Job Title: E-Portfolio Project Coordinator

UNIVERSITY OF NOTTINGHAM RECRUITMENT ROLE PROFILE FORM

Job Title: E-portfolio Project Coordinator

School/Department: Health Sciences

Salary: £21,383 - £25,504 per annum, depending on skills and experience. Salary progression beyond this scale is subject to performance.

Job Family and Level: Administrative, Professional and Managerial, Level 3

Contract Status: Permanent

Hours of Work: Full-time, 36.25 per week

Location: Medical School, QMC

Reporting to: E-learning and Media Manager

Purpose of the Role:  Provide administrative support for the e-portfolio system for the School in the continuing roll out of PebblePad to enhance the student experience by making a transition to online practices for portfolio and assessment activities.  Deliver training and support for staff and students in using PebblePad.  Develop effective working relationships with a range of stakeholders including students, staff and healthcare practitioners and management.

Main Responsibilities % time per year

1. Develop and maintain online resources and materials to meet learning and 30% assessment requirements within the PebblePad platform. 2. Provide administrative support for PebblePad for staff, students and mentors, 30% ad-hoc troubleshooting and on-going technical support for PebblePad, and act as a point of liaison between the School, practice and PebblePad. 3. Produce and maintain appropriate project documentation and training 10% materials for a range of audiences, and assist with the development of an online support area. 4. Support training workshops and associated resources for students, staff and 10% healthcare professionals, bridging the gap between technology and learning. 5. Work alongside School and Trust representatives to develop an 5% implementation strategy for the dissemination of PebblePad in practice. 6. Map administrative work processes, working across departments to identify 5% assessment requirements to be transferred to PebblePad. 7. Work with relevant admin teams to identify and develop data storage 5% procedures /filing systems/electronic retention systems for tutorial and practice-based documentation 8. Other online assessment development activities as required to support the 5% team.

Recruitment Knowledge, Skills, Qualifications & Experience Essential Desirable Qualifications/  HNC or HND in a relevant subject, or Education equivalent qualifications/certification, plus considerable experience in a relevant role(s) Skills/Training  Project management skills.  High level of IT skills including Microsoft Office.  Proven ability to build good working relationships across teams and departments.  Excellent written and spoken communication skills and an ability to communicate effectively with people at all levels.  Proven analysis, planning, organisational and problem solving skills.  Ability to work accurately under pressure and to meet tight deadlines.  Ability to translate ideas from staff into an effective online tool which matches or exceeds their expectations.  Meticulous attention to detail.  Ability to proactively carry out research and to draft comprehensive documentation.  An excellent team player.  Ability to prioritise and manage a diverse and demanding workload with minimal supervision, using initiative.  Ability to react positively to frequently changing priorities and deadlines, and deal with unforeseen problems and circumstances.  Ability to assess, review and put forward suggestions for service levels and improvements. Experience  Knowledge or experience using an e-  Knowledge or experience portfolio system or similar digital using PebblePad and software. experience in developing  Relevant experience in a similar role. online forms.  Experience of drafting complex  Relevant experience in a documentation. similar role in an HE  Experience in delivering one-to-one environment. training sessions.  Experience delivering  Adaptability, flexibility, reliability and group training sessions. resilience in approach to work. Statutory/Legal  Sound understanding of the relevant professional, legal and regulatory requirements of own field of work.  Awareness of accessibility and usability issues and of any legal restrictions placed upon electronic publishing and academic use of the Web Others  Willingness to travel across the East

of 3 Midlands as necessary.

Decision Making i) taken independently by the role holder  Managing own time and workflow to meet tight deadlines. ii) taken in collaboration with others  Final approval of online tools, policies and training materials. iii) referred to the appropriate line manager (E-learning and Media Manager) by the role holder  Major changes in structure of e-portfolio system  Changes in policies

Additional Information

The role will be part of the School Health E-learning and Media team, working closely with the Associate Professor for Health E-learning. The E-portfolio Project Coordinator will be pivotal to the support and management of electronic data held on the e-portfolio system. The role holder also has opportunities to be involved in other online assessment projects.

Informal enquiries may be addressed to Richard Windle, tel: 0115 823 0866 or email: [email protected]. Please note that applications sent directly to this email address will not be accepted.