POSITION: Asset Engineer Maintenance

Position Description

POSITION: Asset Engineer – Maintenance

RESPONSIBLE TO: Asset Manager

LOCATION: National Office, Wellington

DATE: November 2007

JOB PURPOSE

To assist the Asset Management Team in managing the highway asset effectively and efficiently, including forward planning and investigation of new initiatives to meet the objectives of our stakeholders in accordance with Transit’s policies and procedures.

KEY PERFORMANCE INDICATORS

 The state highway Asset Management Plan meets stakeholder objectives, promotes sound asset management practice within Transit and is recognised as industry best practice  Asset performance modelling methodologies are implemented and managed which provide robust forecasts of future performance and funding requirements  Regional consistency and benchmarking of asset performance is managed through effective use of asset performance measures  Promotes teamwork and collaborative working as a member of the national state highway asset management team

NETWORK OPERATIONS TEAM

This team is dependent on each other and charged with being recognised by the Industry and Transit Board for the efficient delivery of an integrated, safe, responsive and sustainable State Highway network to transport users.

FUNCTIONAL RELATIONSHIPS

Internal External  Regional Asset Staff  Local Authorities  National Office Staff  Network Consultants and Contractors  Industry Groups

03a52920e51d58f69c35281d030e44d2.doc Page 1 of 5 ROLE SUMMARY

1. Asset Management Plan The position holder will have responsibility for managing the on-going implementation of the State Highway Asset Management Plan. This is a key document and process for state highway management that reflects high level drivers at the same time as being built up from a sound detailed knowledge of asset requirements at the local network level.

2. Asset Performance Modelling Predicting future asset performance and funding requirements is core business for the state highway asset management team. The Government requires confidence that such predictions are robust so that realistic estimates are available for the sector and beyond. Transit has implemented some methodologies through the use of systems and modelling techniques and this position will be responsible for ongoing improvements in this area. 3. Asset Performance Measures Performance measures are used in regional network management contracts as well as for national reporting. The position will be responsible for analysis and development to ensure that any such measures are appropriate for regional, national (and where appropriate international) benchmarking. The focus will be on asset performance measures, although reference to wider organizational measures will also need to be made.

4. Business Improvement Projects and Business Management

As a senior member of the National Asset Management team, the position will be responsible for encouraging on-going source of teamwork and collaboration in all projects. This will require working with wider industry and representing Transit at national and possibly occasionally international meetings. Various important initiatives are an on-going responsibility of the team and the position will lead and contribute as required to ensure high quality outcomes.

PERSON SPECIFICATION

Sector Knowledge Knowledge of Transit’s policies and procedures would be an advantage.

Core Skills The position holder will have a proven ability to communicate clearly and concisely, both orally (including presentation skills) and in writing. They will have strong analytical capabilities and a desire to think strategically. The position holder will have experience in dealing with the public, public meetings and media and, given the extent of liaison with Transit and consulting staff and the staff development/management expectation, the position holder must be highly proficient with the English language. This position requires high proficiency with computing skills.

03a52920e51d58f69c35281d030e44d2.doc Page 2 of 5 Behavioural Skills Innovation + Communication + Cooperation = Excellence (ICCE) are the behaviours that apply to all staff in Transit and are required for Transit to succeed in achieving its strategic objectives. The competency levels for this position are: Innovation Level C Communication Level C Cooperation Level C (Refer attached competencies matrix.)

Required Attributes The position holder will have sufficient maturity and judgement to liaise effectively and be accept- ed by senior managers and engineering staff within the wider roading industry, and our cus- tomers. The position holder will require minimum specific motivation or leadership in pro- gressing the key objectives of this brief. They will have the ability to work well under pressure and to work as part of a team.

Technical Skills and Qualifications The position holder will be tertiary qualified in engineering and preferably with a Bachelor of Engineering or equivalent, with significant experience in roading and asset/maintenance management. A valid NZ Driver’s Licence (or equivalent) is required for this position.

ACCOUNTABILITIES

Asset Engineer – Maintenance

Key Result Areas Accountabilities

Asset Management Transit’s Asset  Work with national and regional staff and stakeholders where appropriate to Management Plan ensure that Transits Asset Management Plan meets best practice meets stakeholder objectives  Ensure the State Highway Asset Management Manual is updated to reflect evolving asset management requirements  Audit regional asset management processes to ensure practices and the Asset Management Plan are aligned  Ensure Asset Management Plan is aligned with Annual Plan and funding requirements

Develop good asset  Monitor international developments in asset management planning to management practice inform work in this area

Asset Performance Modelling Asset Performance  Manage development of sustainable methodologies for predicting asset Modeling processes will future performance be reliable, fit for purpose  Drive optimisation principles into Transit’s on-going asset management and match resource business capacity  Manage valuation of the state highway asset and ensure results are

03a52920e51d58f69c35281d030e44d2.doc Page 3 of 5 Key Result Areas Accountabilities consistent with Transit’s overall asset management forward works programmes  Develop asset valuation so that it becomes a more visible part of Transit’s asset management process  Perform analyses to highlight issues of consistency across regions in all areas of asset management, and drive improvements as required

Asset Performance Measures Asset Performance  Ensure asset performance measures are fit for purpose for any national Measures are fit for or international benchmarking and regional contracts reflect up to date purpose and up to date national thinking  Review existing measures and identify opportunities for improvement to measures to ensure world best practice is achieved  Develop conclusions on annual measures into realistic action plans in network operations business  Ensure physical works and professional service contracts reflect latest thinking on asset performance measures

Business Improvement and Business Management Contributions to and  Manage new initiatives that arise from time to time based on current management of activities business need e.g. (Immediate need) and projects within asset  Contribute to development of the Asset Management Team Business management team are Plans positive, promote high  Contribute to industry working groups as required to further Transit’s quality outcomes and asset management goals build institutional  Work on Austroads projects as required to further interstate capability collaboratively consistency

Business Management  Manage development of a robust asset management methodology for specific state highway assets as required e.g. ITS assets  Manage the engagement of professional service suppliers as required to fulfill objectives  On-going financial and budget management of projects and suppliers as required  Liaise with and support other Transit divisions as appropriate to ensure input on relevant issues and that all projects/initiatives as required

Business Administration Additional duties  Carry out such other duties within the scope of technical and/or administrative support as may be required from time to time Personal development  Take responsibility and action for own personal development, to meet future organisation needs Maintain Transit  Continuously work within the spirit and intent of the values of Transit and standards promote Transit’s practice with colleagues and external associates  Ensure all work is conducted in a manner that meets the quality systems and practice standards of Transit New Zealand

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Challenging assumptions and constantly looking for ways to deliver the best value for money for Transit and the best outcomes for transport Competency Area Level A Level B Level C Level D Level E Demonstrated behaviours As with Level A plus: As with Level B plus: As with Level C plus: As with Level D plus: Identifying • Keeps an ear to ground in • Proactively scans the external • Uses internal networks to gather • Identifies situations that may have a • Accurately identifies & assesses opportunities & all situations for information environment for points of interest information across Transit positive or negative impact on Transit’s political & sensitive issues for issues relevant to own area & & potential / emerging issues • Questions the status quo for its credibility, making connections impact on Transit & transport passes on • Looks for better & more efficient appropriateness in the current between unrelated pieces of partners ways of achieving the required environment, developing new or information in order to provide insight • Initiates ideas likely to assist business result better approaches to achieving • Initiates ideas likely to positively achievement of Transit’s & business results impact beyond own division / region transport partners strategic objectives Maximising • N/A • Analyses opportunities • Considers all relevant pro’s & • Shows integrity in making robust • Applies sound judgment about opportunities methodically, identifying all cost con’s, developing a clear logic that recommendations / decisions, ensuring which ideas will provide most value drivers & seeking the right ensures alignment to Transit’s full consideration of the trade-offs for Transit & transport partners, balance of cost & benefit in objectives, & implementation between value drivers (e.g. using experience to balance the making a recommendation feasibility without hampering others environmental, safety, cost) short term risks & gains against the long term Solving problems • Gathers accurate • Determines problem nature by • Identifies the root cause, & any • Provides a sharp perspective on • Thinks laterally, providing insight information on the problem asking appropriate questions short & long-term impact across issues & problems, forming a view of into complex problems, direction • Develops an approach to Transit, ensuring solutions meet the associated risk to Transit for resolution & driving others resolving the problem, identifying organisational needs • Exercises considerable judgment in towards an answer the right people to involve, & • Relies on previous experience to reaching decisions, in short timeframes • Uses extensive judgment to make ensuring resolution in a timely resolve problems, applying if required by the issue decisions that withstand any manner judgment to add weight to analysis contest at an Executive level when forming decisions Applying a broad • Thinks across the range of • Thinks beyond current • Thinks conceptually, considering • Takes a national & cross-divisional • Always considers the broadest & perspective Transit processes & boundaries in all situations, not what Transit / stakeholders needs view, looking for impacts on Transit, it’s longest-term view of a challenge or objectives confined by process & tradition will be in the future & how they can stakeholders, their strategies, & opportunity be addressed communities

ICCE Competency Matrix - Communication Providing timely, complete & relevant information in a way that delivers on the needs of others, to assist a successful end result Competency Area Level A Level B Level C Level D Level E Demonstrated behaviours As with Level A plus: As with Level B plus: As with Level C plus: As with Level D plus: Understanding • Seeks to understand • Seeks to understand Transit’s • Seeks to fully understand the • Interprets diverse pieces of • Accurately interprets the political Transit, it’s structure, stakeholders & their needs, stakeholder’s position, extracting information concisely, seeking clarity environment & various political process & objectives asking open questions to ensure important information from around areas of conflict or stakeholders’ needs & a full understanding of other communications & checking misalignment with Transit position or expectations of Transit parties & how they relate to own interpretation direction work Keeping • Conveys routine • Addresses stakeholders • Provides timely information, • Provides accurate information in any • Proactively addresses information stakeholders information completely & information needs, ensuring ensuring stakeholders are informed situation ensuring all questions are needs of internal & external parties informed accurately, using non- communications occur as about impacts before they occur answered & adding valuable insight to minimise future issues technical language where promised & are consistent with • Tailors communication approach • Is effective in communicating both • Communicates complex, possible Transit position to audience, structuring information inside & outside Transit ambiguous or contentious • Voices position confidently, in a meaningful way to maximise information effectively stressing key message points & acceptance & buy-in providing reasoning for the position taken

Ensuring 'no • Escalates developing • Provides information on • Assesses the possible impact of • Accurately assesses the impact of • Accurately advises developing surprises' within issues ASAP to minimise potential issues & non-successes potential issues & non-successes to potential issues & non-successes, issues, using judgment to assess Transit impact to the correct person in a timely Transit & its stakeholders, escalating complete information with real & potential impact & providing manner escalating where relevant recommended actions complete recommended actions

Applying • Knows when to not • Considers potential implications • Understands Transit’s position and delivers the message (good or bad) • Consistently provides information organisational comment externally, handing when giving information, handing appropriately in alignment with Transit’s & the sensitivity over communications to the over to others if unsure government’s position appropriate person

ICCE Competency Matrix - Cooperation Looking outside of our own division and working in an integrated manner, both with external stakeholders and across Transit, to achieve the best transport solutions Competency Area Level A Level B Level C Level D Level E Demonstrated behaviours As with Level A plus: As with Level B plus: As with Level C plus: As with Level D plus: Contributing to the • Works as part of a team • Understands the linkages • Actively assists towards the • Emphasises the achievement of • Promotes the ‘one business’ Transit team respecting the timelines of between Transit teams & their success of other teams / divisions, organisational objectives over approach, taking action to remove others, ensuring own interdependence to achieve recognising that they are important individual objectives, changing barriers to effective teamwork priorities do not impede Transit’s objectives, changing to own success priorities to assist the achievement of across the division & between others own priorities where necessary to organisational priorities divisions reflect the team’s • Disseminates information on Transit’s direction to staff, translating organisational objectives & team results Collaborating with • Shares information about • Gets involved early with • Draws on the common interests of • Accurately identifies whom to bring • Accurately defines how stakeholders own work & how that relates stakeholders to ensure the right parties, gaining input from others & together to ensure complete collaboration can improve team & to others input is provided at the right time seeking buy-in to objectives in a representation, defining common organisational performance, • Works with others, identifying timely & inclusive manner objectives with stakeholders providing support for collaborative alternatives for delivering • Identifies integrated solutions, • Confidently works across boundaries efforts stakeholder outcomes within own focusing on consensus, rather than to get the required result, sharing • Prioritises resources based on objectives compromise, to get best possible resources to achieve objectives joint Transit & stakeholder outcome objectives, focusing the team on what’s important Interpersonal savvy • Builds positive working • Builds internal & external links • Develops effective networks, • Builds trust & gains buy-in from • Builds trust & gains buy-in from relationships with fellow to assist in achieving own gaining the trust of other parties by stakeholders who may hold differing or stakeholders, mentoring others on team members objectives, developing positive & ensuring they are engaged at the conflicting views the best way to work with productive relationships with right time & in the right way to get • Has a convincing style which helps to stakeholders to achieve a stakeholders buy-in influence direction & decisions successful result • Forms a view on best way to • Suggests solutions for change if • Builds rapport with stakeholders, interact with individual cannot directly influence negotiating effectively to achieve stakeholders based on their desired result needs & expectations

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