Stall Booking Form

Stall Booking Form Thank you for your enquiry regarding a stall at the Plympton Chamber Xmas Fayre.

Plympton Chamber of Commerce will do everything in our power to ensure that you have a successful fair.

If you wish to operate a stall, please complete and submit the booking form below.

Please note that all bookings for a stall shall be submitted to the Committee, consisting of at least 4 members including the Secretary and the Chairman of Plympton Chamber of Commerce for approval. We will notify you in writing by email within 14 days with the outcome of your enquiry.

Please also note that all bookings are subject to acceptance of our terms and conditions, and you should therefore read these in conjunction with the booking form. Terms & Conditions: Booking 1. You will be required to pay for your stall at the time of booking. 2. If your booking is not accepted for any reason, your booking fee will be returned to you as soon as practicable.. 3. Your booking form must describe fully the products that you will be displaying. You will not be permitted to display any items not referred to on your application form. Any stallholder displaying goods other than those on their original application form may be asked to remove them from display. 4. Bookings may not be transferred. Stall allocation 5. Stalls will be allocated based on the products being sold on a first come first served basis. You are not able to specify the exact location of your stall. You will be notified of your allocated space at least 2 weeks before the date of the event. In some circumstances, we will consider special requests but this does not confer any obligation on us to accommodate this. Once you have been allocated a space, no changes are permitted to the allocation. . Setting up/taking down 6. You are granted entry to the Ridgeway at 12pm on the day of the event. Once you have set up your stall, we ask that you move your vehicle to one of the nearby car parks by 1pm. Packing up will occur no earlier than 8pm. 7. Stalls shall be not occupy a space greater than 3m wide x 2.7m deep and 2.7m high. Table tops shall not exceed 2m wide x 1m deep unless approved in advance. Your responsibilities 8. Stallholders must clearly display the business name, trading name and methods of production, where this is required by any legislation, statutory instrument, regulation or bye-law. 9. Stallholders are responsible for ensuring that their allocated space and surrounding area are kept clean and tidy and free from hazards and rubbish. Wherever possible, please take your rubbish home with you or dispose of it in the public bins which are situated on the Ridgeway. Plympton Chamber reserves the right to apply a cleaning charge of £10 where this becomes necessary. 10. Stall holders must confine their displays and signs to their allocated space and keep pathways clear for patrons at all times. 11. Trading may only be carried out from the approved stall. Any changes or replacement of the stall must be notified to Plympton Chamber in writing and approval obtained at least 14 days in advance of the event. 12. Stallholders are not permitted to drive or park a vehicle on any part of the public footpath (it is an offense to drive other than on a road). 13. Stallholders shall not be the cause of any nuisance or annoyance to any other stallholder or patron, the occupier of any land or building. 14. Stalls shall be kept in a clean, safe and well maintained condition and be of a presentable appearance. 15. Any stallholder requested to move their stall by an authorised Council Officer, Police Officer, First Responder or a committee member of Plympton Chamber of Commerce, shall immediately comply with that request. 16. The stall holder must be the principal operator and have overall control of the stall although the stallholder may employ any other person to assist in operating the stall 17. Anyone who operates a stall other than the stallholder must be authorised to do so by the stallholder. 18. I understand I have to provide my own table(s), chairs, tablecloths etc Waste disposal 19. The Environmental Protection Act 1990 places a duty of care on business to dispose of waste originating from their trade in a certain manner. All stallholders shall ensure refuse originating from their stall is disposed of in accordance with any applicable legislation, statutory instrument, regulation or bye-law and in any event shall leave their allocated space and surrounding area clear of any refuse at the completion of the event. No water or waste material shall be discharged onto the highway or any adjacent property. Compliance and safety 20. It is the responsibility of the stall holder to ensure that any products they offer for sale conform to any British Standards or other applicable legislation, statutory instrument, regulation or bye- law relating to their to their product. 21. Plympton Chamber of Commerce will not be held liable for any trademark or copyright or safety infringement. 22. ALL electrical equipment used on your stall must have a valid PAT test certificate and must comply with current legislation and regulations. 23. Stallholders are responsible for carrying out a risk assessment with regard to your stall. Your risk assessment should take into consideration the prevailing weather conditions and forecast and whether any special measures are necessary to ensure that your stall is safe and that it is does not pose a risk to other stallholders or members of the public 24. The stall holder shall comply with all applicable legislation, statutory instruments, regulations and byelaws currently in force. Stallholders must pay particular attention to the requirements of the Health and Safety at Work Act 1974, and The Food Hygiene (England) regulations 2006. Advice on these requirements is available from the Environmental Health Department. 25. The stall holder must take adequate precautions to prevent the risk of fire at the stall. Where electricity generators and/or gas cylinders are used an annual gas safety certificate and/or PAT test certificate or other relevant test certificate is required to ensure the safety of equipment. A serviceable fire blanket and a foam fire extinguisher shall be provided in all structures selling hot food. 26. ALL gazebos MUST be weighted down. Food traders 27. Stallholders trading in hot or cold food must hold a current Level 2 Food Hygiene Certificate. 28. Stallholders are responsible for ensuring that they hold the relevant licenses where required for the sale of certain types of produce ie alcohol sales. 29. All hot food outlets are required to comply with current legislation on fire safety. 30. Where electricity generators and/or gas cylinders are used an annual gas safety certificate is required to ensure the safety of all cooking and heating equipment. A serviceable fire blanket and a foam fire extinguisher shall be provided in all structures selling hot food. Insurance 31. All stall holders must hold Public Liability Insurance cover of at least £1,000,000. Paper or email copies of your valid certificate must be provided to Plympton Chamber of Commerce at least 14 days before the event unless otherwise agreed. Stallholders will not be permitted to attend the event unless they have produced a copy of their Public Liability Insurance policy prior to the e vent. 32. Stallholders are responsible for ensuring that they have product liability or any other relevant insurance in respect of the products they are offering for sale. 33. Plympton Chamber of Commerce carries £5,000,000 of public liability insurance. Cancellations and refunds 34. Plympton Chamber of Commerce has the right to withdraw the offer to trade in respect of any stallholder for any reason. If the right to trade is withdrawn by Plympton Chamber, a full refund will be given. 35. You may cancel your booking at any time. All cancellations must be given in writing via email. Cancellation made more than 4 weeks prior to the event will attract a refund of 50% of the booking price. No refunds will be given in respect of cancellations within 4 weeks of the event. 36. If in the reasonable opinion of Plympton Chamber of Commerce it is necessary to cancel the event due to circumstances beyond our control, stallholders will be notified as soon as this is known and a refund of booking fees will be given. Plympton Chamber of Commerce will not be held liable in respect of any other losses incurred as a result of cancellation of the event. Disclaimers 37. Plympton Chamber of Commerce will not be held liable in respect of any losses incurred due to cancellation of the event save as referred to at 32 above. 38. Plympton Chamber of Commerce will not be held liable in negligence for damages in respect of any act or omission by any stallholder 39. Plympton Chamber of Commerce will do everything in our power to ensure that you have a successful fair but cannot be held responsible for damage or theft of your stock, interruption of power or services, failure of press advertisements to appear, inclement weather, or anything else beyond their control It is a condition of booking that you understand and accept that you cannot hold Plympton Chamber of Commerce for any losses you sustain. LIABILITY STATEMENT FOR STALLHOLDERS OPERATING AT LIGHTUPPLYMPTON XMAS FAYRE RIDGEWAY PL7.

I have read and agree to abide by the Terms and Conditions of Lightup Plympton Xmas Fayre. . I am aware of my liabilities and responsibilities as a stallholder. NAME:......

POSITION:......

TRADING NAME:......

ADDRESS:......

......

Tel. No. :...... Mob No.:......

SIGNED:...... DATE:...... Plympton Chamber of Commerce Light Up Plympton Xmas Fayre 27th November 2017

Stallholder Booking Form Please take the time to read the Stallholder Booking Form including the Terms & Conditions on the website before filling out this form Places are limited and will be allocated on a first come first served basis Business name *

Your first name *

Your last name *

Contact number *

Email * )

Please tick which size space you require Trade Stall Members retail stall space 3 metres (facing customers) x 2.7m deep x 2.7m high - £45.00 Non member retail stall space 3 metres (facing customers) x 2.7m deep x 2.7 m - £60.00 Non Members table top stall space 2m x 1m -. £25

Charity table top stall space 2m x 1m -. £10 ( Registered Charity number …………….)

Food stalls

PLEASE ENSURE THAT YOU HAVE READ AND UNDERSTOOD THE TERMS AND CONDITIONS RELATING TO FOOD STALLS Members food stall space 3 metres (facing customers) x 2.7m deep x 2.7m high - £95.00 Non Members food stall space 3 metres (facing customers) x 2.7m deep x 2.7m high - £95.00 Do you have your own Public Liability insurance cover for Stallholders (minimum £1,000.00)? * Yes No If YES please upload a copy of your insurance policy here. PLEASE NOTE THAT YOU WILL NOT BE ABLE TO TRADE AT THE EVENT UNLESS YOU HOLD CURRENT PUBLIC LIABILITY INSURANCE WITH ADEQUATE COVER.

Alternatively, please email it to: [email protected] I have read and understand the Terms & Conditions on the website * Yes I understand that my table will not be reserved or secured until the appropriate stallholder fees are paid. * Yes Any other requests or comments?

Have you attended the LightupPlympton Xmas Fayre in Plympton (as a stallholder) previously? Yes No Website address and/or Facebook page

Description of your business/goods. Please describe the goods/services you will be displaying: eg. clothing, toys, giftware etc

Please upload your logo (optional) Your logo and description etc will be used on the "Stallholder Directory" page. If logo/description etc. is incomplete your listing will not be uploaded until all information is received. Please upload an image (optional) Upload one or two images to be used on Facebook Please upload another image (optional)