From the Mayor S Office

Ste enage From the Mayor’s Office BOROUGH COUNCIL

Daneshill House, Danestrete, Stevenage, Herts SG1 1HN. Tel: (01438) 242227 Fax: (01438) 242566 DX 6022, Stevenage 1

MAYOR’S ENGAGEMENT QUESTIONNAIRE – ALL SECTIONS TO BE COMPLETED

As the First Citizen for Stevenage, the Mayor, Councillor Professor Howard Burrell MA, B.Mus. FRSA, Hon.FUH should be accorded precedence on all occasions when he is present throughout the Borough. In the event of the Deputy Mayor (Councillor John Lloyd CC) attending a function, the same courtesies should be extended to him.

The only exception to this is when an event is attended by a member of the Royal Family or when Her Majesty is represented on official occasions in the District by the Lord Lieutenant of the County The Countess of Verulam or one of her Deputies (name to be confirmed by the Lord Lieutenant’s office).

Date of Function Start time Finish time Place of Function (incl. Post Code) Purpose of Function Will refreshments Y/N Please specify: Finger Buffet, Three Course Meal? be served?

Name of Organisation

Contact Name and Address (incl. Post Code) Telephone Number Mobile Number

E-mail Address

What time would you like the Mayor to What time would it arrive? be polite for the Mayor to depart?

of 3 Does the invitation include the Mayoress? By whom will the Mayor be received at the function? What position does this person hold? Names of other prominent persons attending this function and status including other Councillors What duties would you like the Mayor to perform, ie open the event, propose or respond to a toast, speak on a specific subject, mix and mingle with guests?

SPEECHES (If the Mayor is required to make a speech, please provide details of the subject, items or persons to whom reference should be made together with key words and enclose background information on the organisation/event). NB: Without these details (please attach to this form) the Mayor will be unable to personalise your event.

Is anyone else making a speech? If so, whom? In what context?

DRESS CODE

Mayor Chain of Office/ Lounge Suit/Dinner Jacket/Blazer/Sports Jacket/Informal Wear/Casual Wear/Other Mayoress Chain of Office/ Day Dress/Evening Gown/Long Cocktail Dress/Long Skirt/Blouse/Short Cocktail Dress/Informal Wear/Casual Wear/Other

Are there any special details that the Mayor should know beforehand? (eg: will a collection, raffle, tombola take place?)

CAR PARKING – For information – The Mayor/Deputy Mayor self-drive to and from engagements or on some occasions use a taxi.

Please indicate where car parking is available (as close as possible to the venue – a space should be reserved)

Please state the location (including Post Code) and/or provide a map

Please provide an emergency contact name and number for use on the day of the event.

of 3 Should you need any assistance in completing this form please do not hesitate to contact me on 01438 242227.

Please return to:-

By Email: [email protected]

By Post: Mayor’s Secretary Stevenage Borough Council Daneshill House, Danestrete Stevenage Herts SG1 1HN

Mayor’s Fund

List of Beneficiaries for 2015-2016

Stevenage and District Group Riding for the Disabled Stevenage Arts Guild

Making a donation If you wish to make a donation to the Mayor’s Fund you may do so by

Making a payment online – visit the Mayor’s page at www.stevenage.gov.uk Forwarding cash or a cheque (payable to Stevenage Borough Council) to the Mayor’s Office, Stevenage Borough Council, Daneshill House, Danestrete, Stevenage, Herts SG1 1HN

All donations will be acknowledged and receipted.