Yeo vil & Sherb orne Hockey Club w w w .yshc.co .uk

Minutes of the Yeovil and Sherborne Hockey Club Annual General Meeting Held on Thursday 22nd May 2014, 8pm, The Quicksilver Mail, Yeovil. Present: Please see attendance sheet. Apologies: Pip Dawe, Di Darch, Bill Bibby, Nick Whigham, Graeme McKinnon, Lily Kito, Su Johnson, Jo Stevenson

Minutes from the Previous Meeting These were approved. Matters Arising No Matters arising. Chairman’s Report The Chairman read his report which can be found on the website. Treasurer’s Report

The Treasurer went through his reports which can be found on the website. The Treasurer explained further to the Chairman’s report that Justin Barton will be collecting the mens subs and match fees, Debs Gemmell the Ladies subs and match fees and Jo McDermid the juniors. Tracey Western asked why there is no money allocated to First Aid in the plan, the treasurer stated that this is because we have sufficient in stock from those purchased in 2013. Adam Forsyth asked if we are still only supplying home team teas this was confirmed. Club Captain’s Report

Libby Walters read her report which can be found on the website. Lewis Walters read his report which can be found on the website.

Club Business Plan  Barrie Izzard explained his plan which can be found on the website.  After the presentation the following points were explained:  The money in the 20% split is a cushion for the expenditures of the club at the beginning of the season.  Adam Forsyth asked that as the senior subs seem quite high in the comparison tables and the juniors quite low should the juniors be raised and seniors lowered. It was explained that the junior section already put more money into the pot and the subs will not be changed and will stay fixed for the 5 year term agreed at the last AGM.  Adam Forsyth asked with regards to the possibility of a club house in which ever form, how far in the future are we looking at and how much would the Club need to input? The Chairman explained it is all very complicated at present but did not expect it to happen for at least 4 years.  The meeting agreed to Barrie’s proposal to split funds: 80% into a long term reserve and 20% short term. Majority Agreed, 1 abstention. 0f57a5a321876850fdab782ae9809a4b.doc Page 1 of 3  The meeting agreed for the committee to peruse the many possibilities of a club house. Majority agreed. Election of Officers Position Nominated Seconded Chairman – Keith Walters Tony Organ Tim Hotham Secretary – Jo McDermid Adam F Jon Stride Treasurer – Justin Barton Debs Gemmell Dan Diggins Club Captain Ladies – Libby Walters Hannah Walters Debs Gemmell Club Captain Mens – Lewis Walters Tim Hotham Ben Lound Club Communications Officer – Carl Bason Debs Gemmell Tony Organ Club Development Officer – Debs Gemmell Tracey White Lewis Walters Club Social Secretary – Ashley Glover James Bell Tim Hotham Club Welfare Officer – Mel Corden Lloyd Libby Walters Pippa Parker Club U15/U16 Development Officer – Committee Member – Tim Hotham Debs Gemmell Tony Organ Umpire Co-Ordinator – Barry Izard Pete Jakes Adam Forsyth Men’s Fixture Secretary – Carl Bason Dan Diggins Ben Lound Ladies Fixture Secretary – Hannah Walters Nicole Howe Beth Gibson Mens 1st XI – Adam Forsyth James Bell Ashley Glover Mens A XI – Jonathan Powe Lewis Walters Pete Jakes Mens B XI – Gareth Wanklin Ben Lound Tim Hotham Mens C XI – Kern Vickers Peter Jakes Barrie Izard Ladies 1st XI – Sophie Cligg Debs Gemmell Libby Walters Ladies 2nd XI – Nicole Howe Pippa Parker Beth Gibson Ladies 3rd XI – Shanna Pike*** Beth Gibson Hannah Walters Ladies 4th XI – Davina Morris Hannah Walters Heather Organ ***Shanna 9, Davina 1, 3 abstentions Any Other Business Dan Diggins wants to organise Club ties this was agreed but the committee would need to agree the design before production. Jon Stride asked if Trevor has been thanked for all his photos. The Chairman confirmed he has. Gareth Wanklin asked about the corporate club kit but mostly for away kit which at the moment is white. The Chairman stated that he has plans to take to committee to agree to buy Club away shirts that could be leant out and then returned. Libby Walters is concerned the shirts will not come back It was noted that it is the Captains responsibility to get all team members to wear the correct club shirt. Kerry Mullen did raise the point that if the Club is going to buy away shirts should we move from white as if we cannot play in our sky blue it is often the case that white is also too close to the opposition shirts. This will be taken to committee. Davina Morris raised the question of should players pay full match fees if they are not getting full

0f57a5a321876850fdab782ae9809a4b.doc Page 2 of 3 games. Adam Forsyth raised the point that teams should not be taking more than 12-14 players so the issue should be happen, however it is realised that in the lower teams there are more players to fit in. It was decided that if a player truly has played less than half a game this could be done at the Captain’s discretion and a note made on the match card, Tracey Western asked if there had been any new ladies goalie kit as some of the kit they have used has not been up to scratch. The Chairman stated there has been no new kit but he has kit available for the ladies teams to borrow and as far as he could remember the ladies 3rd XI had not asked to borrow any during the season. Tracey Western asked if the process for teas will stay the same as last year. It was confirmed that it would. The Chairman explained that now HMRC are targeting sports clubs for unpaid taxes those roles that use to get given subscriptions back at the end of the season would no longer be entitle to this as this technically makes that person employed by the Club. This is an HMRC ruling and not a Club one. Free Subscriptions Draw goes to: Peter Jakes.

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