012-13

Complete, current and accurate cover page Provide introduction and overview of program (including description of program, geographic service area and demographics. Maximum 3 pages). Complete Section II (WIA activities, $$ spent, and partnerships). Complete Section III (EL/Civics activities). Complete Section IV (Evaluation of program effectiveness). Complete Section V (Other – family literacy, workplace, distance, institutional, etc.). Complete Section VI (Professional development). Attach list of counties that your program now serves, showing the number of students (12+ hours), served in each county Attach list of sites where your program provides services showing the number of students (12+ hours), served at each site

Optional:

Does your program have any relationship with a legislator (describe).

6/2/2018 Introduction: NMHED ABE Division provides these guidelines for the Annual Report process for programs to supply 2012-13 data and information. The process helps the State Office to aggregate program data/information for reporting to OVAE at the U.S. Department of Education. Please be sure to contact the NMHED ABE Division Office with any questions. General Instructions: 1. Cover Page that contains the following information:  Program Name  Institution or Organization  Fiscal Year being reported  Submission Date  Program Director, Manager or Coordinator Name  If applicable, Assistant Program Director, Manager or Coordinator Name  Contact Information: Address; Phone; Fax; Email; Website

2. Provide introduction and overview of program (including description of program, geographic service area and demographics. Maximum 3 pages).

3. Quarterly Progress Report Data Audit, Performance Measures, and Actions

Section I (Data Audit Findings, Performance Measures Report, and Corrective Actions)

4. Quarterly Report Narrative (Sections II – VII).

Section II (Describe WIA Activities, including $$ spent on WIA activities) Section III (EL/Civics Activities) Section IV (Evaluation of Program Effectiveness) Section V (Professional Development) Section VI (Other Activities)

(Section IV) When you provide an analysis of your program performance (including data), indicate the degree to which your program met state performance measures. If your program did not meet state performance measures, you should explain the reasons why your program failed to meet state performance measures and include your plan to correct this issue. If your program met the state performance measures, please explain the actions your program took that resulted in your program’s success. 6/2/2018 Annual Report Data – Quarter ______

I. Data Audit Findings (Error Checking)

Please complete the following table.

NM Adult Basic Education – Program Site Data Audit Form Error Code and Code Frequency Ed. Functioning Level Assessment Total # Students Random Sample # # of Errors a b c d e f g 1 ABE Beginning Literacy 2 ABE Beginning Basic Ed 3 ABE Intermediate Low 4 ABE Intermediate High 5 ASE Low 6 ASE High 7 ESL Beginning Literacy 8 ESL Beginning Low 9 ESL Beginning High 10 ESL Intermediate Low 11 ESL Intermediate High 12 ESL Advanced Total 0 0 0 0 0 0 0 0 0 0

Error Descriptions Code Error in data entry or keying a Error in student assessment b Error in goal-setting c Error in post-testing d Error in student hours e Error in student exit f Error in student follow-up g

Corrective Actions (Data Audit)

Please explain the corrective actions your program is taking to remedy any problems with data audit standards (80% accuracy).

6/2/2018 Performance Measures

Measure ABE ABE ABE ABE ASE ASE ESL ESL ESL ESL ESL ESL Achieved Ent Ent Empl Ret Beg Beg Low High Low High Beg Low High Low High Low GED PSE Empl Lit Int Int Lit Beg Beg Int Int Adv Annual 45% 42% 39% 30% 25% 29% 44% 51% 47% 38% 31% 15% 60% 62% 55% 44% State Target Annual Program Target Program Met Program Not Met

Please explain the program improvement actions you are taking to address failure to meet annual performance measures.

6/2/2018 Quarterly Report Narrative

Introduction

Please provide an introduction and overview of your program (including description of program, geographic service area and demographics. Maximum 3 pages). II. WIA Activities

For this section, please describe how the program has provided or supported services in the workplace development, career, employment and training arena. Please include the following information:

Is the program is represented on the local Workforce Development Board?

Yes No

Describe the kind of services that are provided in collaboration with or through the local One-Stop:

Number of students (12+) served ______

Number of contact hours ______

Provide an estimate of the Federal funds used to support such activities and services:

______

Please add any additional comments regarding services provided related to workplace development, work-based projects, career training, or other projects related to workforce development.

6/2/2018 III. EL Civics Activities

For this section, if the program received EL Civics funding for 2012-13, please describe all successful EL Civics activities and services provided by the program for this quarter. Please include the following information:

Number of contact hours ______

Number of students (12+) served ______

List the community partnerships involved in providing EL/Civics services:

What were the intended goals of the program? What challenges were encountered? What lessons were learned? Describe any highlights or special achievements of the program.

Provide a short description and analysis of the trends or patterns based on the student data. For example, compare data across years, types of curricula, student demographics, and list the sites where the services were provided. (1 page).

Number of sites ______(attach a list of the locations of the sites)

6/2/2018 IV. Evaluation of Program Effectiveness

Describe progress toward meeting state performance measures. Describe challenges and plans to correct program performance deficiencies, and any professional development used to improve program performance. Use data, graphs, or charts to highlight points. (1 page).

Describe program successes. Compare program performance between fiscal years, and provide explanations for differences in data, training received, student characteristics, retention, or administrative changes. Use data, graphs or charts to highlight points. (1 page).

Describe specific support or technical assistance needed from the State Office.

6/2/2018 V. Other Activities (Optional)

For this section, please describe the program’s activities in the following areas (if applicable):

 Does the program provide Family Literacy services?

Yes No

 Does the program provide Workplace Literacy services?

Yes No

 Is the program involved with TANF-ABE?

Yes No

 Does the program provide services to Institutionalized Adults (include Federal funds spent)? Yes No $$Federal Funds spent ______

 Does the program serve Distance Education students?

Yes No

 Is the program involved in Health Literacy services for students?

Yes No

 Is the program involved in Financial Literacy services for students?

Yes No

VI. Professional Development

Please list the professional development activities in which your program participated (including whether they were in-state, out-of-state, or within your institution):

6/2/2018