How To Make A Gradebook In Excel

HOW TO MAKE A GRADEBOOK IN EXCEL

Open Excel, leave open on the desktop. Open browser and go to http://mykc.kaskaskia.edu, pull up class list and select the first name through the last phone number. Right click on them and copy. Click on Excel Worksheet in A3 and Right click and paste. Click above the row number 1, and to the left of Column A to select entire worksheet. Click between the labels A and B and double click to autofit the entire worksheet. Key in A1. the Course, Section # and Term. In A2, Click on Insert Function, Date and time, Now and ok, and ok or type in =now() Click on File Page Setup. Click on Page, then Landscape, then Sheet, and click on gridlines, then OK. Click on File, Save as and name the course and term. ie OFTC 281 A1 Spring 2007. Hold down the Control Key and click and drag sheet 1 to the right. This will make an identical worksheet. Right click on Sheet 1 label and rename Attendance. Right click on Sheet 1 (2) and rename addresses. Click back on Attendance Worksheet. Select B1 through G and your last row, click on delete. This will leave just the names and formatting. Select A3 through the end of your worksheet and click on Edit, Clear, formats. This will get rid of the green. In B1, type in the first day of the semester, 1/8/2007. Select B1 through CM1. Click on Edit Fill, Series, put a check by Weekday and ok. Click above the row label 1 and to the left of Column label A. This will select the entire worksheet. Double click between label A and B and this will autofit the columns. Click on File, Page Setup. Click on Sheet. Click in columns to repeat at left. Select Column A and enter. . Click in Rows to repeat and click and select Rows 1 and 2 and enter and click on ok. . Click on File, Print Preview and look at your attendance worksheet. You can click on next for each page and then close to close it. I just print this and have students initial their box each class meeting. Click on File, Save to resave with changes.

Hold down the control key and click and drag the Attendance worksheet to the right. This will make an identical copy. Right click on the label Attendance (2) and click on rename and name this one Grades. Click in the line below the last student in Column A. You may want to leave a blank line. Key in Possible. Click in CN1 and type in Total. Click in CN3 and we are going to put a formula in here to total. Click the autosum Σ on the toolbar. Click in B3 and drag through CM3 and enter or click in B3 and shift and arrow right to CM3. . Your formula should read =sum(b3:cm3) An alternative would be to type in the formula. Take note of your last row at the left. Click in CN3 and use the autofill handle in the lower right of the cell to drag down the formula to your last row. An alternative is to select the cells and edit and fill down. Click in CO 1 and type in the word Percentage. Click in CO 3 type in =click on CN3 then / and click on your total of your possible. and enter Click back on CO3, Click in the formula bar and on select the last amount and click F4 and enter.. This makes it absolute. There should be a $ before the column number and before the row number. An alternative would be to type the formula in with the dollar signs before the row and column on the last cell. Without any numbers in the worksheet you will get #DIV/0 because you can’t divide by 0. Click on the autofill handle in CO3 the lower right hand corner of the cell and drag down to your last row. Let’s put some data in to see if it worked. Type in B2 Quiz 1, then give the first student a 10, then next a 9, next an 8 down to 1 and then autofill 10 in the rest. Make sure you have a 10 in possible. In column B put in amounts of 10 and under and put in 10 for possible. Click on the Column label for C0 and click the percentage % on the toolbar Click on File Print Preview and look at your gradebook. Click on next to go to each page and then close to close it. You could delete out columns that you don’t need. Click on the Grades label on the gradebook and drag it to the left.

File Save to resave under the same name. You have a functional gradebook at this point. We are going to add one more thing to assign the grade. This is optional. Click in CP1 and type in Grade In CR 3 put 0 then enter In CR 4 put .499 then enter In CR 5 put .599 then enter In CR 6 put .699 then enter In CR 7 put .799 then enter In CR 8 put .899 then enter In CR 9 put in 1 then enter In CS 3 put F then enter In CS 4 put F then enter In CS 5 put D then enter In CS 6 put C then enter In CS 7 put B then enter In CS 8 put A then enter In CS9 put in A then enter You can adjust those grading scales to yours. This is a 90 A, 80 B 70 C and 60 D. 0 F 0.499 F 0.599 D 0.699 C 0.799 B 0.899 A 1 A

This will be your lookup table. Click in CP3. Click on Insert, Function, Lookup AND Reference, Click on Vlookup, the last one, then click on ok. Click on Lookup Value and click in CO3. Then tab to Table array. Click on CR3 and drag through CS9. This is where you want it to look. Click or tab to col_index_num and type in 2 then ok

This is what your formula looks like =VLOOKUP(CO3,CR3:CS9,2) We have to make the table array absolute before copying it down. Double click on the CR3 in the formula bar and click on F4 Double Click on the CS9 in the formula bar and click on F4. Enter. Your formula should now look like the following.

=VLOOKUP(CO3,$CR$3:$CS$9,2)

Click on CP3 and get the autofill handle in the lower right hand corner and drag down. An alternative is to select CP3 down to your last row and Edit and fill down.

File Save to resave. You can fill in some grades to see if it is working properly.

You can delete columns that you do not want by selecting the column label and right clicking and delete.

You could also hide columns you are going to use but not using presently by selecting the column labels and right clicking and hide.You can show again by selecting before and after the column and click on format column and unhide. If date in A2 gets in wrong format. Select A2, then Format Cell, click on date and select the formatting you want. If you need any help with this, just call me 3353 or email me at [email protected]. I would be happy to help anyone with specific needs.

If you want to learn more about Excel and putting in formulas, I suggest you sign up for CITA 122 Microsoft Excel. It is on-line. You should be able to get salary credit if you request that in advance.

I have also saved you the calendars for the spring semester on this disk. It is labeled Spring Semester 2007. You can insert a row in your gradebook and use those dates instead of each day.

You can delete rows by right clicking and selecting delete and either rows or columns.

You can insert rows or columns by right clicking and insert rows or columns. You can use the autofill handle to fill the formulas down.