Wyoming County Ida Board Meeting Minutes

WYOMING COUNTY BAC BOARD MEETING MINUTES

The WCBAC Board of Directors met on June 8, 2017 at 3:00 p.m. at the Wyoming County Agriculture and Business Center, 36 Center Street Warsaw, New York 14569.

1. Roll Call

The meeting of the WCBAC Board was called to order by the Chairman at 3:56 p.m., in attendance were: Mark Dadd, Chairman; Rebecca Ryan, Treasurer; Robert Fontaine, Secretary; Sandra Pirdy, Assistant Secretary; E. Joseph Gozelski, Director; James Hardie, Director; James Pierce, Executive Director; Robin Marschilok, Director of Operations; Jennifer Tyczka, Program Manager; William Daly, Special Projects Coordinator. Absent: A. Douglas Berwanger, Vice Chairman;

2. Administrative

A. Minutes of the March 24, 2017 Board Meeting were reviewed. A motion was made by R. Ryan, seconded by R. Fontaine and unanimously approved.

B. R. Marschilok reviewed the financial reports from March- May 2017. The financials were accepted on a motion made by R. Ryan and seconded by R. Fontaine. The motion was unanimously approved.

C. The Board moved to approve the Annual Audit Report as presented by Kathryn Barrett of Freed Maxick during the WCIDA meeting preceding this meeting on a motion made by R. Fontaine. The motion was seconded by J. Hardie and unanimously approved.

3. Action Items

A. Genesee Moloko LLC – Loan Deadline Extension Request Pierce updated the Board on Genesee Moloko stating that previously the WCBAC had approved a note for $126,500 secured by a grant awarded by the US Department of Agriculture Natural Resources Conservation Service (NRCS). Since receiving the note the Farm had started the project but was ordered to stop by the County Code Enforcement Department due to encroachment on property not belonging to the farm and needing a variance for the set back proximity to a neighboring home. Pierce reviewed a copy of a letter from Moloko Farms asking for an extension on the May 31, 2017 due date of the funds as the project has been on hold and the funds cannot be drawn down from the Grant. The Board agreed to extend the due date of the note until November 30, 2017 on a motion made by J. Hardie. The motion was seconded by R. Fontaine and unanimously approved.

B. Recommendation from Wyoming County Rural Arts Initiative WCRAI committee to approve grant awards for Josh Rice Pierce reviewed a recommendation from the WCRAI Committee to award a $35,000 grant to Josh Rice. The applicant applied for and met the eligible requirements as set forth in the WCRAI Policy guidelines and program plan and will use the funds for business related expenses. The Board approved of the grant award to Josh Rice on a motion made by R. Ryan, seconded by J. Hardie and unanimously approved. C. Grant Anticipation Loan Request- for approved WCRAI grant recipients The funds available from the WCRAI Grant are reimbursable funds as per the NYSOCR Community Development Block Grant funding rules. Each of the applicants asked for funds in order to purchase needed supplies and cover rent expenses. Josh Rice agrees to supply receipts and needed documentation in order to facilitate the drawdown of the grant funds from NYS OCR which will then be used to pay back the note on or before December 10, 2017 (the expiration date of the grant). The Board agreed to the request and will not charge the business any additional fees in preparing the necessary legal documents on a motion made by R. Ryan and seconded by J. Hardie. The motion was unanimously approved.

D. Authorization request to apply with Genesee Finger Lakes Regional Planning Council for a CFA in hopes of securing additional funds for the regional GAIN loan fund. Pierce explained to the Board that the GFLRPC would like to apply for another round of grant funding for the GAIN program and he needs authorization from the Board to participate. The Board gave Pierce the authorization on a motion made by R. Fontaine. The motion was seconded by R. Ryan and unanimously approved.

4. Other Business/ Communications The A&A Railroad has indicated to Pierce that it will be asking for a grant anticipation note in order to expend the funds awarded in a NYS Grant. The Grant funds are reimbursable and will need to be spent in order to be drawn down; the A&A Railroad does not have available funds to use. Once the application is completed and an exact amount requested Pierce will officially bring the request to the Board.

5. Adjournment

There being no other business the meeting was adjourned at 4:05p.m. on a motion made by R. Ryan, seconded by J. Hardie and unanimously approved.

The next regular scheduled meeting of the WCBAC Board is scheduled for July 13, 2017 immediately following the IDA Board meeting at the Silver Lake Brewing Project in Perry, New York.

Minutes prepared by R. Marschilok