Quick Guide: Tax Information

Tax Tips

1. While GW is a tax-exempt organization, it is not always possible to get tax-exempt status at certain locations a. GW is not tax-exempt for FOOD, HOTEL, CAR RENTALS, AIRFARE, or other state/federal exclusions b. Certain businesses will not honor tax exempt status online or in person c. SEE CHART BELOW FOR TAX EXEMPTION APPLICABILITY 2. JP Morgan Chase will collect tax information for payments to vendors (no need to be registered as a vendor with GW) if paid using P-Card 3. Gifts (including gift cards), prizes and awards MAY BE SUBJECT to taxation for all GW employees 4. If additional tax questions arise, contact GW Tax Department

Tax Exemption Information

1. GW’s letter of federal tax exemption is available here: http://financeoffice.gwu.edu/taxpayrollbenefits/tax/Tax_Exempt_Status_Letter09.pdf 2. GW’s W-9 is available here: http://financeoffice.gwu.edu/taxpayrollbenefits/tax/FormW-9.pdf 3. GW’s tax exemption certificates are available here: a. DC: http://financeoffice.gwu.edu/taxpayrollbenefits/tax/DCSalesTaxExemption.pdf b. VA: http://financeoffice.gwu.edu/taxpayrollbenefits/tax/VA_Sales_Tax_Exemption.pdf c. MD: http://financeoffice.gwu.edu/taxpayrollbenefits/tax/MDSalesTaxExemptionCertificate.pdf 4. In order to qualify for tax exempt status, you must provide the vendor with GW’s Tax Exemption Certificates

Contractor Tax Information

1. Independent sole proprietors/ contractors must go through a worker classification review through GW’s Tax Department to determine whether the services provided classifies them as a GW employee or not. a. This must be completed before Supplier Registration can happen b. Student organization advisors will fill out the Worker Classification Review Form c. Advisors will give the form to Coordinator, DSA Financial Services d. EXEMPTIONS FROM THIS PROCESS ARE AS FOLLOWS: d.i. Honoraria (speakers or lectures not through a speaking agency) d.ii. Panel moderation d.iii. Conference attendance d.iv. GUEST ARTISTS AND ENTERTAINERS d.iv.1. DJ/ Band d.iv.2. Comedian e. GW Tax Department will make determination if the individual should be considered GW Employee or Third-Party contractor f. GW Tax Department will return signed Worker Classification Review Form which must be submitted along with Supplier Registration Form and W-9 (W-8EN if non-US individual) if they are not currently registered g. Worker Classification Review Form is valid for 2 years

The George Washington University Sales Tax Exemption DC, VA, and MD GW's sales tax exemptions are applicable on the following if purchased with GW funds for the University's purposes: General Hotel Sales Occupancy Tangible Taxable State Sales Tax Tax Tax Property Services Meals Catering DC Yes Yes Yes Yes Yes Yes Yes VA Yes No No Yes No No No MD Yes Yes No Yes Yes No No Please contact the Tax Department if you have further questions about GW's sale tax exemptions.