In This Copyedit, Correct/Edit the Document in Whatever You Wish

In this copyedit, correct/edit the document in whatever you wish:

Bold: commands, icons (things users click on to make something happen), keyboard keys Courier New: examples or verbatim-entered text Regular roman: interface labels (no user click), menu names Italics: simple emphasis; book or periodical titles

Everything else—just make an editorial call and make it consistent across the entire document.

Look for these specific problems:

Nonstandard caps in document title Lack of introductory element comma_ Error on punctuating lead-ins Incorrect hyphenation on a phrase that in not modifying a following noun A numbered step that is not a step, contains nothing for the user to do Inconsistent phrasing and caps on headings Inconsistent highlighting on examples Wrong spelling of a word Run-together words An article used incorrectly Inconsistent caps on a word occurring several times How To Create Footnotes In Microsoft Word

This guide shows you how to use Microsoft Word to create citations for sources of information. Microsoft supports the Turaban citation method in which a superscripted Arabic number denotes a point of reference and a footnote contains the citation for the referenced material. This guide is intended for advanced users of Microsoft Word.

Prepare Your Document First, create a new document and add a point of reference for your first footnote:

1. Open a new document in Microsoft Word. 2. In this document, type Here is my first citation. When you are done typing do not move your cursor.

Add a Footnote Follow these steps to add a footnote;

1. In the Insert menu, select Reference. 2. Under Reference, select Footnote. The following screen pops-up.

Figure 1. Options for Microsoft Words footnotes and endnotes.

3. Click the Insert button. 4. Word now creates a footnote at the bottom of the page by adding a small line a superscripted 1. The cursor is positioned next to the 1 so that you can add the citation for the referenced material. Word also adds a superscripted 1 to the right of the text you typed to denote the point of reference. 5. Leave the cursor were Word placed it in the footnote section and type Jon Smith, A Text Source (New York: My Publishing Co., 1980), 11. 6. Move your cursor over the superscripted 1 after the text Here is my first citation. A text box pops up with the text of the citation.

Add a Second Footnote When you add additional footnotes Microsoft Word takes care of enumerating the footnotes correctly, and it automatically grows the footnote section to accommodate a new footnotes. To test this functionality

1. After the text Here is my first citation1, type Here is my second citation. When you are done typing, do not move your cursor. 2. Follow steps 3 and 4 in the section “Add a Footnote”. 3. Click the Insert button. Because this is the second footnote Word adds a superscripted 2 to the footnote section and to the right of the text you entered. 4. Leave the cursor where Word placed itin the footnote section and type “Sue Smith, Another Text Source, ed. Jon Que. (Chicago: University of Mytown Press, 1938), 42.”

Move the Footnotes Around Microsoft Word enumerates footnotes based on the position of the point of reference. To test this functionality:

1. Move the text Here is my second citation2 before the text Here is my first citation1. Notice that the text Here is my second citation now has a superscripted 1 after it. 2. In the footnotes section, the footnote associated with the text Here is my second citation now comes before the other footnote. 3. To retain the original ordering of the footnotes press Ctrl+Z. This will undo the actions in Step 1 and will cause Microsoft Word to re-order the footnotes.

Deleting a footnote To delete a footnote, delete the superscripted arabic number associated the footnote at the point of reference.

Note: Deleting citation information in the footnote section will not delete the footnote. Instead, blank lines will appear in the footnote section, and the superscripted Arabic number at the point of reference will contain an empty or incomplete reference.